What's the difference between a .pot and and a .ppt file?

Discussion in 'Microsoft Powerpoint' started by Guest, Aug 13, 2007.

  1. Guest

    Guest Guest

    Can somebody explain the essential differences between the two file types?
    (Or maybe point me to a good explanation?)

    Also, in PPT 2007, what is the source of the displayed themes that appear on
    the ribbon? Do they come from the templates that PowerPoint knows about? I
    can see how I can access a custom theme from a themed document, but how do I
    get the ribbon to include that theme for all my PowerPoint editing? Very
    puzzling ...

    --
    Dave Jenkins
    K5KX
     
    Guest, Aug 13, 2007
    #1
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  2. Guest

    Ute Simon Guest

    > Can somebody explain the essential differences between the two file types?
    > (Or maybe point me to a good explanation?)
    >
    > Also, in PPT 2007, what is the source of the displayed themes that appear
    > on
    > the ribbon? Do they come from the templates that PowerPoint knows about?
    > I
    > can see how I can access a custom theme from a themed document, but how do
    > I
    > get the ribbon to include that theme for all my PowerPoint editing? Very
    > puzzling ...


    Hi Dave,

    a POT (or POTX in PowerPoint 2007) is a template. It on the one hand defines
    background, fonts, margins, colors, etc. of a presentation and on the other
    hand can hold sample slides. If you double-click on a template in Windows
    explorer, not the file itself is opened, but a new presentation based on
    this template. Templates should be stored in a standard template folder, so
    that they can be found with File - New. A PPT (or PPTX in 2007) file is a
    "normal" presentation, that has slides with content and is normally based on
    a template. If you like the background etc. of a file, but don't have the
    template, you can convert any presentation into a template by File - Save as
    and choose POT (or POTX) as the file format and them delete the slides you
    don't need. Up to PowerPoint 2003 you can also rename a PPT to POT to get a
    template file, this doesn't work any more in PPT 2007.

    In PPT 2007, while templates (POTX) only work for PowerPoint, a theme can
    hold information about colors, fonts, and effects, which can be used in Word
    and Excel, too. To create a Theme, adjust the settings for background, theme
    colors, theme fonts, and theme effects and then Save As a THMX file into the
    templates folder. You can change the location of the templates folder in
    Word, but it should normally be automatically displayed if you choose to
    save as a template or theme.

    Best regards,
    Ute

    --
    Ute Simon
    Microsoft PowerPoint MVP Team und PowerPoint-User-Team
    Das PowerPoint-Event des Jahres: Die PowerPoint-Anwendertage,
    14. - 16.10.2007 in Fulda, http://powerpoint.anwendertage.de
     
    Ute Simon, Aug 13, 2007
    #2
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  3. Guest

    Guest Guest

    Hi Ute:

    Thanks for the explanation - it's very helpful.

    We tend to send out .ppt's and say, "Here - use this as a template" which
    somewhat flies in the face of the more rigorous use of the term as it applies
    to .pot's.

    What I'm wrestling with is what's the best way to ensure that the folks we
    are dealing with all send us back .ppt (or pptx) files that look the same,
    have used the same themes, etc. Do we send them a .ppt and say, "Here -
    modify that with your own data"? Or do we say, "Here's a .pot file - save it
    someplace and then double-click it in Explorer to start a new .ppt file based
    on it."? Is there any benefit to one of these approaches over the other?

    Dave Jenkins
    K5KX


    "Ute Simon" wrote:

    > > Can somebody explain the essential differences between the two file types?
    > > (Or maybe point me to a good explanation?)
    > >
    > > Also, in PPT 2007, what is the source of the displayed themes that appear
    > > on
    > > the ribbon? Do they come from the templates that PowerPoint knows about?
    > > I
    > > can see how I can access a custom theme from a themed document, but how do
    > > I
    > > get the ribbon to include that theme for all my PowerPoint editing? Very
    > > puzzling ...

