Blocking mail

[GESY]

Hello folks, how can I tell Outlook 2003 to NOT download
any mail from a specific person ( Name )

Thanks

 

[Milly Staples [MVP - Outlook]]

You can't. Outlook rules act on messages once they hit the in-box. I would
look to your ISP webmail if they have it to set up a rule on their server.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, GESY asked:

| Hello folks, how can I tell Outlook 2003 to NOT download
| any mail from a specific person ( Name )
|
| Thanks

 

[GESY]

I tough you could "Filter" ?

If the sender name match, THEN DO NOT DOWNLOAD.

Humm, any idea to on something like this on Outlook ?

"Milly Staples [MVP - Outlook]"

 

[Vanguard]

I tough you could "Filter" ?

If the sender name match, THEN DO NOT DOWNLOAD.

Humm, any idea to on something like this on Outlook ?

In Outlook EXPRESS, yes, you can block the download of the *rest* of the
message AFTER the headers have been downloaded. However, Outlook
doesn't have that rule condition; i.e., Outlook must download all of the
message before it then exercises any rules against it. (The only
exception is that you can configure to not download messages larger than
a specified number of bytes in size but then you get stuck having to
mark which ones to get and then manually download the marked items.)
Outlook does NOT have the "delete from server" rule condition available
in Outlook Express.

 

[GESY]

Thanks, now I remember, I knew something like that, it was Express.
Oh well..........

How abour secure group or something like that, I hear something like that
too, damm, I loss my notes on a crash / restore.

You can create a SAFE group that the mail will come in, while anyone
not on that group will not be downloaded ?

 

[Vanguard]

Thanks, now I remember, I knew something like that, it was Express.
Oh well..........

How abour secure group or something like that, I hear something like
that
too, damm, I loss my notes on a crash / restore.

You can create a SAFE group that the mail will come in, while anyone
not on that group will not be downloaded ?

Done using rules to create a whitelist of accepted senders. However,
and because it is a rule, it gets exercised AFTER the entire message has
been retrieved. You can define the rule to:

Move/delete/whatever all mails
except those senders [listed in this rule | in a contact-type folder]

If you choose to use a contact-type folder to list your known good
senders, Outlook doesn't let you specify multiple contact-type folders
within the same rule. That is, you cannot have a dozen contact-type
folders and list all dozen of them within the same rule (i.e., if sender
is in contact1 or contact2 or ...). You need a separate rule to test if
the sender is in the contact-folder for each contact-folder. Rules are
OR'ed in the order they are listed, so just don't use the stop clause in
the rule so each contact-type rule will get OR'ed with the next one and
use the stop clause in the last contact-type rule.

Since Outlook will still require the download of the entire message
before it will exercise a rule, you may want to do something like:

Move all mails to some folder other than the Inbox
except those senders in your contact-type folder
[optionally use stop clause in last contact-type rule]

That way the only mails that will left in your Inbox are from known good
senders in your contact-type folder(s) and all others have been moved to
some other holding folder, you [permanently] delete them, send them to
the Junk folder, to some "suspect" folder under the Inbox, or do
whatever you want with them. This makes your Inbox exclusive to only
showing mails from your known senders. The other will get fully
downloaded but won't be in your Inbox.

 

[GESY]

I see what you mean, there is no way to avoid the download of unwanted mail.

Well, thanks anyway.
I wish I new the technology behind, so I could write a little tool in C++
But I am NOT a Pro on that, just my hobby.

Thanks, now I remember, I knew something like that, it was Express.
Oh well..........

How abour secure group or something like that, I hear something like that
too, damm, I loss my notes on a crash / restore.

You can create a SAFE group that the mail will come in, while anyone
not on that group will not be downloaded ?

Done using rules to create a whitelist of accepted senders. However, and
because it is a rule, it gets exercised AFTER the entire message has been
retrieved. You can define the rule to:

Move/delete/whatever all mails
except those senders [listed in this rule | in a contact-type folder]

If you choose to use a contact-type folder to list your known good
senders, Outlook doesn't let you specify multiple contact-type folders
within the same rule. That is, you cannot have a dozen contact-type
folders and list all dozen of them within the same rule (i.e., if sender
is in contact1 or contact2 or ...). You need a separate rule to test if
the sender is in the contact-folder for each contact-folder. Rules are
OR'ed in the order they are listed, so just don't use the stop clause in
the rule so each contact-type rule will get OR'ed with the next one and
use the stop clause in the last contact-type rule.

Since Outlook will still require the download of the entire message before
it will exercise a rule, you may want to do something like:

Move all mails to some folder other than the Inbox
except those senders in your contact-type folder
[optionally use stop clause in last contact-type rule]

That way the only mails that will left in your Inbox are from known good
senders in your contact-type folder(s) and all others have been moved to
some other holding folder, you [permanently] delete them, send them to the
Junk folder, to some "suspect" folder under the Inbox, or do whatever you
want with them. This makes your Inbox exclusive to only showing mails
from your known senders. The other will get fully downloaded but won't be
in your Inbox.

--
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__________________________________________________

 

[Vanguard]

I see what you mean, there is no way to avoid the download of unwanted
mail.

Well, thanks anyway.
I wish I new the technology behind, so I could write a little tool in
C++
But I am NOT a Pro on that, just my hobby.

