Attn Sprinks -need help on second half -Batch part

[Guest]

Told coworker I would attemp to help her get this figured out. Please help

See Below, I did all as FOLLOWS however get stuck on the advice AFter I
created the Batch and Batch Ingredients Table. Should the Quantity to be
produce be in the BAtch table. Not sure how to DO the REst that is after
that - how to execute an insert query to insert the records into
Batchingredients with the BatchID.......

Please help - Thanks so much,
Barb



Hi, Babs.

First, I am going to assume that this is an application you intend to do
completely in Access once you have your basic percentage formulas entered,
i.e., there will be no ongoing requirement to import data from Excel.

If this is the case, I think you will require several tables for this job.
All of them are simple in themselves; splitting them into multiple tables
will make using it so much easier than in Excel alone because you will be
harnessing the power of a relational database.

You didn’t mention it in this post, but I’m inferring from your initial post
that you intend also to keep a record of each batch that would include the
quantity of final product produced, the final product batch number, perhaps
the date and/or operator, and the batch number of each raw material used. Is
this correct?

If this is so, you have the following relationships to account for in your
application:

Batch (one) to Batch Ingredients (many)
Product (many) to Ingredients (many)

The latter means a product may have many ingredients, and an ingredient may
be used in many products. The best way to represent this relationship is
with two one-to-many relationships. Based on what you’ve told me, I suggest
the following tables to capture the basic formulas:

Products
----------
ProductID AutoNumber or Integer (Primary Key)
Product Text
Density Single or Double Floating Point
DefaultBatchSize Number
Unit Text or Numeric Foreign Key to a Units table
…any other product-specific information

Ingredients
-------------
IngredientID AutoNumber or Integer (PK)
Ingredient Text
Density Single or Double Floating Point
…any other raw material-specific information

ProductIngredients
---------------------
ProductIngredientID AutoNumber (PK)
ProductID Integer (Foreign Key to Products)
IngredientID Integer (Foreign Key to Ingredients)
Fraction Single or Double Floating Point

The first two tables store the basic information about all of your Products
and raw materials, respectively. The last stores your basic formula to
produce 1 unit of product, and represents the 1-to-many relationships to each
of them.

To enter the formulae, I would create a main form based on the Products
table, and a subform based on ProductIngredients, representing foreign keys
with combo boxes to facilitate the data entry. A control in the subform’s
footer would be handy to ensure that the total of the fraction field = 1.0
(=Sum([Fraction]).

Once the basic products, raw materials, and product ingredients have been
entered, it will be easy to calculate the required amounts for any size
batch: [Fraction]*[BatchSize]

To capture the information, I suggest two additional tables:

Batch
--------
BatchID AutoNumber or Integer or Text (PK)
ProductID Integer
BatchDate Date/Time
…any other Batch-specific information

BatchIngredients
-------------------
BatchIngID AutoNumber (PK)
BatchID Foreign Key to Batch (Match Type with BatchID)
RawMaterialID Integer (Foreign Key to RawMaterials)
BatchNumber Integer or Text

The way I see this working is you enter a new batch number, select the
Product ID from a combo box, and enter the Qty to be produced. At some
event, either by pressing a button or from the combo box’ AfterUpdate event,
you will need to execute an insert query to insert records into
BatchIngredients with the BatchID entered and the RawMaterialID from the
ProductIngredients table for each ingredient in this product. Probably the
easiest way to do this is to create the multi-table query in Design mode and
then call it using the OpenQuery method.

On a form based on Batch with a subform based on BatchIngredients, the
operator can enter the BatchNumber(s) for each ingredient.

A lot of work to be sure, to set it up. But simple when you’re done.

HTH
Sprinks

 

[Guest]

Hi, Babs.

Yes. Quantity is a property of the batch because it is associated with the
product. You’ll calculate the quantities of the batch ingredients from it
and the related fractions stored in ProductIngredients.

As far as inserting records, assign code to a command button on your main
Batches form to execute an Insert query. Not being a skilled SQL jockey, I
prefer to create queries in Design View. Once saved, you can execute them
with the OpenQuery method, which the Command Button wizard will do for you.
Alternatively, you can switch to SQL view from query design view, and cut and
paste the query’s SQL into your command button procedure, and use the RunSQL
method of the DoCmd object.

Before we get to that, though, it occurred to me that you need the fraction
field from ProductIngredients to calculate the ingredient quantities, and the
Ingredient field from Ingredients to display the name of the ingredient.
Pick them up with a query.

