rules question

[cc]

Hi,

I have two contact folders. I'd like to create a rule that moves all
emails that are NOT from anyone in these contact folders to "Inbox2"
and keep the rest in the Inbox.

Is it possible to accomplish this? It's possible to move the ones that
are in these contact folders but I'd like to do the reverse as 99% of
my emails are coming from people that are in my contact lists and I'd
like to keep them in the Inbox and move the rest.

Any ideas?

thanks.

 

[Sue Mosher [MVP-Outlook]]

Make three rules. The first two (as listed in the rule list) should check whether the items are from someone in one of the contact folders and then have Stop Processing as the only action. The third (catch all) rule should have no conditions and move the items to Inbox2.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[cc]

Thanks but that does not work.

When I try this, Outlook gives me an error saying that
"The rule has a condition that the server cannot process..This action
will prevent all remaining rules from being carried out" And infact it
does what it says and does not let the other rules after that to run no
matter whether the first rule matches or not.

The 1st two rules are like below:
Apply this rule after the message arrives
sender is in Contacts Address Book
and on this machine only <-- Outlook forces this
stop processing more rules

And I'm using Outlook 2003 with Exchange server

Thanks for any suggestions.

cc

 

[Sue Mosher [MVP-Outlook]]

If you have other rules (which wasn't clear from your original post, I think, but since you didn't quote it, we don't have it to refer to), you have a couple of choices:

1) Put all three of these rules at the bottom of the list, so that other rules process first.

or

2) Consolidate your contacts into one folder. This will let you replace the three rules with one rule that has no conditions, a move to folder action, and an "in address list" exception.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[cc]

Thank you very much for the replies,

Option 1 is just like what I have here. Actually I have only 3 rules.
Options 2 is not possible as I syncronize only one these contacts with
my handheld.

Here is what have as rules in this order

RULE-1
Apply this rule after the message arrives
sender is in Contacts Address Book
and on this machine only <-- Outlook forces this
stop processing more rules

RULE-2
Apply this rule after the message arrives
sender is in Contacts2 Address Book
and on this machine only <-- Outlook forces this
stop processing more rules

RULE-3
Apply this rule after the message arrives
Move it to Inbox2 folder

I get the warning that I mentioned in the previous mail when I create
rules 1 & 2. And the mails always end up in the Inbox regardless of the
sender.

thanks again,

cc

 

[Sue Mosher [MVP-Outlook]]

Try adding an action to the 3rd rule that will force it to also be a client-side rule, e.g. adding a message flag.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[cc]

I tried. It didn't help.
cc

 

[Sue Mosher [MVP-Outlook]]

Please be specific about what happened and quote the previous thread. It's impossible to follow the discussion with such minimal updates.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[cc]

I've tried what you've suggested. (i.e. I've added a message flag so
that the 3rd rule became client-side). This didn't solve the problem.
Still all mails go to Inbox.

Below is the final state of my rules and I still get the warning
message at the creation or modification of rules 1 & 2.
"The rule has a condition that the server cannot process. The action
"stop processing more rules" will prevent all remaining rules from
being carried out. Are you sure this is what you want to do".

RULE-1
Apply this rule after the message arrives
sender is in Contacts Address Book
and on this machine only <-- Outlook forces this
stop processing more rules

RULE-2
Apply this rule after the message arrives
sender is in Contacts2 Address Book
and on this machine only <-- Outlook forces this
stop processing more rules

RULE-3
Apply this rule after the message arrives
Flag message with Yellow
Move it to Inbox2 folder

Thanks,