Search in all Mailboxes (also in additionaly added...)

M

Mike

Hi there,

to keep it short and simple, here my question from microsoft.public.exchange:

Hi,
we have Exchange 2007 on Windows 2008 and Vista Clients with Office 2007.
All Users have 1 profile in OL with their own Mailbox as primary and
additionally a shared mailbox added. If they try to search (Instant search or
advanced search), they can only search in the primary mailbox and NOT in the
additional mailbox. Is there any way to search in both mailboxes at the same
time any help is very welcome!

Here is what i tried till now:

I installed WDS 4.0 - nothing happens at all except the netry in Contgrol
Panel --> Programs and Features --> Show installed Updates --> There I can
see this: "Windows Search 4.0". Looks great I thought, but there was no
change made to search... The I read some information about GPOs and WDS 4.0,
so I configured this GPO Settings (Computer Conf. --> Policies --> Adm.
Templ. --> Windows Components --> Serach) on the DC:
Prevent displaying advanced indexing options in the Control Panel:
Disabled Prevent indexing files in Offline Files cache: Disabled
Prevent indexing Microsoft Office Outlook: Disabled
Prevent indexing public folders: Disabled
Prevent indexing uncached Exchange folders: Disabled

No change in serach behavior.

Then I installed GDS, hmmm I works well - for the primary mailbox. It
doesn't index mails in other (additional added) mailboxes...

Now I try Lookeen, it works fine, even with add. mailboxes, but they
want money for that tool :-(

Do you think I made something wrong with WDS and/or GDS?

bye mike


Answer from microsoft.public.exchange:

I'm sorry, but I'm honestly not sure. I suggest you post in
microsoft.public.outlook to see if there's anyone there who can help you.
:-(
 
D

Diane Poremsky [MVP]

WDS can't search additional mailboxes in one search with the primary
mailbox. Calculate the time saved searching everything at once (compared to
searching each folder one at a time) - multiply it by the number of expected
searches per week then by your hourly wages then compare it to the cost of
Looken. It might not be as expensive as it first looks. :)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]
 
M

Mike

;-) indeed... it's not because of me - we have to serve ~600 computers...
let me guess what you think now..... hmm... "...multiply it by the number of
expected searches per week then by your hourly wages then by the amount of
computers then compare it to the cost of Looken...".

So if there is no other solution - I've to talk to our accounting...




Diane Poremsky said:
WDS can't search additional mailboxes in one search with the primary
mailbox. Calculate the time saved searching everything at once (compared to
searching each folder one at a time) - multiply it by the number of expected
searches per week then by your hourly wages then compare it to the cost of
Looken. It might not be as expensive as it first looks. :)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Mike said:
Hi there,

to keep it short and simple, here my question from
microsoft.public.exchange:

Hi,
we have Exchange 2007 on Windows 2008 and Vista Clients with Office 2007.
All Users have 1 profile in OL with their own Mailbox as primary and
additionally a shared mailbox added. If they try to search (Instant search
or
advanced search), they can only search in the primary mailbox and NOT in
the
additional mailbox. Is there any way to search in both mailboxes at the
same
time any help is very welcome!

Here is what i tried till now:

I installed WDS 4.0 - nothing happens at all except the netry in Contgrol
Panel --> Programs and Features --> Show installed Updates --> There I can
see this: "Windows Search 4.0". Looks great I thought, but there was no
change made to search... The I read some information about GPOs and WDS
4.0,
so I configured this GPO Settings (Computer Conf. --> Policies --> Adm.
Templ. --> Windows Components --> Serach) on the DC:
Prevent displaying advanced indexing options in the Control Panel:
Disabled Prevent indexing files in Offline Files cache: Disabled
Prevent indexing Microsoft Office Outlook: Disabled
Prevent indexing public folders: Disabled
Prevent indexing uncached Exchange folders: Disabled

No change in serach behavior.

Then I installed GDS, hmmm I works well - for the primary mailbox. It
doesn't index mails in other (additional added) mailboxes...

