Archiving Email

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Guest

Our setup is Windows XP Home with Office 2003. We keep three plus the
current month of emails on the computer and archive each month. Using the
archive option removes the archived emails from the program. Using the
export .pst option makes each of our archived files have all months.

We would like to be able to archive the previous month without removing it
from the program. For example today, 12/01/04, we would like to archive the
month of November. We would like to be able to access all emails from
September, October, November and December. And we would like to remove all
August emails from the program.

Does anyone have a suggestion on how to do this? How might Server 2003 and
Exchange Server help? We are going to upgrade to Server 2003, and I am
trying to understand what Exchange Server really does?

Thanks for any help
Lonnie
 
Lonnie@arcess4less said:
Our setup is Windows XP Home with Office 2003. We keep three plus the
current month of emails on the computer and archive each month.
Using the archive option removes the archived emails from the
program. Using the export .pst option makes each of our archived
files have all months.

We would like to be able to archive the previous month without
removing it from the program. For example today, 12/01/04, we would
like to archive the month of November. We would like to be able to
access all emails from September, October, November and December.
And we would like to remove all August emails from the program.

Does anyone have a suggestion on how to do this? How might Server
2003 and Exchange Server help? We are going to upgrade to Server
2003, and I am trying to understand what Exchange Server really does?

Thanks for any help
Lonnie
Click to expand...

Well, what's the real need for archiving? How much data will you really need
to be storing (all users combined)? Exchange generally works best when you
don't use PST files, but store any needed data in your mailbox on the
server. PST files don't scale well for archive and can result in lost data,
not to mention a lot of manual intervention. You really can't (and shouldn't
try to) store them on your server to maintain them /back them up, and the
data takes up more space than mailbox data does on the server. There's a
16GB limit on your mail store in Exchange Standard; Exchange Enterprise has
no real limits (none you're likely to run into).

I'd rethink your setup. If the data is important, it belongs on the server.
If you have a need to archive, look into enterprise level archive stuff like
KVS - but it isn't cheap.

Also, you're going to need XP Pro if you want these PCs to join the domain -
Home can't, and I don't recommend it on company networks.
 
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