Russ Valentine said:Stop. "Contact Lists" in the Outlook Address Book view are virtual lists
only. They do not exist and they contain no data. They are simply views of
the electronic addresses in your Contacts Folders. If you have multiple
lists in your address book view, it simply reflects the fact that the
Outlook address book view is a dysfunctional utility that has never worked
correctly and that Microsoft can't fix. Outdated references to Contact
folders are retained even when those folders no longer exist. It does not
mean you have anything to consolidate.
Do some more research. Examine your folder hierarchy in Outlook using Folder
List view (ignore the address book view and never try to manipulate data in
that view). Do you really have more than one Contacts Folder? If not, then
you have nothing to consolidate. You simply need to remove the outdated
references from your address book view. Simple to do. Can't tell you how,
since you decided not to post your Outlook version.
Milly Staples said:No, none of the people who post here do this as a profession. We are all
volunteers who value our time and wish that people who post here realize
that we are not looking over your shoulder when you post a problem. We are
neither mindreaders or owners of a crystal ball. Using unclear terms does
nothing to help us help you.
Each of us (MVPs) have a limited amount of time to post here as we have real
lives away from computers (most of us). Asking people to post clear
descriptions of issues using Outlook terms is not asking too much.
Eventually, we just skip posts that make no sense. Then no one wins.
By the way, what have you brought to this discussion?
--
Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375
After furious head scratching, Janie asked:
| Russ Valentine,
| Since you do this as a profession I'm sure you get tired of hearing
| from those of us who are not intellectual giants when it comes to
| Outlook. That does not mean that you need to be rude. How about
| suggesting an Outlook book or reference manual that I might
| understand because I have only a smattering idea of what you are
| talking about.
|
|| Stop. "Contact Lists" in the Outlook Address Book view are virtual
|| lists only. They do not exist and they contain no data. They are
|| simply views of the electronic addresses in your Contacts Folders.
|| If you have multiple lists in your address book view, it simply
|| reflects the fact that the Outlook address book view is a
|| dysfunctional utility that has never worked correctly and that
|| Microsoft can't fix. Outdated references to Contact folders are
|| retained even when those folders no longer exist. It does not mean
|| you have anything to consolidate.
|| Do some more research. Examine your folder hierarchy in Outlook
|| using Folder List view (ignore the address book view and never try
|| to manipulate data in that view). Do you really have more than one
|| Contacts Folder? If not, then you have nothing to consolidate. You
|| simply need to remove the outdated references from your address book
|| view. Simple to do. Can't tell you how, since you decided not to
|| post your Outlook version. --
|| Russ Valentine
|| [MVP-Outlook]
|| ||| In my Outlook Address book I have 4 different contact lists. I
||| would like to
||| merge (or move) them into one book. I have read most questions and
||| answers in
||| this category but can't seem to follow the directions. When it
||| says to copy
||| and paste it doesn't make sense to me. If I copy a name and then
||| open one of
||| the other lists nothing will paste. Can someone help me?
||| --
||| Janie
|||
|||
||| "Mark R Penn" wrote:
|||
|||| Do you want to copy the whole contact, or just addresses from it?
||||
|||| To copy the whole contact, drag it from the original list to the
|||| new one, hold down Ctrl, and then release. If you don't hold down
|||| Ctrl you'll move it
|||| rather than copying it.
||||
|||| To copy just an address or other info, highlight it, press Ctrl+C
|||| (to copy),
|||| place the curser where you want it in the new contact, then press
|||| Ctrl+V (to
|||| paste).
||||
|||| HTH
||||
|||| Mark
||||
|||| ||||| How can I copy addresses from one contact list to another contact
||||| without
||||| retyping all the information? Both would be in the same version
||||| of Outlook
||||| 2003, Windows XP, with all available updates.
Milly Staples said:You can easily combine the two contact folders into one but you do not use
the Heading Contacts to do so.
Open each contact folder and decide which one you want for your default.
Then close it. Open the folder you want to combine with your default
folder. Highlight a single contact, then press Control +A to select all of
the contacts. Then right click and drag the contact to the default Contacts
folder. When you release the mouse, you will have a choice of Move or Copy.
