Accepted track changes made in Word 2000 reapearing when...

[Shannon Whalen]

I have deployed Office 2007 to a few users on our network the previously have
been using Office 2000. There are some docmument that have "Track Changes"
enabled, documents that have been edited while using Word 2000 have had the
Tracked Changes accepted. Now that Word 2007 is installed, they are finding
that the accepted changes in 2000 are reappearing in 2007. Is this possible?

 

[Beth Melton]

Word 2000 has an option that suppresses the view of Tracked Changes at the
document level. This means someone can turn off the view of Tracked Changes
and it's saved with the file. As of Word 2002 Microsoft changed this
behavior due to security (PII) concerns (along with a revamp of Tracked
Changes in general) and Tracked Changes will now display when opening a
document that contains them ragardless of the options set in previous
versions. (Unless someone turns off the security option which isn't very
smart IMHO).

So if a document with suppressed track changes opens the document everything
looks fine. But if someone who has Word 2002-Word 2007 opens the document
then they'll see the revisions. I can see how it looks like Tracked Changes
are reappearing.

In Word 2000, open a document that exhibits the behavior (i.e. changes do
not show in Word 2000 but display in Word 2007) go to
Tools/Revisions/Highlight Changes and see if "Highlight changes on screen"
and "Highlight changes in printed document" are selected. If they aren't
then that would explain what you are seeing.


Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[grammatim]

But if they "Accepted All Changes," or even "Accepted Change" one by
one, how could the changes still be preserved in the file? When I do
that (in a new copy, of course), the resulting file is smaller,
sometimes considerably smaller, than the one with the Changes pending.

 

[Beth Melton]

One can't assume the changes were actually accepted. If they were then they
would no longer be stored in the document.

Shannon may have been told the changes were accepted but in reality they are
only being suppressed from view. We see those who think removing the view of
changes on the screen removes them from the document all of the time in the
newsgroups. As a matter of fact, there's a post in the word.newusers group
asking why tracked changes reappear after they turn off tracking, turn off
markup view, exit and save the file posted today.


Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

But if they "Accepted All Changes," or even "Accepted Change" one by
one, how could the changes still be preserved in the file? When I do
that (in a new copy, of course), the resulting file is smaller,
sometimes considerably smaller, than the one with the Changes pending.