Now I try Lookeen, it works fine, even with add. mailboxes, but they
want money for that tool :-(

Do you think I made something wrong with WDS and/or GDS?

bye mike


Answer from microsoft.public.exchange:

I'm sorry, but I'm honestly not sure. I suggest you post in
microsoft.public.outlook to see if there's anyone there who can help you.
:-(
 
D

Diane Poremsky [MVP]

You will need to use a search outside of outlook. If google or WDS doesn't
work, then you need to buy something. But are you sure WDS and google can't
find them? I copied a subject from a secondary mailbox in my profile and
pasted it into Vista's start search - it was found. (When WDS is used from
outlook's instant search searches are limited to one shared folder.
Searching outside of outlook has no such limitation.)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Mike said:
;-) indeed... it's not because of me - we have to serve ~600 computers...
let me guess what you think now..... hmm... "...multiply it by the number
of
expected searches per week then by your hourly wages then by the amount of
computers then compare it to the cost of Looken...".

So if there is no other solution - I've to talk to our accounting...




Diane Poremsky said:
WDS can't search additional mailboxes in one search with the primary
mailbox. Calculate the time saved searching everything at once (compared
to
searching each folder one at a time) - multiply it by the number of
expected
searches per week then by your hourly wages then compare it to the cost
of
Looken. It might not be as expensive as it first looks. :)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Mike said:
Hi there,

to keep it short and simple, here my question from
microsoft.public.exchange:

Hi,
we have Exchange 2007 on Windows 2008 and Vista Clients with Office
2007.
All Users have 1 profile in OL with their own Mailbox as primary and
additionally a shared mailbox added. If they try to search (Instant
search
or
advanced search), they can only search in the primary mailbox and NOT
in
the
additional mailbox. Is there any way to search in both mailboxes at the
same
time any help is very welcome!

Here is what i tried till now:

I installed WDS 4.0 - nothing happens at all except the netry in
Contgrol
Panel --> Programs and Features --> Show installed Updates --> There I
can
see this: "Windows Search 4.0". Looks great I thought, but there was no
change made to search... The I read some information about GPOs and WDS
4.0,
so I configured this GPO Settings (Computer Conf. --> Policies --> Adm.
Templ. --> Windows Components --> Serach) on the DC:
Prevent displaying advanced indexing options in the Control Panel:
Disabled Prevent indexing files in Offline Files cache: Disabled
Prevent indexing Microsoft Office Outlook: Disabled
Prevent indexing public folders: Disabled
Prevent indexing uncached Exchange folders: Disabled

No change in serach behavior.

Then I installed GDS, hmmm I works well - for the primary mailbox. It
doesn't index mails in other (additional added) mailboxes...

Now I try Lookeen, it works fine, even with add. mailboxes, but they
want money for that tool :-(

Do you think I made something wrong with WDS and/or GDS?

bye mike


Answer from microsoft.public.exchange:

I'm sorry, but I'm honestly not sure. I suggest you post in
microsoft.public.outlook to see if there's anyone there who can help
you.
:-(
 
M

Mike

Soryr, but I can't agree that WDS used outside of Outlook finds items in all
subfolders in all additional mailboxes. My results are all limited to my
primary mailbox. Neither WDS nor GDS can do such a search over all mailboxes
at the same time. BTW: Lookeen does.

Nethertheless, many thanks for your answers!

Diane Poremsky said:
You will need to use a search outside of outlook. If google or WDS doesn't
work, then you need to buy something. But are you sure WDS and google can't
find them? I copied a subject from a secondary mailbox in my profile and
pasted it into Vista's start search - it was found. (When WDS is used from
outlook's instant search searches are limited to one shared folder.
Searching outside of outlook has no such limitation.)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Mike said:
;-) indeed... it's not because of me - we have to serve ~600 computers...
let me guess what you think now..... hmm... "...multiply it by the number
of
expected searches per week then by your hourly wages then by the amount of
computers then compare it to the cost of Looken...".

So if there is no other solution - I've to talk to our accounting...




Diane Poremsky said:
WDS can't search additional mailboxes in one search with the primary
mailbox. Calculate the time saved searching everything at once (compared
to
searching each folder one at a time) - multiply it by the number of
expected
searches per week then by your hourly wages then compare it to the cost
of
Looken. It might not be as expensive as it first looks. :)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Hi there,

to keep it short and simple, here my question from
microsoft.public.exchange:

Hi,
we have Exchange 2007 on Windows 2008 and Vista Clients with Office
2007.
All Users have 1 profile in OL with their own Mailbox as primary and
additionally a shared mailbox added. If they try to search (Instant
search
or
advanced search), they can only search in the primary mailbox and NOT
in
the
additional mailbox. Is there any way to search in both mailboxes at the
same
time any help is very welcome!

