Track changes in Word 2007

Discussion in 'Microsoft Word Document Management' started by Hammar2007, May 1, 2008.

  1. Hammar2007

    Hammar2007 Guest

    Hi. In a tracked changes document, you used to be able to save it with the
    changes hidden and have it open that way. So far in 2007, I haven't been able
    to do that -- I save it as "Final" in the Tracking group but it opens as
    "Final Showing Markup."

    I've looked around the Proofing options and Advanced options but couldn't
    find anything that looked relevant.

    Is there a way to get it to open in Final while still preserving the markup?

    Thanks,
    --
    hammar2007
     
    Hammar2007, May 1, 2008
    #1
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  2. Hammar2007

    Jay Freedman Guest

    Hammar2007 wrote:
    > Hi. In a tracked changes document, you used to be able to save it
    > with the changes hidden and have it open that way. So far in 2007, I
    > haven't been able to do that -- I save it as "Final" in the Tracking
    > group but it opens as "Final Showing Markup."
    >
    > I've looked around the Proofing options and Advanced options but
    > couldn't find anything that looked relevant.
    >
    > Is there a way to get it to open in Final while still preserving the
    > markup?
    >
    > Thanks,


    There is a way, but first let me tell you why you shouldn't use it. By
    default the document opens in Final Showing Markup whenever there is markup
    that hasn't been accepted, to protect you from sending the document to
    another computer without realizing the markup is there. There have been some
    very embarrassing and very public instances of that among corporate and
    government users.

    If you insist: Go to Office button > Word Options > Trust Center > Trust
    Center Settings > Privacy Options. In the Document-specific section, clear
    the checkbox for "Make hidden markup visible when opening or saving". Just
    remember that it's now up to you to look for markup before you send the
    document to anyone else.

    --
    Regards,
    Jay Freedman
    Microsoft Word MVP FAQ: http://word.mvps.org
    Email cannot be acknowledged; please post all follow-ups to the newsgroup so
    all may benefit.
     
    Jay Freedman, May 1, 2008
    #2
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  3. Hammar2007

    Hammar2007 Guest

    Hi, Jay, and thanks for the quick reply.

    Your point is well taken -- I've seen news stories resulting from people not
    finalizing their documents! It's a little different for me, because I edit
    things for people and want them to be able to see the changes...but not to
    open their document and find it completely covered in red! They tend to freak.

    So I was closing in "Final" thinking I had set it up properly and was
    dismayed to find otherwise. But with your info, I can now carefully consider
    which setting to use. I may opt to switch back and forth depending on
    circumstances.

    Thanks again,




    hammar2007


    "Jay Freedman" wrote:

    > Hammar2007 wrote:
    > > Hi. In a tracked changes document, you used to be able to save it
    > > with the changes hidden and have it open that way. So far in 2007, I
    > > haven't been able to do that -- I save it as "Final" in the Tracking
    > > group but it opens as "Final Showing Markup."
    > >
    > > I've looked around the Proofing options and Advanced options but
    > > couldn't find anything that looked relevant.
    > >
    > > Is there a way to get it to open in Final while still preserving the
    > > markup?
    > >
    > > Thanks,

    >
    > There is a way, but first let me tell you why you shouldn't use it. By
    > default the document opens in Final Showing Markup whenever there is markup
    > that hasn't been accepted, to protect you from sending the document to
    > another computer without realizing the markup is there. There have been some
    > very embarrassing and very public instances of that among corporate and
    > government users.
    >
    > If you insist: Go to Office button > Word Options > Trust Center > Trust
    > Center Settings > Privacy Options. In the Document-specific section, clear
    > the checkbox for "Make hidden markup visible when opening or saving". Just
    > remember that it's now up to you to look for markup before you send the
    > document to anyone else.
    >
    > --
    > Regards,
    > Jay Freedman
    > Microsoft Word MVP FAQ: http://word.mvps.org
    > Email cannot be acknowledged; please post all follow-ups to the newsgroup so
    > all may benefit.
    >
    >
    >
     
    Hammar2007, May 1, 2008
    #3
  4. Realize, though, that what they see will depend on the settings on *their*
    computers, not yours.

    --
    Suzanne S. Barnhill
    Microsoft MVP (Word)
    Words into Type
    Fairhope, Alabama USA

    "Hammar2007" <> wrote in message
    news:...
    > Hi, Jay, and thanks for the quick reply.
    >
    > Your point is well taken -- I've seen news stories resulting from people
    > not
    > finalizing their documents! It's a little different for me, because I edit
    > things for people and want them to be able to see the changes...but not to
    > open their document and find it completely covered in red! They tend to
    > freak.
    >
    > So I was closing in "Final" thinking I had set it up properly and was
    > dismayed to find otherwise. But with your info, I can now carefully
    > consider
    > which setting to use. I may opt to switch back and forth depending on
    > circumstances.
    >
    > Thanks again,
    >
    >
    >
    >
    > hammar2007
    >
    >
    > "Jay Freedman" wrote:
    >
    >> Hammar2007 wrote:
    >> > Hi. In a tracked changes document, you used to be able to save it
    >> > with the changes hidden and have it open that way. So far in 2007, I
    >> > haven't been able to do that -- I save it as "Final" in the Tracking
    >> > group but it opens as "Final Showing Markup."
    >> >
    >> > I've looked around the Proofing options and Advanced options but
    >> > couldn't find anything that looked relevant.
    >> >
    >> > Is there a way to get it to open in Final while still preserving the
    >> > markup?
    >> >
    >> > Thanks,

