adding a cover page

  • Thread starter Thread starter Claudia
  • Start date Start date
C

Claudia

I have a 48-page report with my first page set up as having no headers or
footers showing. My second page of the report starts with all headers and
footers, including the notation that it's "page 2."

Problem: I need to add a cover page to this report - on the SAME file. Is
there a way of doing this without affecting my pagination of the following
48 pages?

Thanks.

Claudia
 
Hi Claudia,

Add your cover page, then view headers/footers and click on the Format Page
Number icon. Set the start at to zero. But you might need a section break,
otherwise your Different First Page header (which I assume you have) will
suddenly apply to the cover page instead of the first page. If there's a
section break between cover and first, you can restart numbering at 1 in the
second section, and it wouldn't matter how many cover pages you added.

Why is changing the pagination a problem for you?

DM
 
message | Hi Claudia,

Hello Dayo,

|
| Add your cover page, then view headers/footers and click on the Format
Page
| Number icon. Set the start at to zero. But you might need a section
break,
| otherwise your Different First Page header (which I assume you have) will
| suddenly apply to the cover page instead of the first page. If there's a
| section break between cover and first, you can restart numbering at 1 in
the
| second section, and it wouldn't matter how many cover pages you added.

I did exactly as you suggested. However, my intended page 0 became page 1.
In essence I had two page 0. Well, I went to that page (the one that should
have been 1), and I changed the start number from 0 to 1. I also had to
overcome the problem of having the notations 0 and 1 that were visible. I
wanted the pagination to start at page 2. So I changed the color of the
notation 1 into white - which obvisouly affected both pages (0 and 1).

Though I accomplished my objective, somehow I think that you may have had a
simpler solution in mind, one that I may not have fully understood. I am
curious to know if this could have been accomplished differently.


| Why is changing the pagination a problem for you?

Two reasons. One, the report had already been widely published and changing
pages would cause some confusion. Two, quite frankly I didn't want to have
to go back and change all my footnotes where I make reference to various
page numbers within the report.

Thanks,

Claudia

|
| DM
|
| "Claudia" wrote:
|
| > I have a 48-page report with my first page set up as having no headers
or
| > footers showing. My second page of the report starts with all headers
and
| > footers, including the notation that it's "page 2."
| >
| > Problem: I need to add a cover page to this report - on the SAME file.
Is
| > there a way of doing this without affecting my pagination of the
following
| > 48 pages?
| >
| > Thanks.
| >
| > Claudia
| >
| >
|
 
To make things a little easier on you next time, here's how to omit page
numbers. If you already had both sections set for "Different first page,"
then you could just omit the page number in the First Page Header. You don't
need to fool with setting any numbers to start at 0 if you insert a section
break. Just set Section 2 to restart at 1. Also, in the future, when you
refer to pages, you may find it more convenient to bookmark the material you
are referencing and insert a cross-reference to the page number of that
bookmark (a PageRef field), which will then update if the page number
changes.

For more information on page numbering, see these articles:

How to control the page numbering in a Word document
http://word.mvps.org/FAQs/Numbering/PageNumbering.htm

How to set up a document with front matter numbered separately
http://word.mvps.org/FAQs/Formatting/NumberingFrontMatter.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
Hi Claudia,

If you formatted the page numbers in the header/footer for pages 0 and 1 as
white, and that didn't affect page 2 onwards, it sounds as though in order
to keep headers/footers off your first page, you had inserted a section
break between pages 1 and 2. You didn't need to do that, as you could have
just formatted the header to have a "different first page". There's an icon
on the header/footer toolbar to do this. In general, it's better to have as
few section breaks as possible, to keep the doc simpler and less prone to
corruption.

I suggested two things, which may have been confusing. These may not
necessarily seem simpler, but in general, it's preferable not to have to
resort to things like formatting text in white, which could be confusing
later if you don't remember you did it or someone else has to update the
report.

Option one (no section breaks)
Cover page as page 0
First page as page 1
Second page as page 2

But if you had been using a Different First Page header, then adding another
page at the beginning of the same section would have removed headers from
the cover page, but put headers back on the first page. So I suggested
doing this:
Cover page (leave headers and footers totally blank, so the page number
doesn't matter b/c it won't show anyhow)
Section break
First page
Second page
for the second section, then, you would turn off "same as previous" on the
header/footer toolbar, enable a different first page header, and restart
numbering at 1. (all functions accessible from the header/footer toolbar)

Good reasons re pagination--you might want to investigate cross-references,
which could save you manually changing references to page numbers in future
reports.

Hope that makes more sense,
Dayo
 
message |
| Hope that makes more sense,
| Dayo

Dayo,

Yes it does make sense. Thanks for helping me.

Claudia
 
| To make things a little easier on you next time, here's how to omit page
| numbers. If you already had both sections set for "Different first page,"
| then you could just omit the page number in the First Page Header. You
don't
| need to fool with setting any numbers to start at 0 if you insert a
section
| break. Just set Section 2 to restart at 1. Also, in the future, when you
| refer to pages, you may find it more convenient to bookmark the material
you
| are referencing and insert a cross-reference to the page number of that
| bookmark (a PageRef field), which will then update if the page number
| changes.
|
| For more information on page numbering, see these articles:
|
| How to control the page numbering in a Word document
| http://word.mvps.org/FAQs/Numbering/PageNumbering.htm
|
| How to set up a document with front matter numbered separately
| http://word.mvps.org/FAQs/Formatting/NumberingFrontMatter.htm
|
| --
| Suzanne S. Barnhill
| Microsoft MVP (Word)
| Words into Type
| Fairhope, Alabama USA
|
| Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
| all may benefit.

Suzanne,

I tried your suggestions and it works well. Thanks for helping me.

Claudia
 
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