Grandpa Hardman said:
Need to export Outlook 2003 files on my laptop to 2000 on my desktop, both
running XP SP-2. I've tried all methods I can think of, including copying
2003 files as 2000 before exporting, exporting as Excel etc, and each time
I
try to import into 2000, I get incompatability message. Any ideas?
Firstly, it is NOT recommended to use the export/import function AT ALL when
moving data from one Outlook to another.
Why?
(Courtesy of Russ Valentine [MVP-Outlook])
Importing an entire PST may well corrupt your profile and may create a ghost
PST that you can't close. Importing PST's will lose:
1. Custom Forms
2. Custom Views
3. Connections between contacts and activities
4. Received dates on mail
5. Birthdays and anniversaries in calendar
6. Journal connections
7. Distribution Lists
Opening a PST file will preserve all of these. That is why we do not advise
people to import a native file into Outlook.
In answer to your question, do this:
On Computer containing Outlook 2003:
In Outlook, do File-New-Outlook Data File and be SURE you choose the 97-2002
format.
Then copy all your data to this new Personal Folders File.
Close Outlook.
Search for, and copy the newly-created pst file. Default location and
probable name are:
C:\Documents and Settings\{Your User Name here}\Local Settings\Application
Data\Microsoft\Outlook\Outlook[1].pst. (You may have to enable Hidden and
System files in your search)
On the New computer:
Copy the pst file to your HDD. Do NOT overwrite any existing file. Remove
any read-only attribute. (Right-Click-Properties).
Open Outlook.
Do File-Open-Outlook Data File and navigate to where you copied the file.
You then have two alternatives.
1. Drag and drop the data from the old file to the new
or,
2. If you have a large amount of data then you can set the old file as the
Default Delivery location and Outlook will just carry on using that file.
(Control Panel-Mail-Data File)
more info here:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx
HTH