Usually spam is small in size. The spammer wants to spew as much as
possible so smaller mails means more can be sent in the same amount of
time. They also don't want to delay you getting their spew so they want
them small so they download quickly. However, if you are getting
thousands of spam mails per mail poll then they cumulatively slow down
the mail session. While I've heard of some users getting thousands of
spam mails per day, I've never heard of one that gets thousands for
every mail session.

You could use something in addition to Outlook to monitor for spam. I
use Magic Mail Monitor because it is not only a mail monitor but also
provides rules that I can define. I also use SpamPal to tag which mails
are spam. So far, I don't delete the spam tagged using the Bayesian
filter but I do delete the other spam - and it gets deleted from the
server. Magic only downloads the headers which is often sufficient to
detect if a mail is spam or not. If SpamPal tags the mail as spam (and
not as Bayesian spam) then a rule in Magic will delete it from the
server. Magic has a logfile showing the rule-deleted messages so you
can occasionally check the summary list to see if a good mail got
deleted (i.e., a false positive). SpamPal has a User Logfile plug-in
that will save a plain-text copy of all spam-tagged mails (I wrote a
batch file to delete the archive spam copies after N days old which I
add to Scheduled Tasks to keep only those within, say, the last week; it
should be available from the plug-in author's web site). That way, if I
see a mail that I really wanted to read but got deleted by Magic after
it had been tagged as spam my SpamPal, I can go look at the .txt copy.
PopTray is another e-mail monitor utility that has rules you can use to
filter out the spam provided you have something to identify what is the
spam, like SpamPal.

Both Magic and PopTray only work with POP3 and IMAP accounts so forget
about using it for Hotmail since WebDAV scripting is used (i.e., Hotmail
does not use an Internet standard e-mail protocol). I've heard
PopPeeper can check Hotmail accounts but then it has no rules so you
can't use it to monitor for new mails and also delete from server the
spam mails.

 

[GESY]

Thanks, I am going to check those....

No, the problem is that I know some of those people that send you whatever
junk ( religios, jokes, or whatever ) to many, ( email to all is visible )
and I dont
want to be rude, so I tough I could do something like that, as we said in
the beggining.

 

[GESY]

I downloaded the Magic Mail Monitor but I dont see the instructions
on how to used......

Where I find that, the help file talks about the making and filters, that's
all.

 

[Vanguard]

I downloaded the Magic Mail Monitor but I dont see the instructions
on how to used......

Where I find that, the help file talks about the making and filters,
that's all.

In Magic, start by right-clicking in the upper pane (used to display the
accounts) and add a new account. The File -> New menu is used to create
a new profile rather than to add accounts within a profile. There is no
support for the product despite the author claiming it is not a defunct
product. He doesn't spend much time on it (he actually inherited it
from the original author and isn't very motivated). PopTray may do you
better since they have active forums (although the server is undersized
so response is slow) and the author does visit them.

I've tried PopTray several times but went back to Magic each time. The
first time was because their header filter did not work which is what I
use to check for a tag header added by SpamPal to denote which mails are
spam. Another defect was that there is no stop-clause that you can add
in PopTray's rules so ALL of them get exercised against each mail and
that may have undesirable effect. In Magic, the stop-clause is on by
default for every rule and you have to enable it to run other rules past
the one that triggers (to OR the rules together after that point).
Magic will cache a copy of a message when you choose to preview it
whereas PopTray will re-retrieve the mail each time you want to review
the same message (sometimes you'll view a message, do something, and
have to come back and look at the message again). However, that also
means that Magic can use up more memory than PopTray to retain the
cached copy of the downloaded mail (it doesn't download all mails but
only those you actually select to view within Magic). Although RFC 2822
says the maximum physical line length for each line within the raw data
for the body of a mail is 998 characters, some mail servers violate that
rule. When I found one of those (AJB for job listings) which made their
lines 1024 characters long, PopTray spewed a "max line length exceeded"
error when retrieving those e-mails. The max line length in the RFC is
only a recommendation, not a requirement. I can enable an option in
PopTray to ignore the error but that doesn't stop the error from
happening which means PopTray cannot retrieve that e-mail from my mail
server. PopTray has a problem if spammers attach a .gif file (in which
is the content of their spew) but the MIME part does not contain a
multiple of 4 octets as expected for Base64 decoding. Supposedly the
Base64 decoding problem was fixed in a beta version but I prefer not to
waste time on beta software. I don't remember the other problems with
PopTray but each time I ended up back to Magic Mail Monitor. The rules
are much better in PopTray plus I can have more than 2 conditions per
rule which is the maximum in Magic but Magic has been more than capable
of doing the job for me. So there are problems with PopTray but you may
not hit them and PopTray has an active forum where you can get help.
Other than PopTray and Magic, I don't know of other e-mail monitor
utilities that let you define rules and where they allow regular
expressions in their rules.

The help file (magic.chm, the same one called when you use the Help menu
within the program) explains more than just filters.

 

[GESY]

Thanks, I got it going, I dint try Poptrail, and Magic looks like it is more
simple.
Anyway, the only reason I will used, is for what I told you before, now I
can see
( Tested already ) that person that I wanted to block, and can erase the
mail at the
server, then go with Outlook and get my mail like always.....

Thanks for your help !