Here is what i tried till now:

I installed WDS 4.0 - nothing happens at all except the netry in
Contgrol
Panel --> Programs and Features --> Show installed Updates --> There I
can
see this: "Windows Search 4.0". Looks great I thought, but there was no
change made to search... The I read some information about GPOs and WDS
4.0,
so I configured this GPO Settings (Computer Conf. --> Policies --> Adm.
Templ. --> Windows Components --> Serach) on the DC:
Prevent displaying advanced indexing options in the Control Panel:
Disabled Prevent indexing files in Offline Files cache: Disabled
Prevent indexing Microsoft Office Outlook: Disabled
Prevent indexing public folders: Disabled
Prevent indexing uncached Exchange folders: Disabled

No change in serach behavior.

Then I installed GDS, hmmm I works well - for the primary mailbox. It
doesn't index mails in other (additional added) mailboxes...

Now I try Lookeen, it works fine, even with add. mailboxes, but they
want money for that tool :-(

Do you think I made something wrong with WDS and/or GDS?

bye mike


Answer from microsoft.public.exchange:

I'm sorry, but I'm honestly not sure. I suggest you post in
microsoft.public.outlook to see if there's anyone there who can help
you.
:-(
 
D

Diane Poremsky [MVP]

Are you using XP or Vista? Secondary mailboxes are searched by WDS when
you use the Start Search field on the start menu in Vista or open the search
dialog.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Mike said:
Soryr, but I can't agree that WDS used outside of Outlook finds items in
all
subfolders in all additional mailboxes. My results are all limited to my
primary mailbox. Neither WDS nor GDS can do such a search over all
mailboxes
at the same time. BTW: Lookeen does.

Nethertheless, many thanks for your answers!

Diane Poremsky said:
You will need to use a search outside of outlook. If google or WDS
doesn't
work, then you need to buy something. But are you sure WDS and google
can't
find them? I copied a subject from a secondary mailbox in my profile and
pasted it into Vista's start search - it was found. (When WDS is used
from
outlook's instant search searches are limited to one shared folder.
Searching outside of outlook has no such limitation.)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Mike said:
;-) indeed... it's not because of me - we have to serve ~600
computers...
let me guess what you think now..... hmm... "...multiply it by the
number
of
expected searches per week then by your hourly wages then by the amount
of
computers then compare it to the cost of Looken...".

So if there is no other solution - I've to talk to our accounting...




:

WDS can't search additional mailboxes in one search with the primary
mailbox. Calculate the time saved searching everything at once
(compared
to
searching each folder one at a time) - multiply it by the number of
expected
searches per week then by your hourly wages then compare it to the
cost
of
Looken. It might not be as expensive as it first looks. :)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Hi there,

to keep it short and simple, here my question from
microsoft.public.exchange:

Hi,
we have Exchange 2007 on Windows 2008 and Vista Clients with Office
2007.
All Users have 1 profile in OL with their own Mailbox as primary and
additionally a shared mailbox added. If they try to search (Instant
search
or
advanced search), they can only search in the primary mailbox and
NOT
in
the
additional mailbox. Is there any way to search in both mailboxes at
the
same
time any help is very welcome!

Here is what i tried till now:

I installed WDS 4.0 - nothing happens at all except the netry in
Contgrol
Panel --> Programs and Features --> Show installed Updates --> There
I
can
see this: "Windows Search 4.0". Looks great I thought, but there was
no
change made to search... The I read some information about GPOs and
WDS
4.0,
so I configured this GPO Settings (Computer Conf. --> Policies -->
Adm.
Templ. --> Windows Components --> Serach) on the DC:
Prevent displaying advanced indexing options in the Control Panel:
Disabled Prevent indexing files in Offline Files cache: Disabled
Prevent indexing Microsoft Office Outlook: Disabled
Prevent indexing public folders: Disabled
Prevent indexing uncached Exchange folders: Disabled

No change in serach behavior.

Then I installed GDS, hmmm I works well - for the primary mailbox.
It
doesn't index mails in other (additional added) mailboxes...