    >>
    >> There is a way, but first let me tell you why you shouldn't use it. By
    >> default the document opens in Final Showing Markup whenever there is
    >> markup
    >> that hasn't been accepted, to protect you from sending the document to
    >> another computer without realizing the markup is there. There have been
    >> some
    >> very embarrassing and very public instances of that among corporate and
    >> government users.
    >>
    >> If you insist: Go to Office button > Word Options > Trust Center > Trust
    >> Center Settings > Privacy Options. In the Document-specific section,
    >> clear
    >> the checkbox for "Make hidden markup visible when opening or saving".
    >> Just
    >> remember that it's now up to you to look for markup before you send the
    >> document to anyone else.
    >>
    >> --
    >> Regards,
    >> Jay Freedman
    >> Microsoft Word MVP FAQ: http://word.mvps.org
    >> Email cannot be acknowledged; please post all follow-ups to the newsgroup
    >> so
    >> all may benefit.
    >>
    >>
    >>

    >
     
    Suzanne S. Barnhill, May 1, 2008
    #4
  5. Hi Hammar,

    In your scenario that change in the trust center is not saved with the document, it only applies to you. If another person opens
    the file the changes will be shown with the default settings.

    ===============
    <<"Hammar2007" <> wrote in message news:...
    Hi, Jay, and thanks for the quick reply.

    Your point is well taken -- I've seen news stories resulting from people not
    finalizing their documents! It's a little different for me, because I edit
    things for people and want them to be able to see the changes...but not to
    open their document and find it completely covered in red! They tend to freak.

    So I was closing in "Final" thinking I had set it up properly and was
    dismayed to find otherwise. But with your info, I can now carefully consider
    which setting to use. I may opt to switch back and forth depending on
    circumstances.

    Thanks again, >>
    --

    Bob Buckland ?:)
    MS Office System Products MVP

    *Courtesy is not expensive and can pay big dividends*
     
    Bob Buckland ?:-\), May 1, 2008
    #5
  6. Hammar2007

    Guest

    On Friday, May 2, 2008 1:08:23 AM UTC+10, Jay Freedman wrote:
    >
    > There is a way, but first let me tell you why you shouldn't use it. By
    > default the document opens in Final Showing Markup whenever there is markup
    > that hasn't been accepted, to protect you from sending the document to
    > another computer without realizing the markup is there. There have been some
    > very embarrassing and very public instances of that among corporate and
    > government users.


    There is a thoroughly annoying bug in Word 2007 and 2010 where the page view will jump unexpectedly when the typing nears the bottom of the page. This happens when track changes is set to "Final Showing Markup" but it goes away when it's set to "Final".

    Is there another way around this?
     
    , Jul 24, 2012
    #6
  7. What do you mean by "When the typing nears the bottom of the page"?
    Are you creating a new document with Track Changes on?

    On Jul 24, 8:05 am, wrote:
    > On Friday, May 2, 2008 1:08:23 AM UTC+10, Jay Freedman wrote:
    >
    > > There is a way, but first let me tell you why you shouldn't use it.By
    > > default the document opens in Final Showing Markup whenever there is markup
    > > that hasn't been accepted, to protect you from sending the documentto
    > > another computer without realizing the markup is there. There have beensome
    > > very embarrassing and very public instances of that among corporate and
    > > government users.

    >
    > There is a thoroughly annoying bug in Word 2007 and 2010 where the page view will jump unexpectedly when the typing nears the bottom of the page.  This happens when track changes is set to "Final Showing Markup" but it goes away when it's set to "Final".
    >
    > Is there another way around this?
     
    Peter T. Daniels, Jul 24, 2012
    #7
  8. Hammar2007

    Guest

    On Thursday, May 1, 2008 11:08:23 AM UTC-4, Jay Freedman wrote:
    > Hammar2007 wrote:
    > &gt; Hi. In a tracked changes document, you used to be able to save it
    > &gt; with the changes hidden and have it open that way. So far in 2007, I
    > &gt; haven't been able to do that -- I save it as &quot;Final&quot; in the Tracking
    > &gt; group but it opens as &quot;Final Showing Markup.&quot;
    > &gt;
    > &gt; I've looked around the Proofing options and Advanced options but
    > &gt; couldn't find anything that looked relevant.
    > &gt;
    > &gt; Is there a way to get it to open in Final while still preserving the
    > &gt; markup?
    > &gt;
    > &gt; Thanks,
    >
    > There is a way, but first let me tell you why you shouldn't use it. By
    > default the document opens in Final Showing Markup whenever there is markup
    > that hasn't been accepted, to protect you from sending the document to
    > another computer without realizing the markup is there. There have been some
    > very embarrassing and very public instances of that among corporate and
    > government users.
    >
    > If you insist: Go to Office button &gt; Word Options &gt; Trust Center &gt; Trust
    > Center Settings &gt; Privacy Options. In the Document-specific section, clear
    > the checkbox for &quot;Make hidden markup visible when opening or saving&quot;. Just
    > remember that it's now up to you to look for markup before you send the
    > document to anyone else.
    >
    > --
    > Regards,
    > Jay Freedman
    > Microsoft Word MVP FAQ: http://word.mvps.org
    > Email cannot be acknowledged; please post all follow-ups to the newsgroup so
    > all may benefit.


    Really appreciate it Jay. Two thumbs up
     
    , Jul 25, 2012
    #8
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