Custom View for Outlook Calendar - Date/Time of next appointment

[Walter Mitchell Pelowski]

I've setup a custom table view for my calendar but I'm frustrated because I
don't see a field where Outlook calculates the next day/time of the next
appointment for a reoccurring appointment. I want to see a list and sort by
the day and time of the appointments for the next two days. The "Start" time
shows when the reoccurring appointment first started.

The following video shows what I'm attempting to accomplish.
http://screencast.com/t/oFvoYKVnxmx

 

[Judy Gleeson \(MVP Outlook\)]

The only way to see multiple instances of a recurring appointment is in a
Calendar view, not a list view.

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.
"Walter Mitchell Pelowski"

 

[Diane Poremsky [MVP]]

You either need to use the day/week/month view or export the calendar to
excel. The list view does not list all appointments in the range.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



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"Walter Mitchell Pelowski"

 

[Jloomis]

Hey, I have a similar problem...

Here's my issue: I am an attorney that needs a good tickler (reminder) system to alert me to one-time deadlines and recurring deadlines. I want to see these deadlines in both a calendar view and a list view that I can sort by next occurrence/appointment.

Here's what I have found:

While I can create a "Deadline" task list that will sort by "Due Date" providing me with the list described above that sorts all my one-time items and recurring items by the next occurrence, it cannot be viewed as a calendar - so no good.

Creating a "Deadline" calendar allows me to view the items/appointments in a calendar view, and I can view these items/appointments in a list view, but I cannot sort the list as I want. In the calendar list view, I can retrieve all calendar appointments that have not expired (including the recurring items) by filtering the "Start Date" for all dates after the current date. However, if I try to sort the list by the "Start Date" field, I cannot sort the recurring items by the next appointment "Start Date," instead the "Start Date" field for recurring items is populated with the creation date (a date that obviously is not be used for the filter described above). So...I thought I'd be tricky and use the "Field Chooser" to pull in some of the task list fields into the calendar list view - specifically "Due Date" so that I could sort the calendar items the same way that I can do with task list items. But even if I add the "Due Date" field, those "Due Dates" are not updated as they are updated for the task list items because the "Recurrence" field for task list items that is used to update the due dates for those task items is not the same as the "Recurrence" field for the calendar items. And even if I use the field chooser to pull in the task list "Recurrence" field, I can't find a way to update the related task list Recurrence fields....

Logically, it seems that an add-in could be created to make the Outlook tickler system I envision by doing any one of the following (1) showing the next occurrence date rather than the creation date in the calendar "Start Date" field - which is clearly picked up by filtering, (2) allowing the user to alter the task list "Recurrence" field data for calendar items so that the "Due Date" field can update to the next occurrence/appointment, or (3) allowing a calendar view for task lists.

Any suggestions?

-JLoomis