Now I try Lookeen, it works fine, even with add. mailboxes, but they
want money for that tool :-(

Do you think I made something wrong with WDS and/or GDS?

bye mike


Answer from microsoft.public.exchange:

I'm sorry, but I'm honestly not sure. I suggest you post in
microsoft.public.outlook to see if there's anyone there who can help
you.
:-(
 
M

Mike

Hi Diane,

I'm using Vista SP1 with WDS4.0. You're right, WDS searches through
secondary mailboxes - but they MUST be cached. In order to cache the mailbox,
you have to configure it as primary and let OL finish writting the cache file
(at least once).
As a result you have to open the secondary mailbox as primary to refresh the
cache (not tested but assumed)


Diane Poremsky said:
Are you using XP or Vista? Secondary mailboxes are searched by WDS when
you use the Start Search field on the start menu in Vista or open the search
dialog.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Mike said:
Soryr, but I can't agree that WDS used outside of Outlook finds items in
all
subfolders in all additional mailboxes. My results are all limited to my
primary mailbox. Neither WDS nor GDS can do such a search over all
mailboxes
at the same time. BTW: Lookeen does.

Nethertheless, many thanks for your answers!

Diane Poremsky said:
You will need to use a search outside of outlook. If google or WDS
doesn't
work, then you need to buy something. But are you sure WDS and google
can't
find them? I copied a subject from a secondary mailbox in my profile and
pasted it into Vista's start search - it was found. (When WDS is used
from
outlook's instant search searches are limited to one shared folder.
Searching outside of outlook has no such limitation.)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

;-) indeed... it's not because of me - we have to serve ~600
computers...
let me guess what you think now..... hmm... "...multiply it by the
number
of
expected searches per week then by your hourly wages then by the amount
of
computers then compare it to the cost of Looken...".

So if there is no other solution - I've to talk to our accounting...




:

WDS can't search additional mailboxes in one search with the primary
mailbox. Calculate the time saved searching everything at once
(compared
to
searching each folder one at a time) - multiply it by the number of
expected
searches per week then by your hourly wages then compare it to the
cost
of
Looken. It might not be as expensive as it first looks. :)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Hi there,

to keep it short and simple, here my question from
microsoft.public.exchange:

Hi,
we have Exchange 2007 on Windows 2008 and Vista Clients with Office
2007.
All Users have 1 profile in OL with their own Mailbox as primary and
additionally a shared mailbox added. If they try to search (Instant
search
or
advanced search), they can only search in the primary mailbox and
NOT
in
the
additional mailbox. Is there any way to search in both mailboxes at
the
same
time any help is very welcome!

Here is what i tried till now:

I installed WDS 4.0 - nothing happens at all except the netry in
Contgrol
Panel --> Programs and Features --> Show installed Updates --> There
I
can
see this: "Windows Search 4.0". Looks great I thought, but there was
no
change made to search... The I read some information about GPOs and
WDS
4.0,
so I configured this GPO Settings (Computer Conf. --> Policies -->
Adm.
Templ. --> Windows Components --> Serach) on the DC:
Prevent displaying advanced indexing options in the Control Panel:
Disabled Prevent indexing files in Offline Files cache: Disabled
Prevent indexing Microsoft Office Outlook: Disabled
Prevent indexing public folders: Disabled
Prevent indexing uncached Exchange folders: Disabled

No change in serach behavior.

Then I installed GDS, hmmm I works well - for the primary mailbox.
It
doesn't index mails in other (additional added) mailboxes...

Now I try Lookeen, it works fine, even with add. mailboxes, but they
want money for that tool :-(

Do you think I made something wrong with WDS and/or GDS?

bye mike


Answer from microsoft.public.exchange:

I'm sorry, but I'm honestly not sure. I suggest you post in
microsoft.public.outlook to see if there's anyone there who can help
you.
:-(
 
D

Diane Poremsky [MVP]

WDS finds mail that is in the secondary mailbox that arrived this morning.
I'm not caching anything for secondary mailboxes (or public folders). I
thought that at some point in the past, I had a profile configured for the
mailbox on this machine but I'm either misremembering which machine the
account was setup on or deleted the profile (and the OST) a long time ago.
If the only requirement is a profile and run once, then I likely had it on
this machine once and deleting the profile did not remove it from the
indexer - that would be a bug IMHO.


