What to do when the 2G limit is reached in Outlook?

[Guest]

in OutlookWhat stategies does anyone have for handling the situation when
the 2G lmit is reached?
Thanks.

 

[Diane Poremsky [MVP]]

http://www.slipstick.com/problems/repair2gbpst.htm

 

[neo [mvp outlook]]

Assuming that no backup exists of the PST file before it hit the limit, only
1 that I am aware of:

1) http://www.slipstick.com/problems/repair2gbpst.htm

2) be prepared to lose some data if #1 works

 

[Vanguard]

in OutlookWhat stategies does anyone have for handling the situation when
the 2G lmit is reached?

Auto-archive. Use it beforehand to help keep the size of your current
message store under the max size for the .pst file. When and if the archive
..pst file gets too bit, just rename it so Outlook creates a new archive file
using the same name (this is how, for example, you could rename archive
files to represent for which year it contains your e-mails).

Review all mails to see which have attachments. Outlook and e-mail is not
where you should be saving attachments that you want to keep. Delete the
attachments that you no longer need. It only takes deleting a few huge
attachments to regain a lot of space in the .pst file. There are 3rd party
tools to strip out the attachments automatically, but it is easy enough to
temporary sort a folder by attachment and delete the largest ones first.

Deleting old mails you no longer need also helps, especially when the last
one in the discussion contains copies of all the prior messages so you only
need to keep the last one. After deleting unwanted mails, the .pst file is
still the same size. All you did was *mark* them with a status of Deleted
but that does not physically purge them from the .pst file. You will have
to compact your message store to purge the delete-marked items.

 

[Judy Gleeson MVP Outlook]

Periodically check the size of your Mailbox and Archive and Personal
Folders:

right click them, Properties, Folder size and see how big they are.

Do some filing/deleting and compacting.


Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

 

[Milly Staples [MVP - Outlook]]

Additionally, remove attachments and save them to your file system.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Perry Davis asked:

| in OutlookWhat stategies does anyone have for handling the situation
| when the 2G lmit is reached?
| Thanks.