Backup autotext

  • Thread starter Thread starter Opinicus
  • Start date Start date
O

Opinicus

Now that I've learned how to back up my autocorrect entries,
is there a way to backup my autotext entries too? I search
of Google did not turn up anything promising.
 
AutoText entries are stored in templates - by default, that means in your
Normal.dot (though this is often a good reason for using custom templates).

Apart from backing up the template to back up the entries, you can also use
the Organizer to copy AutoText entries to another template.
 
Now that I've learned how to back up my autocorrect entries,
is there a way to backup my autotext entries too? I search
of Google did not turn up anything promising.
Click to expand...

All AutoText is stored in one template or another -- if you don't
change the "Look in" box in the Insert > AutoText dialog before
creating an entry, it automatically goes into Normal.dot. That means
you back up AutoText by backing up your templates (which you should be
doing anyway).

See http://www.word.mvps.org/FAQs/General/FilesToBackup.htm for full
details.
 
"Margaret Aldis"
AutoText entries are stored in templates - by default,
that means in your Normal.dot (though this is often a good
reason for using custom templates).
Click to expand...
Apart from backing up the template to back up the entries,
you can also use the Organizer to copy AutoText entries to
another template.
Click to expand...

Hmm. I knew about normal.dot of course. I was hoping there
would be a way to make a list of autotext entries the way
the AutoCorrect.dot file does with autocorrects.
 
See http://addbalance.com/word/movetotemplate.htm for step-by-step
instructions on moving / sharing / copying / backing-up customizations
including AutoText, AutoCorrect, keyboard assignments, toolbars, macros,
etc.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
 
Opinicus said:
"Margaret Aldis"



Hmm. I knew about normal.dot of course. I was hoping there
would be a way to make a list of autotext entries the way
the AutoCorrect.dot file does with autocorrects.
Click to expand...

Hi Bob,

I've been working on something like that. I'll post a link to it when I get
home from work this evening. You can be my beta tester. :-)
 
See my previous response.
Also, File > Print
In the print what box, choose AutoText entries.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
 
Hi Bob,

I've been working on something like that. I'll post a link to it when I get
home from work this evening. You can be my beta tester. :-)
Click to expand...

You can download autotextdumper from http://jay-freedman.info. It's a
zip file containing a template. When you click the button on the
floating toolbar, it will ask which template contains the autotext,
then create a new document containing a list in a table.

The autotextloader2 link gets you a companion template that reads the
document and puts the contents into autotext entries in a template.

If all you're doing is copying entries from one template to another,
these two utilities are much more cumbersome than using the Organizer.
The thing they will let you do, which can't be done otherwise, is to
edit the entries along the way, and/or add more entries that weren't
present before.
 
Jay Freedman said:
You can download autotextdumper from
http://jay-freedman.info. It's a
zip file containing a template. When you click the button
on the
floating toolbar, it will ask which template contains the
autotext,
then create a new document containing a list in a table.
Click to expand...

Excellent. Works like a charm. The reasons this method is
better than the printout that someone else suggested are

1. It turns out I have 46 pages of autotext entries
2. Having the entries listed in a table means that I can
search for items. (A feature that Word seriously needs.)

One small problem I noticed is that some of my entries
contain formatting (language, italics, bold, etc). If the
macro comes across one of these formatting attributes it
applies them to all the subsequent entries until it
encounters a different attribute of the same kind. For
example, if an entry is in italics, all subsequent entries
are shown in italics until an entry with a non-italics
attribute is encountered. The same thing happens for entries
that are marked "Turkish" and "bold".
The autotextloader2 link gets you a companion template
that reads the
document and puts the contents into autotext entries in a
template.
If all you're doing is copying entries from one template
to another,
these two utilities are much more cumbersome than using
the Organizer.
The thing they will let you do, which can't be done
otherwise, is to
edit the entries along the way, and/or add more entries
that weren't
present before.
Click to expand...

I haven't tried autotextloader but the edit and add features
sound useful. (Again it's too bad Word doesn't allow one to
do this.)

Thanks for two very useful macros Jay.
 
Hi Bob,

Good, thanks for trying it out.

I think I know what the problem with the carried-over attributes is, but
it'll have to wait until this evening. I'll let you know when I've managed
to fix it.
 
Hi Bob,

It took me a little longer to find the time to work on it, but I think
I've fixed the problem with the attributes. Download the
autotextdumper file from http://jay-freedman.info again and let me
know how it goes.
 
Back
Top