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Mike said:
Hi Diane,

I'm using Vista SP1 with WDS4.0. You're right, WDS searches through
secondary mailboxes - but they MUST be cached. In order to cache the
mailbox,
you have to configure it as primary and let OL finish writting the cache
file
(at least once).
As a result you have to open the secondary mailbox as primary to refresh
the
cache (not tested but assumed)


Diane Poremsky said:
Are you using XP or Vista? Secondary mailboxes are searched by WDS when
you use the Start Search field on the start menu in Vista or open the
search
dialog.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Mike said:
Soryr, but I can't agree that WDS used outside of Outlook finds items
in
all
subfolders in all additional mailboxes. My results are all limited to
my
primary mailbox. Neither WDS nor GDS can do such a search over all
mailboxes
at the same time. BTW: Lookeen does.

Nethertheless, many thanks for your answers!

:

You will need to use a search outside of outlook. If google or WDS
doesn't
work, then you need to buy something. But are you sure WDS and google
can't
find them? I copied a subject from a secondary mailbox in my profile
and
pasted it into Vista's start search - it was found. (When WDS is used
from
outlook's instant search searches are limited to one shared folder.
Searching outside of outlook has no such limitation.)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

;-) indeed... it's not because of me - we have to serve ~600
computers...
let me guess what you think now..... hmm... "...multiply it by the
number
of
expected searches per week then by your hourly wages then by the
amount
of
computers then compare it to the cost of Looken...".

So if there is no other solution - I've to talk to our accounting...




:

WDS can't search additional mailboxes in one search with the
primary
mailbox. Calculate the time saved searching everything at once
(compared
to
searching each folder one at a time) - multiply it by the number of
expected
searches per week then by your hourly wages then compare it to the
cost
of
Looken. It might not be as expensive as it first looks. :)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Hi there,

to keep it short and simple, here my question from
microsoft.public.exchange:

Hi,
we have Exchange 2007 on Windows 2008 and Vista Clients with
Office
2007.
All Users have 1 profile in OL with their own Mailbox as primary
and
additionally a shared mailbox added. If they try to search
(Instant
search
or
advanced search), they can only search in the primary mailbox and
NOT
in
the
additional mailbox. Is there any way to search in both mailboxes
at
the
same
time any help is very welcome!

Here is what i tried till now:

I installed WDS 4.0 - nothing happens at all except the netry in
Contgrol
Panel --> Programs and Features --> Show installed Updates -->
There
I
can
see this: "Windows Search 4.0". Looks great I thought, but there
was
no
change made to search... The I read some information about GPOs
and
WDS
4.0,
so I configured this GPO Settings (Computer Conf. -->
Policies -->
Adm.
Templ. --> Windows Components --> Serach) on the DC:
Prevent displaying advanced indexing options in the Control
Panel:
Disabled Prevent indexing files in Offline Files cache: Disabled
Prevent indexing Microsoft Office Outlook: Disabled
Prevent indexing public folders: Disabled
Prevent indexing uncached Exchange folders: Disabled

No change in serach behavior.

Then I installed GDS, hmmm I works well - for the primary
mailbox.
It
doesn't index mails in other (additional added) mailboxes...

Now I try Lookeen, it works fine, even with add. mailboxes, but
they
want money for that tool :-(

Do you think I made something wrong with WDS and/or GDS?

bye mike


Answer from microsoft.public.exchange:

I'm sorry, but I'm honestly not sure. I suggest you post in
microsoft.public.outlook to see if there's anyone there who can
help
you.
:-(
 
M

Mike

If so, I realy don't know what I'm doing wrong... I go to a fresh installed
Vista with OFF2007. Make a new Profile with my prim. mailbox and add some
other mailboxes in addition. I start OL and wait till the OL has finished
creating the cache of my prim. mailbox. Making a search displays only results
from the prim. mailbox. If I cache all mailboxes (start OL with all mailboxes
as primary) WDS displays results from all mailboxes. The cache of add.
mailboxes must be refreshed manually.
If I do not cache anything - WDS searches prim. mailbox only. Maybe I have
an update that WDS doesn't like... I am at a loss... :-(




Diane Poremsky said:
WDS finds mail that is in the secondary mailbox that arrived this morning.
I'm not caching anything for secondary mailboxes (or public folders). I
thought that at some point in the past, I had a profile configured for the
mailbox on this machine but I'm either misremembering which machine the
account was setup on or deleted the profile (and the OST) a long time ago.
If the only requirement is a profile and run once, then I likely had it on
this machine once and deleting the profile did not remove it from the
indexer - that would be a bug IMHO.