If you are unsure of how this works, then choose Copy so that the data
remains in your non-default Contacts folder.
Once you have verified that this worked, you can right click on the
non-default Contacts folder and select Delete.
--
Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375
After furious head scratching, Janie asked:
| What I brought to the discussion is a question. I'm sure that I don't
| use the correct words but I am frustrated with Outlood and it seems
| like it should be an easy problem but I don't know what to do about
| IT (whatever it is).
| Let me see if I can explain. In the Outlook Folder section there is
| the word CONTACt below that are two sub-folders. Is it possible to
| move those two sub-folders into the contact folder? If it is
| possible, how is that done?
|
|| No, none of the people who post here do this as a profession. We
|| are all volunteers who value our time and wish that people who post
|| here realize that we are not looking over your shoulder when you
|| post a problem. We are neither mindreaders or owners of a crystal
|| ball. Using unclear terms does nothing to help us help you.
||
|| Each of us (MVPs) have a limited amount of time to post here as we
|| have real lives away from computers (most of us). Asking people to
|| post clear descriptions of issues using Outlook terms is not asking
|| too much.
||
|| Eventually, we just skip posts that make no sense. Then no one wins.
||
|| By the way, what have you brought to this discussion?
||
|| --
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact.
|| ALWAYS post your Outlook version.
|| How to ask a question: http://support.microsoft.com/KB/555375
||
||
|| After furious head scratching, Janie asked:
||
||| Russ Valentine,
||| Since you do this as a profession I'm sure you get tired of hearing
||| from those of us who are not intellectual giants when it comes to
||| Outlook. That does not mean that you need to be rude. How about
||| suggesting an Outlook book or reference manual that I might
||| understand because I have only a smattering idea of what you are
||| talking about.
|||
|||| Stop. "Contact Lists" in the Outlook Address Book view are virtual
|||| lists only. They do not exist and they contain no data. They are
|||| simply views of the electronic addresses in your Contacts Folders.
|||| If you have multiple lists in your address book view, it simply
|||| reflects the fact that the Outlook address book view is a
|||| dysfunctional utility that has never worked correctly and that
|||| Microsoft can't fix. Outdated references to Contact folders are
|||| retained even when those folders no longer exist. It does not mean
|||| you have anything to consolidate.
|||| Do some more research. Examine your folder hierarchy in Outlook
|||| using Folder List view (ignore the address book view and never try
|||| to manipulate data in that view). Do you really have more than one
|||| Contacts Folder? If not, then you have nothing to consolidate. You
|||| simply need to remove the outdated references from your address
|||| book view. Simple to do. Can't tell you how, since you decided not
|||| to post your Outlook version. --
|||| Russ Valentine
|||| [MVP-Outlook]
|||| ||||| In my Outlook Address book I have 4 different contact lists. I
||||| would like to
||||| merge (or move) them into one book. I have read most questions and
||||| answers in
||||| this category but can't seem to follow the directions. When it
||||| says to copy
||||| and paste it doesn't make sense to me. If I copy a name and then
||||| open one of
||||| the other lists nothing will paste. Can someone help me?
||||| --
||||| Janie
|||||
|||||
||||| "Mark R Penn" wrote:
|||||
|||||| Do you want to copy the whole contact, or just addresses from it?
||||||
|||||| To copy the whole contact, drag it from the original list to the
|||||| new one, hold down Ctrl, and then release. If you don't hold down
|||||| Ctrl you'll move it
|||||| rather than copying it.
||||||
|||||| To copy just an address or other info, highlight it, press Ctrl+C
|||||| (to copy),
|||||| place the curser where you want it in the new contact, then press
|||||| Ctrl+V (to
|||||| paste).
||||||
|||||| HTH
||||||
|||||| Mark
||||||
|||||| ||||||| How can I copy addresses from one contact list to another
||||||| contact without
||||||| retyping all the information? Both would be in the same version
||||||| of Outlook
||||||| 2003, Windows XP, with all available updates.
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