Define a new query, named, say, qryBatchIngredients, based on the
BatchIngredients, Ingredients, and ProductIngredients tables. Be sure
relationships are established between BatchIngredient.IngredientID and
Ingredients.IngredientID and between Ingredients.IngredientID and
ProductIngredient.IngredientID. Drag all the BatchIngredient fields to the
query grid, and also Ingredients.Ingredient (the text field not the numeric
code) and ProductIngredients.Fraction.

After you’ve saved the query, load your BatchIngredients subform in Design
View and change the form’s RecordSource from the table BatchIngredients to
your new query. Place the controls you need. Remember you don’t need or
want the BatchIngredientID or the BatchID on your subform.

To display the quantity needed for each ingredient, add a textbox to your
subform and set its Control Source property to:

=[Parent]![Qty]*[Fraction]

Now for inserting the records. Create a new command button. Start it with
Wizards enabled so that it will create the shell for you. Select any of the
options, and then edit it and delete all the action code, but preserve the
error-handling code. Then add the following:

Dim strSQL As String

' Assign SQL string to the string variable
strSQL = "INSERT INTO BatchIngredient ( IngredientID, BatchID) " & _
"SELECT ProductIngredient.IngredientID, Forms!Batches!BatchID AS Expr1 " & _
"FROM ProductIngredient " & _
"WHERE (((ProductIngredient.ProductID)=[Forms]![Batches]![cboProduct]));"

' Execute the query
DoCmd.RunSQL strSQL

' Requery the subform to display the new records
Me![BatchIngredient].Requery

If you study the code, you’ll see you pick up the BatchID (the linking field
for the form/subform) from the main form, and the IngredientID’s from
ProductIngredient, using the form’s ProductID to select the records. Your
forms and fields may be named differently so you may need to edit this
statement. Be careful to include a space at the end of each line except the
last (within the quotes) or the string won’t be valid SQL.

Finally, the last statement requeries the subform so that it can display the
new records.

Since the only field you’ll need your operators to edit is the ingredient’s
Batch Number, you can set the other controls’ Enabled property to No or
Locked property to Yes.

I hope that solves it, but if you have any other questions, feel free to ask
them.

Sprinks

Told coworker I would attemp to help her get this figured out. Please help

See Below, I did all as FOLLOWS however get stuck on the advice AFter I
created the Batch and Batch Ingredients Table. Should the Quantity to be
produce be in the BAtch table. Not sure how to DO the REst that is after
that - how to execute an insert query to insert the records into
Batchingredients with the BatchID.......

Please help - Thanks so much,
Barb



Hi, Babs.

First, I am going to assume that this is an application you intend to do
completely in Access once you have your basic percentage formulas entered,
i.e., there will be no ongoing requirement to import data from Excel.

If this is the case, I think you will require several tables for this job.
All of them are simple in themselves; splitting them into multiple tables
will make using it so much easier than in Excel alone because you will be
harnessing the power of a relational database.

You didn’t mention it in this post, but I’m inferring from your initial post
that you intend also to keep a record of each batch that would include the
quantity of final product produced, the final product batch number, perhaps
the date and/or operator, and the batch number of each raw material used. Is
this correct?

If this is so, you have the following relationships to account for in your
application:

Batch (one) to Batch Ingredients (many)
Product (many) to Ingredients (many)

The latter means a product may have many ingredients, and an ingredient may
be used in many products. The best way to represent this relationship is
with two one-to-many relationships. Based on what you’ve told me, I suggest
the following tables to capture the basic formulas:

Products
----------
ProductID AutoNumber or Integer (Primary Key)
Product Text
Density Single or Double Floating Point
DefaultBatchSize Number
Unit Text or Numeric Foreign Key to a Units table
…any other product-specific information

Ingredients
-------------
IngredientID AutoNumber or Integer (PK)
Ingredient Text
Density Single or Double Floating Point
…any other raw material-specific information

ProductIngredients
---------------------
ProductIngredientID AutoNumber (PK)
ProductID Integer (Foreign Key to Products)
IngredientID Integer (Foreign Key to Ingredients)
Fraction Single or Double Floating Point

The first two tables store the basic information about all of your Products
and raw materials, respectively. The last stores your basic formula to
produce 1 unit of product, and represents the 1-to-many relationships to each
of them.

To enter the formulae, I would create a main form based on the Products
table, and a subform based on ProductIngredients, representing foreign keys
with combo boxes to facilitate the data entry. A control in the subform’s
footer would be handy to ensure that the total of the fraction field = 1.0
(=Sum([Fraction]).