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Mike said:
Hi Diane,

I'm using Vista SP1 with WDS4.0. You're right, WDS searches through
secondary mailboxes - but they MUST be cached. In order to cache the
mailbox,
you have to configure it as primary and let OL finish writting the cache
file
(at least once).
As a result you have to open the secondary mailbox as primary to refresh
the
cache (not tested but assumed)


Diane Poremsky said:
Are you using XP or Vista? Secondary mailboxes are searched by WDS when
you use the Start Search field on the start menu in Vista or open the
search
dialog.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Soryr, but I can't agree that WDS used outside of Outlook finds items
in
all
subfolders in all additional mailboxes. My results are all limited to
my
primary mailbox. Neither WDS nor GDS can do such a search over all
mailboxes
at the same time. BTW: Lookeen does.

Nethertheless, many thanks for your answers!

:

You will need to use a search outside of outlook. If google or WDS
doesn't
work, then you need to buy something. But are you sure WDS and google
can't
find them? I copied a subject from a secondary mailbox in my profile
and
pasted it into Vista's start search - it was found. (When WDS is used
from
outlook's instant search searches are limited to one shared folder.
Searching outside of outlook has no such limitation.)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

;-) indeed... it's not because of me - we have to serve ~600
computers...
let me guess what you think now..... hmm... "...multiply it by the
number
of
expected searches per week then by your hourly wages then by the
amount
of
computers then compare it to the cost of Looken...".

So if there is no other solution - I've to talk to our accounting...




:

WDS can't search additional mailboxes in one search with the
primary
mailbox. Calculate the time saved searching everything at once
(compared
to
searching each folder one at a time) - multiply it by the number of
expected
searches per week then by your hourly wages then compare it to the
cost
of
Looken. It might not be as expensive as it first looks. :)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Hi there,

to keep it short and simple, here my question from
microsoft.public.exchange:

Hi,
we have Exchange 2007 on Windows 2008 and Vista Clients with
Office
2007.
All Users have 1 profile in OL with their own Mailbox as primary
and
additionally a shared mailbox added. If they try to search
(Instant
search
or
advanced search), they can only search in the primary mailbox and
NOT
in
the
additional mailbox. Is there any way to search in both mailboxes
at
the
same
time any help is very welcome!

Here is what i tried till now:

I installed WDS 4.0 - nothing happens at all except the netry in
Contgrol
Panel --> Programs and Features --> Show installed Updates -->
There
I
can
see this: "Windows Search 4.0". Looks great I thought, but there
was
no
change made to search... The I read some information about GPOs
and
WDS
4.0,
so I configured this GPO Settings (Computer Conf. -->
Policies -->
Adm.
Templ. --> Windows Components --> Serach) on the DC:
Prevent displaying advanced indexing options in the Control
Panel:
Disabled Prevent indexing files in Offline Files cache: Disabled
Prevent indexing Microsoft Office Outlook: Disabled
Prevent indexing public folders: Disabled
Prevent indexing uncached Exchange folders: Disabled

No change in serach behavior.

Then I installed GDS, hmmm I works well - for the primary
mailbox.
It
doesn't index mails in other (additional added) mailboxes...

Now I try Lookeen, it works fine, even with add. mailboxes, but
they
want money for that tool :-(

Do you think I made something wrong with WDS and/or GDS?

bye mike


Answer from microsoft.public.exchange:

I'm sorry, but I'm honestly not sure. I suggest you post in
microsoft.public.outlook to see if there's anyone there who can
help
you.
:-(
 
D

Diane Poremsky [MVP]

You do have WDS v4, correct? I'll try and repro it on a new machine.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Mike said:
If so, I realy don't know what I'm doing wrong... I go to a fresh
installed
Vista with OFF2007. Make a new Profile with my prim. mailbox and add some
other mailboxes in addition. I start OL and wait till the OL has finished
creating the cache of my prim. mailbox. Making a search displays only
results
from the prim. mailbox. If I cache all mailboxes (start OL with all
mailboxes
as primary) WDS displays results from all mailboxes. The cache of add.
mailboxes must be refreshed manually.
If I do not cache anything - WDS searches prim. mailbox only. Maybe I have
an update that WDS doesn't like... I am at a loss... :-(




Diane Poremsky said:
WDS finds mail that is in the secondary mailbox that arrived this
morning.
I'm not caching anything for secondary mailboxes (or public folders). I
thought that at some point in the past, I had a profile configured for
the
mailbox on this machine but I'm either misremembering which machine the
account was setup on or deleted the profile (and the OST) a long time
ago.
If the only requirement is a profile and run once, then I likely had it
on
this machine once and deleting the profile did not remove it from the
indexer - that would be a bug IMHO.


