Deleting Meeting Organizer from Meeting request

[Agent.Andras]

Dear Group,

I am looking for a solution to programatically remove the meeting
organizer from a meeting request.

Multiple people are using a macro that sends out hundreds of meeting
invitations to other people. Those invitations are not relevant to the
organizer.

I am looking for a solution to modify the code so the meeting
organizer doesn't have that meeting on his/her own calendar.

Regards
András

 

[Bob I]

In the scheduling window r-click next to the "organizer" and select
"Don't send meeting to this attendee".

 

[andras.somkuti]

Thanks Bob!

Do you know how I could toggle this programatically? Is there a
property for that?

The Recipients object doesn't seem to contain the meeting organizer as
an item. And I neither find a property that allows me to toggle this
option.

(Btw it is also possible to delete the meeting organizer from the
list, but again, I can only do it manually (and since I wish to send
out hundreds of mails I am looking for an automated solution))

Thanks
András

 

[Nikki Peterson [MVP-Outlook]]

Maybe a different think on this could help.

- Why do you want to remove the organizer?
- Do you use Exchange server?
- If so, perhaps you could make an entity (mailbox) to be
the "organizer", then set up the mailbox to clean up the
activity using the "Mailbox Manager"?

Nikki Peterson

Thanks Bob!

Do you know how I could toggle this programatically? Is there a
property for that?

The Recipients object doesn't seem to contain the meeting organizer as
an item. And I neither find a property that allows me to toggle this
option.

(Btw it is also possible to delete the meeting organizer from the
list, but again, I can only do it manually (and since I wish to send
out hundreds of mails I am looking for an automated solution))

Thanks
András

 

[andras.somkuti]

The macro is used to send out the schedule for the team (daily tasks
that need to be performed) as AppointmentItems.
Example:
4 employees: Andy, Brenda, Chris and Diana
3 tasks that have to be performed throughout the day like:
1 - "Ensure windows are clean", 2 - "Jump around and look happy" and 3
- "Make weird noises"

Now the macro first assignes the people to the tasks like:
AM 1 -> Andy AM 2 -> Chris AM 3 -> Brenda
PM 1 -> Chris PM 2 -> Diana PM 3 -> Andy
Then Andy who is assigned to take care of the schedule sends out the
meeting invitations (by clicking on the appropiate button):
1. The macro saves appointments in the group calendar with title:
Ensure windows are clean AM (Andy) ; Jump around and look happy AM
(Chris) , etc as full day meetings (mgmt requirement to have them
like this so they are at the top of the calendar)
2. The macro sends out personal meeting invites on behalf of Andy. In
the following form:
Title: Make weird noises AM TO: Brenda Start: 8:30 AM End: 1:00
PM
Title: Make weird noises PM TO: Andy Start: 1:00 PM End: 5:30
PM
ETC

As a result today Andy's calendar is busy every day as it has all the
meeting invitations in it (except the ones saved in the group
calendar), but we only want Andy's calendar to show those timeframes
as busy where he is actually assigned.

If it is possible to send out meeting invitations without an organizer
(deleting it manually) then I believe it should be also possible
automatically, I just don't know how.

I greatly appreciate any help with this matter. If there is really
nothing else left I can set up a group calendar only for this purpose.

 

[Nikki Peterson [MVP-Outlook]]

Have you asked this in the Outlook Developers arena? I think you
will get a much better response from the folks that work with this
regularly.

Below are some GREAT resources for you:

microsoft.public.outlook.program_forms

Yahoo! Groups:
http://groups.yahoo.com - Outlook-Dev
http://tech.groups.yahoo.com/group/outlook-dev/

Slipstick:
http://www.slipstick.com

Sue Mosher's Outlook Developer:
www.outlookcode.com/

Nikki Peterson

The macro is used to send out the schedule for the team (daily tasks
that need to be performed) as AppointmentItems.
Example:
4 employees: Andy, Brenda, Chris and Diana
3 tasks that have to be performed throughout the day like:
1 - "Ensure windows are clean", 2 - "Jump around and look happy" and 3
- "Make weird noises"

Now the macro first assignes the people to the tasks like:
AM 1 -> Andy AM 2 -> Chris AM 3 -> Brenda
PM 1 -> Chris PM 2 -> Diana PM 3 -> Andy
Then Andy who is assigned to take care of the schedule sends out the
meeting invitations (by clicking on the appropiate button):
1. The macro saves appointments in the group calendar with title:
Ensure windows are clean AM (Andy) ; Jump around and look happy AM
(Chris) , etc as full day meetings (mgmt requirement to have them
like this so they are at the top of the calendar)
2. The macro sends out personal meeting invites on behalf of Andy. In
the following form:
Title: Make weird noises AM TO: Brenda Start: 8:30 AM End: 1:00
PM
Title: Make weird noises PM TO: Andy Start: 1:00 PM End: 5:30
PM
ETC

As a result today Andy's calendar is busy every day as it has all the
meeting invitations in it (except the ones saved in the group
calendar), but we only want Andy's calendar to show those timeframes
as busy where he is actually assigned.

If it is possible to send out meeting invitations without an organizer
(deleting it manually) then I believe it should be also possible
automatically, I just don't know how.

I greatly appreciate any help with this matter. If there is really
nothing else left I can set up a group calendar only for this purpose.

 

[Bob I]

Sorry, I haven't made a macro to do what you are attempting.

 

[andras.somkuti]

Thank you everybody!