-----Original Message-----
Hi Diesel,
MORE INFORMATION
Making a Backup Copy of a Personal Folder File (.PST file)
Outlook stores its data in a personal folder (PST) file that is created at
the time you set up your mail account. The default display name for the
these files as you view them in the Outlook Folder List is Personal
Folders. If you are using the default name, the Folder List entry will
read, "Outlook Today - [Personal Folder]." You can customize these display
names.
To backup the entire Personal Folder file, follow these steps:
Open Outlook. To locate the PST file where Outlook items are stored,
right-click Outlook Today in the Folder List and on the shortcut menu click
Properties for <folder name> where <folder name> is the display name of the
current PST, and then click Advanced.
In Path, note the location of the PST file. In Windows, the default path
for this file is:
C:\Windows\Application Data\Microsoft\Outlook\Outlook.pst
The path you see in this box may be different on your computer. The PST can
be stored anywhere on your hard disk. If you have defined other PST files
for storage of Outlook items and want to back them up, use the same
procedure to locate the path to each PST.
Click Cancel, and then click Cancel again to close the dialog boxes.
On the File menu, click Exit to quit Outlook.
Make a copy of the file you noted in step 2. For more information about how
to perform this task in Windows, see your Windows printed documentation or
online Help. If you are using a backup program, consult its documentation
for the method you should use to include the PST file in your backup set.
The Personal Folders Advanced Properties dialog box in step 2 allows you to
perform other operations on the PST file. For example, you can customize
the label of the PST by editing the Name. You can also reduce the size of a
Personal Folder file by clicking Compact Now.
If you ever need to restore a Personal Folder file from removable media
such as a floppy diskette, a Zip drive, a CD Re-writable, magnetic tape
drive, or any other mass storage media, copy the backup copy of the file
you created in the previous steps. You should copy the backup copy from the
media, back onto the computer hard drive, folder, and name you noted in
step 2.
Exporting Personal Folder Data
To export an individual Outlook folder such as Contacts or Calendar, follow
these steps:
On the File menu, click Import And Export.
Click Export To File, and then click Next.
In Create a file of type click Personal Folder File (.pst), and then click
Next.
In Select the folder to export from, click the folder you want to export.
Click to select Include Subfolders if it applies, and then click Next.
In Save exported file as, click Browse to select the location of the PST to
receive the data you are exporting. Or, type the path and file name, and
then click Finish.
Importing Personal Folder Data
To import a personal folder file into Outlook, follow these steps:
On the File menu, click Import And Export.
Click Import from another program or file, and then click Next.
In Select the file type to import from, click Personal Folder File (.pst),
and click Next.
In File to Import, click Browse to locate the PST file you want to import,
and then click Next. If you know the path, type it in the box.
In Select the folder to import from, click the folder containing the data
you want to import.
If the folder contains subfolders, and you want to include this data in the
import process, click to select Include Subfolders. If the destination for
importing is the currently selected folder, click Import items into the
current folder; otherwise, click Import items into the same folder in. This
will create matching items in the destination folder you select.
Click Finish.
Automating the Backing Up of Personal Folders with The Personal Folder
Backup Utility
Microsoft has released a utility to automate the backup of your Personal
Folders file. The utility works only with Outlook 2000 and can be
downloaded from the following Microsoft Web site:
http://www.microsoft.com/downloads/details.aspx? FamilyId=8B081F3A-B7D0-4B16-
B8AF-5A6322F4FD01&displaylang=en
For additional information about the Personal Folder Backup utility, click
the article number below to view the article in the Microsoft Knowledge
Base:
238782 How to Automatically Backup Your Personal Folders File
Backing Up Outlook Settings Files
If you have customized settings which you want to replicate on another
computer using Outlook, you may wish to include the following files in your
back as well as the Personal Folders file:
Outcmd.dat - This file stores toolbar and menu settings.
<Profile Name>.fav - This is your Favorites file that includes the settings
for the Outlook bar.
<Profile Name>.htm - This file stores the HTML AutoSignature.
<Profile Name>.rtf - This file stores the Rich Text Format AutoSignature.
<Profile Name>.txt - This file stores the Plain Text format
AutoSignature.NOTE: If you use Word as your e-mail editor, signatures are
stored in the Normal.dot as Autotext entries. This file should be backed up
as well.
Custom views are integrated to the folders on which they were created. If
you export items from one Personal Folder to another, the views are not
maintained.
NOTE: The Personal Folders Backup Utility mentioned earlier does not back
up these settings files.
Exporting And Importing Rules
You can backup your Rules Wizard Rules by exporting them for later use.
Follow these steps to export your rules:
On the Tools menu and click Rules Wizard.
Click Options.
Click Export and specify the file name for your exported rules. The file
uses the ".rwz" file extension.
To import previously defined rules, follow these steps:
On the Outlook Bar, click Inbox.
On the Tools menu, click Rules Wizard.
Click Options.
Click Import Rules.
In the File Name box, type the path and file name where the existing rules
reside. By default, the rules are stored in a file with a .RWZ extension.
Click Open.
For additional information about importing and exporting your rules, click
the article number below to view the article in the Microsoft Knowledge
Base:
196206 OL2000: How to Import Existing Rules into the Rules Wizard
For Further Information : Microsoft Knowledge Base Article - 196492
http://support.microsoft.com/default.aspx?scid=kb;en- us;196492
Please let me know has this helped You...
Thank you...
Raghu...
This posting is provided "AS IS" with no warranties, and confers no rights.
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