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Mike said:
Hi Diane,

I'm using Vista SP1 with WDS4.0. You're right, WDS searches through
secondary mailboxes - but they MUST be cached. In order to cache the
mailbox,
you have to configure it as primary and let OL finish writting the
cache
file
(at least once).
As a result you have to open the secondary mailbox as primary to
refresh
the
cache (not tested but assumed)


:

Are you using XP or Vista? Secondary mailboxes are searched by WDS
when
you use the Start Search field on the start menu in Vista or open the
search
dialog.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Soryr, but I can't agree that WDS used outside of Outlook finds
items
in
all
subfolders in all additional mailboxes. My results are all limited
to
my
primary mailbox. Neither WDS nor GDS can do such a search over all
mailboxes
at the same time. BTW: Lookeen does.

Nethertheless, many thanks for your answers!

:

You will need to use a search outside of outlook. If google or WDS
doesn't
work, then you need to buy something. But are you sure WDS and
google
can't
find them? I copied a subject from a secondary mailbox in my
profile
and
pasted it into Vista's start search - it was found. (When WDS is
used
from
outlook's instant search searches are limited to one shared folder.
Searching outside of outlook has no such limitation.)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

;-) indeed... it's not because of me - we have to serve ~600
computers...
let me guess what you think now..... hmm... "...multiply it by
the
number
of
expected searches per week then by your hourly wages then by the
amount
of
computers then compare it to the cost of Looken...".

So if there is no other solution - I've to talk to our
accounting...




:

WDS can't search additional mailboxes in one search with the
primary
mailbox. Calculate the time saved searching everything at once
(compared
to
searching each folder one at a time) - multiply it by the number
of
expected
searches per week then by your hourly wages then compare it to
the
cost
of
Looken. It might not be as expensive as it first looks. :)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Hi there,

to keep it short and simple, here my question from
microsoft.public.exchange:

Hi,
we have Exchange 2007 on Windows 2008 and Vista Clients with
Office
2007.
All Users have 1 profile in OL with their own Mailbox as
primary
and
additionally a shared mailbox added. If they try to search
(Instant
search
or
advanced search), they can only search in the primary mailbox
and
NOT
in
the
additional mailbox. Is there any way to search in both
mailboxes
at
the
same
time any help is very welcome!

Here is what i tried till now:

I installed WDS 4.0 - nothing happens at all except the netry
in
Contgrol
Panel --> Programs and Features --> Show installed Updates -->
There
I
can
see this: "Windows Search 4.0". Looks great I thought, but
there
was
no
change made to search... The I read some information about
GPOs
and
WDS
4.0,
so I configured this GPO Settings (Computer Conf. -->
Policies -->
Adm.
Templ. --> Windows Components --> Serach) on the DC:
Prevent displaying advanced indexing options in the Control
Panel:
Disabled Prevent indexing files in Offline Files cache:
Disabled
Prevent indexing Microsoft Office Outlook: Disabled
Prevent indexing public folders: Disabled
Prevent indexing uncached Exchange folders: Disabled

No change in serach behavior.

Then I installed GDS, hmmm I works well - for the primary
mailbox.
It
doesn't index mails in other (additional added) mailboxes...

Now I try Lookeen, it works fine, even with add. mailboxes,
but
they
want money for that tool :-(

Do you think I made something wrong with WDS and/or GDS?

bye mike


Answer from microsoft.public.exchange:

I'm sorry, but I'm honestly not sure. I suggest you post in
microsoft.public.outlook to see if there's anyone there who
can
help
you.
:-(
 
M

Mike

Hi Diane, yes it's v4.

