Can I combine existing outlook address books?

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Guest

When I send an email via Outlook and open a new email, I then click on to to
select a contact. If I dont find the person I want to send to, but know I
have added them, I can click in the upper right hand corner of the screen
where it says show names from and I find that I have two contacts lists. Some
of my newer listings have gone to a separate contact list. It is not
convenient to have to search two lists. How can I combine them? This may
have come about when I upgraded to Office 2003. Who knows?
 
You tell us. You wouldn't have two lists if you hadn't created them. Use
Folder list view to examine your folder hierarchy. You must have created
more than one Contacts Folder at some point.
 
Still, the question remains. Can they be combined? For some reason they
have many of the same contacts and both have hundreds of contacts. I'd like
to combine and then eliminate duplicates if possible.

Russ Valentine said:
You tell us. You wouldn't have two lists if you hadn't created them. Use
Folder list view to examine your folder hierarchy. You must have created
more than one Contacts Folder at some point.
--
Russ Valentine
[MVP-Outlook]
Barb said:
When I send an email via Outlook and open a new email, I then click on to
to
select a contact. If I dont find the person I want to send to, but know I
have added them, I can click in the upper right hand corner of the screen
where it says show names from and I find that I have two contacts lists.
Some
of my newer listings have gone to a separate contact list. It is not
convenient to have to search two lists. How can I combine them? This may
have come about when I upgraded to Office 2003. Who knows?
Click to expand...
Click to expand...
 
Download a Duplicate Items checker from the Internet - there is a list of
them here:
http://www.slipstick.com/addins/mail.htm#dupes

Use File->Open to open each .pst file in one copy of Outlook.

Use drag and drop to consolidate the contacts. Once you have done so (and
if the .pst file is not too big), then run the duplicate checker against the
folders in the combined .pst file you created.

--
Russ Valentine
[MVP-Outlook]
Barb said:
Still, the question remains. Can they be combined? For some reason they
have many of the same contacts and both have hundreds of contacts. I'd
like
to combine and then eliminate duplicates if possible.

Russ Valentine said:
You tell us. You wouldn't have two lists if you hadn't created them. Use
Folder list view to examine your folder hierarchy. You must have created
more than one Contacts Folder at some point.
--
Russ Valentine
[MVP-Outlook]
Barb said:
When I send an email via Outlook and open a new email, I then click on
to
to
select a contact. If I dont find the person I want to send to, but know
I
have added them, I can click in the upper right hand corner of the
screen
where it says show names from and I find that I have two contacts
lists.
Some
of my newer listings have gone to a separate contact list. It is not
convenient to have to search two lists. How can I combine them? This
may
have come about when I upgraded to Office 2003. Who knows?
Click to expand...
Click to expand...
Click to expand...
 
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