Basic questions about Personal vs. Offline folders

  • Thread starter Thread starter Tom Gordon
  • Start date Start date
T

Tom Gordon

I've done some reading and research but cannot seem to find a concise
solution to my dilema. I use a Microsoft Exchange server for Outlook.
1. I would like to be able to read my mail offline when I don't have
access to the server
2. I would also like to be able to limit the amount of mail on the
server.
From what I have read, Offline folders would be a good solution for #1
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but not for #2, because offline folders need to be sync'ed with the
server from time to time.

Personal folders sound like a solution to #2 but not to #1.

Am I misinformed? Is there a solution that will satisfy both #1 and #2?
 
I'd recommend that you use offline folders with aggressive AutoArchiving.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Sue, thanks for the reply.

Am I correct in understanding that the autoarchiving would move a lot
of the messages out of the Offline folders and server and into one or
more archive files?
If that's true, that might be a good solution, except I've read
somewhere that finding messages that have been archived is not exactly
a user-friendly task. Can you give me a brief overview of how that
process works? I'm mainly interested in the situation where I would be
searching for an old note.
 
Yes, that's what archiving does: Moves old information from the designated folders into a .pst file.

To open a .pst file in Outlook, use the File | Open | Outlook Data file command. It will appear in the Folder List along with your other folders and can be used like any other folders. You might want to use the free Lookout search tool from Microsoft to index it if you plan to search it often.
 
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