Diane Poremsky said:
You do have WDS v4, correct? I'll try and repro it on a new machine.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Mike said:
If so, I realy don't know what I'm doing wrong... I go to a fresh
installed
Vista with OFF2007. Make a new Profile with my prim. mailbox and add some
other mailboxes in addition. I start OL and wait till the OL has finished
creating the cache of my prim. mailbox. Making a search displays only
results
from the prim. mailbox. If I cache all mailboxes (start OL with all
mailboxes
as primary) WDS displays results from all mailboxes. The cache of add.
mailboxes must be refreshed manually.
If I do not cache anything - WDS searches prim. mailbox only. Maybe I have
an update that WDS doesn't like... I am at a loss... :-(




Diane Poremsky said:
WDS finds mail that is in the secondary mailbox that arrived this
morning.
I'm not caching anything for secondary mailboxes (or public folders). I
thought that at some point in the past, I had a profile configured for
the
mailbox on this machine but I'm either misremembering which machine the
account was setup on or deleted the profile (and the OST) a long time
ago.
If the only requirement is a profile and run once, then I likely had it
on
this machine once and deleting the profile did not remove it from the
indexer - that would be a bug IMHO.


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Hi Diane,

I'm using Vista SP1 with WDS4.0. You're right, WDS searches through
secondary mailboxes - but they MUST be cached. In order to cache the
mailbox,
you have to configure it as primary and let OL finish writting the
cache
file
(at least once).
As a result you have to open the secondary mailbox as primary to
refresh
the
cache (not tested but assumed)


:

Are you using XP or Vista? Secondary mailboxes are searched by WDS
when
you use the Start Search field on the start menu in Vista or open the
search
dialog.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Soryr, but I can't agree that WDS used outside of Outlook finds
items
in
all
subfolders in all additional mailboxes. My results are all limited
to
my
primary mailbox. Neither WDS nor GDS can do such a search over all
mailboxes
at the same time. BTW: Lookeen does.

Nethertheless, many thanks for your answers!

:

You will need to use a search outside of outlook. If google or WDS
doesn't
work, then you need to buy something. But are you sure WDS and
google
can't
find them? I copied a subject from a secondary mailbox in my
profile
and
pasted it into Vista's start search - it was found. (When WDS is
used
from
outlook's instant search searches are limited to one shared folder.
Searching outside of outlook has no such limitation.)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

;-) indeed... it's not because of me - we have to serve ~600
computers...
let me guess what you think now..... hmm... "...multiply it by
the
number
of
expected searches per week then by your hourly wages then by the
amount
of
computers then compare it to the cost of Looken...".

So if there is no other solution - I've to talk to our
accounting...




:

WDS can't search additional mailboxes in one search with the
primary
mailbox. Calculate the time saved searching everything at once
(compared
to
searching each folder one at a time) - multiply it by the number
of
expected
searches per week then by your hourly wages then compare it to
the
cost
of
Looken. It might not be as expensive as it first looks. :)

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Hi there,

to keep it short and simple, here my question from
microsoft.public.exchange:

Hi,
we have Exchange 2007 on Windows 2008 and Vista Clients with
Office
2007.
All Users have 1 profile in OL with their own Mailbox as
primary
and
additionally a shared mailbox added. If they try to search
(Instant
search
or
advanced search), they can only search in the primary mailbox
and
NOT
in
the
additional mailbox. Is there any way to search in both
mailboxes
at
the
same
time any help is very welcome!

Here is what i tried till now:

I installed WDS 4.0 - nothing happens at all except the netry
in
Contgrol
Panel --> Programs and Features --> Show installed Updates -->
There
I
can
see this: "Windows Search 4.0". Looks great I thought, but
there
was
no
change made to search... The I read some information about
GPOs
and
WDS
4.0,
so I configured this GPO Settings (Computer Conf. -->
Policies -->
Adm.
Templ. --> Windows Components --> Serach) on the DC:
Prevent displaying advanced indexing options in the Control
Panel:
Disabled Prevent indexing files in Offline Files cache:
Disabled
Prevent indexing Microsoft Office Outlook: Disabled
Prevent indexing public folders: Disabled
Prevent indexing uncached Exchange folders: Disabled

No change in serach behavior.

Then I installed GDS, hmmm I works well - for the primary
mailbox.
It
doesn't index mails in other (additional added) mailboxes...

Now I try Lookeen, it works fine, even with add. mailboxes,
but
they
want money for that tool :-(

Do you think I made something wrong with WDS and/or GDS?

bye mike


Answer from microsoft.public.exchange:

I'm sorry, but I'm honestly not sure. I suggest you post in
microsoft.public.outlook to see if there's anyone there who
can
help
you.
:-(
 

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