Automate 'Save As' Function

  • Thread starter Thread starter Peter J Elliott
  • Start date Start date
P

Peter J Elliott

Hi

I would like to ensure that my staff save emails in the relevant folders
once they have been read. Is there any way that I can set Outlook 2000 to
prompt users to 'Save As' once an email has been opened/read?

I realise the user will still have to locate the relevant folder and rename
the file, but at least this will prompt them to do it!

Any assistance greatly appreciated.

Many thanks

Peter
 
Why don't you use/enforce the AutoArchive settings? Saving the e-mails to a
filesystem is not very efficient is disk space and is not very convenient
either. Why do you you want this/chose this option anyway?

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I need to use this option in order that emails pertaining to specific jobs
are filed in the relevant job folders where any member of staff working on
the job can find them and read their contents.

Disk space is not a problem in this day & age as hard drives are so
inexpensive, but it is of paramount importance that correspondence relating
to jobs be accessible to all. (What if a member of staff is off sick & I
need to find an email that has been sent/received?).

Given my need, are you aware of any way to achieve my preferred prompt to
'Save As' please?

Many thanks

Peter
 
No you can't; at least not natively. What kind of mailserver are you using?
If Exchange then you can set permissions on the mailfolders so that people
can open the Inbox from someone else

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You might want to take a look at the tool described here;
http://www.mailfiler.com/tip4.htm

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