Archiving

  • Thread starter Thread starter Paul
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Paul

I basically have 2 questions.

1. Eventually, I am not going to need every old message in my inbox to
stay in the inbox. How do you archive old messages and where does
Outlook store them? Can they be retreived.

2. If your file is over 700meg and you want to burn a back up onto a CD,
how can that be done on multiple CD's?

Thanks!
 
I basically have 2 questions.

1. Eventually, I am not going to need every old message in my inbox to
stay in the inbox. How do you archive old messages and where does
Outlook store them? Can they be retreived.
Click to expand...
When you archive, Outlook creates a new .pst file to hold your archived
items. Yes, that .pst file can always be accessed by opening that data file.
Actually, your Inbox should be empty. It's good practice to move any read
messages that you want to save into other folders and not keep them in your
Inbox.
2. If your file is over 700meg and you want to burn a back up onto a CD,
how can that be done on multiple CD's?
Click to expand...
Any good backup utility will span CD discs.
 
It's good practice to move any read
messages that you want to save into other folders and not keep them in your
Inbox.
Click to expand...

Howdy,

Can you say more about this?

You certainly may be right, but I have no idea why it might
be "good practice."

Sincere thanks,
 
Kenneth said:
You certainly may be right, but I have no idea why it might
be "good practice."
Click to expand...

Think about your postal mail. When it gets placed in the mailbox at your
house, do you read the mail and put it back in the mailbox? No. You either
file it in a filing system, delete it (or recycle it), or handle it in some
other way so that, if needed, you can reference it again in the future.

Why should electronic mail be handled any differently?
 
Think about your postal mail. When it gets placed in the mailbox at your
house, do you read the mail and put it back in the mailbox? No. You either
file it in a filing system, delete it (or recycle it), or handle it in some
other way so that, if needed, you can reference it again in the future.

Why should electronic mail be handled any differently?
Click to expand...

Hi Brian,

One reason comes to mind:

Postal mail is paper, email is not.

The analogy simply makes no sense.

All the best,
 
We'll have to disagree, then.
Click to expand...

Hi Brian,

We need not disagree at all...

It might be possible for you to explain your perspective.

For now though, in the absence of further information, I
simply do not understand the analogy to a physical mailbox.

If, for example, I do not remove my paper mail from my
mailbox, it will soon become clogged. That would seem not
the be the case for my electronic mail.

When I wrote that the analogy makes no sense, I was
intending no insult.

Perhaps it would have been better had I written: "The
analogy makes no sense to me."

In any case, as I said in my original post, I an interested
in understanding more about why you (or anyone else for that
matter) believes it best to avoid storing email messages in
my Inbox.

There may be very good reasons, but I do not know what they
are.

All the best,
 
Kenneth said:
It might be possible for you to explain your perspective.
Click to expand...

I have. Systems analysis shows that people are better at keeping track of
things when the groupings into when those "things" are kept smaller. Thus,
it's better to move things into reasonable collections of folders than to
keep everything in your Inbox.
For now though, in the absence of further information, I
simply do not understand the analogy to a physical mailbox.

If, for example, I do not remove my paper mail from my
mailbox, it will soon become clogged. That would seem not
the be the case for my electronic mail.
Click to expand...

But it is. A folder can hold a finite number of entries.
When I wrote that the analogy makes no sense, I was
intending no insult.
Click to expand...

And none was taken.
In any case, as I said in my original post, I an interested
in understanding more about why you (or anyone else for that
matter) believes it best to avoid storing email messages in
my Inbox.
Click to expand...

In the final analysis, whatever works best for you is what works best. If
you find you can keep track of your inbox when it contains a large number of
entries, well and good. My desk at work is an example. It's crowded with
papers and looks chaotic, yet it takes me only a few seconds to locate
exactly the document I need. So, while I follow my own advice for email, I
clearly don't for my physical desktop.
 
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