    >
    > Hi Dave,
    >
    > a POT (or POTX in PowerPoint 2007) is a template. It on the one hand defines
    > background, fonts, margins, colors, etc. of a presentation and on the other
    > hand can hold sample slides. If you double-click on a template in Windows
    > explorer, not the file itself is opened, but a new presentation based on
    > this template. Templates should be stored in a standard template folder, so
    > that they can be found with File - New. A PPT (or PPTX in 2007) file is a
    > "normal" presentation, that has slides with content and is normally based on
    > a template. If you like the background etc. of a file, but don't have the
    > template, you can convert any presentation into a template by File - Save as
    > and choose POT (or POTX) as the file format and them delete the slides you
    > don't need. Up to PowerPoint 2003 you can also rename a PPT to POT to get a
    > template file, this doesn't work any more in PPT 2007.
    >
    > In PPT 2007, while templates (POTX) only work for PowerPoint, a theme can
    > hold information about colors, fonts, and effects, which can be used in Word
    > and Excel, too. To create a Theme, adjust the settings for background, theme
    > colors, theme fonts, and theme effects and then Save As a THMX file into the
    > templates folder. You can change the location of the templates folder in
    > Word, but it should normally be automatically displayed if you choose to
    > save as a template or theme.
    >
    > Best regards,
    > Ute
    >
    > --
    > Ute Simon
    > Microsoft PowerPoint MVP Team und PowerPoint-User-Team
    > Das PowerPoint-Event des Jahres: Die PowerPoint-Anwendertage,
    > 14. - 16.10.2007 in Fulda, http://powerpoint.anwendertage.de
    >
    >
    >
     
    Guest, Aug 13, 2007
    #3
  4. Guest

    Ute Simon Guest

    > Thanks for the explanation - it's very helpful.
    >
    > We tend to send out .ppt's and say, "Here - use this as a template" which
    > somewhat flies in the face of the more rigorous use of the term as it
    > applies
    > to .pot's.
    >
    > What I'm wrestling with is what's the best way to ensure that the folks we
    > are dealing with all send us back .ppt (or pptx) files that look the same,
    > have used the same themes, etc. Do we send them a .ppt and say, "Here -
    > modify that with your own data"? Or do we say, "Here's a .pot file - save
    > it
    > someplace and then double-click it in Explorer to start a new .ppt file
    > based
    > on it."? Is there any benefit to one of these approaches over the other?



    Hi Dave,

    it depends on the frequency of use: If you hold a conference and have
    developed a template for this event, each of the speakers will need the
    template only once. For many of them it might be easier then, if you send
    them a PPT (or PPTX) file and ask them to use that for their slides for the
    event. As they will not need it again, it does not make sense to store it as
    a template.

    If you are working in a corporate environment and want your employees to use
    the same slide design in every meeting in the coming months, you need to use
    a "real" template (POT or POTX). Make them store it in their template
    folders or provide it on a standard template folder on your corporate
    network, depending on your IT infrastructure.

    And it depends on their IT knowledge: Even many IT specialists will not know
    how to use the new themes (THMX) in Office 2007. So if they are not your
    employees, don't bother them with your Theme. If you want to use it to
    standardize Corporate Identity, educate them how to use it.

    Best regards,
    Ute

    --
    Ute Simon
    Microsoft PowerPoint MVP Team und PowerPoint-User-Team
    Das PowerPoint-Event des Jahres: Die PowerPoint-Anwendertage,
    14. - 16.10.2007 in Fulda, http://powerpoint.anwendertage.de
     
    Ute Simon, Aug 14, 2007
    #4

  5. > What I'm wrestling with is what's the best way to ensure that the folks we
    > are dealing with all send us back .ppt (or pptx) files that look the same,
    > have used the same themes, etc. Do we send them a .ppt and say, "Here -
    > modify that with your own data"? Or do we say, "Here's a .pot file - save it
    > someplace and then double-click it in Explorer to start a new .ppt file based
    > on it."? Is there any benefit to one of these approaches over the other?


    I'm away from the office right now but give me a shout in ten days or so, Dave.
    You've got the email address. I'd like to show you something you might find very
    useful.

    -----------------------------------------
    Steve Rindsberg, PPT MVP
    PPT FAQ: www.pptfaq.com
    PPTools: www.pptools.com
    ================================================
     
    Steve Rindsberg, Aug 16, 2007
    #5
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