Once the basic products, raw materials, and product ingredients have been
entered, it will be easy to calculate the required amounts for any size
batch: [Fraction]*[BatchSize]

To capture the information, I suggest two additional tables:

Batch
--------
BatchID AutoNumber or Integer or Text (PK)
ProductID Integer
BatchDate Date/Time
…any other Batch-specific information

BatchIngredients
-------------------
BatchIngID AutoNumber (PK)
BatchID Foreign Key to Batch (Match Type with BatchID)
RawMaterialID Integer (Foreign Key to RawMaterials)
BatchNumber Integer or Text

The way I see this working is you enter a new batch number, select the
Product ID from a combo box, and enter the Qty to be produced. At some
event, either by pressing a button or from the combo box’ AfterUpdate event,
you will need to execute an insert query to insert records into
BatchIngredients with the BatchID entered and the RawMaterialID from the
ProductIngredients table for each ingredient in this product. Probably the
easiest way to do this is to create the multi-table query in Design mode and
then call it using the OpenQuery method.

On a form based on Batch with a subform based on BatchIngredients, the
operator can enter the BatchNumber(s) for each ingredient.

A lot of work to be sure, to set it up. But simple when you’re done.

HTH
Sprinks

thanks for the advice on the transpose copy paste but still more questions.
Not quite sure how to set up the table.
example of record??
finished prod. # finished prod name raw material code raw mat name lot #
ABC 1" masking tape 232 rubber 45
2828 toluene 11
376 mineral spt. 49

As you see the finished prod # and name need to be listed once and then the
ingredients that go into it will tak up numerous records if I list them down
instead of across. I would like to generate a form automatically with the
ingredients so production can enter the lot # they used without haveing to
put the raw matl. code and name in. Is this a place where I need a sub
form(subtable- is there such a thing?. Not sure how to set up the underlying
table even though as in example above.

Thanks,
Barb

 

[Guest]

Thanks SOOO Much for responding back.

I followed your new directions and did all except 1st of all when I run the
qrybatchIngredients on its own - I get no records???

also when I attach the VB code the command button I get an error- A dialog
box pops up that says: Query Input must contain at least one Table or Query.
then I have to click on okay. and records in BatchIngredients subform don't
get populate.

Below is my VB code:

Private Sub Command25_Click()
On Error GoTo Err_Command25_Click


Dim strSQL As String

'Assign SQL string to the string variable
strSQL = "INSERT INTO BatchIngredients(code,BatchID)" & "SELECT
Semiprodingredients.code,Forms!batch!BatchID AS Expr1" & "FROM
Semiprodingredients" &
"WHERE(((Semiprodingredients.semicode)=[Forms]![Batch]![cbosemicode]));"

'Execute the query
DoCmd.RunSQL strSQL

'Requery the subform to display the new records
Me![BatchIngredients].Requery

Exit_Command25_Click:
Exit Sub

Err_Command25_Click:
MsgBox Err.Description
Resume Exit_Command25_Click

End Sub

code=Ingredientscode
Batch=Batches
semiprodingredients=ProductIngredient
semicode=ProductID
not sure what cboProduct is = assumed it is the name of the my combo box on
the Main Batches Form.

Also not sure about the spacing at the end of your lines- don't think I
needed the _ after the & signs??????

also not sure what name should go in the last line of code is it the Table
name BatchIngredient???? or should it be the subform name. I tried that and
got the same error.

One other issue I have is that the Ingredients table has two primary keys -
code and vendor, since one raw material can come from more than one vendor.
Really just want the Batch ingredients to be populated with the raw mat. code
for a given Semiproduct. the lot # or (Batch#) will indicate which vendor it
came from.

Hope you can help with getting this subform populated!!!!!!
Supposedly needed this done by today. Oh Well
THANKS SO MUCH AGAIN!!!
Barb

Assumed cbosemicode is the NAME of the combo box for

Hi, Babs.

Yes. Quantity is a property of the batch because it is associated with the
product. You’ll calculate the quantities of the batch ingredients from it
and the related fractions stored in ProductIngredients.

As far as inserting records, assign code to a command button on your main
Batches form to execute an Insert query. Not being a skilled SQL jockey, I
prefer to create queries in Design View. Once saved, you can execute them
with the OpenQuery method, which the Command Button wizard will do for you.
Alternatively, you can switch to SQL view from query design view, and cut and
paste the query’s SQL into your command button procedure, and use the RunSQL
method of the DoCmd object.

Before we get to that, though, it occurred to me that you need the fraction
field from ProductIngredients to calculate the ingredient quantities, and the
Ingredient field from Ingredients to display the name of the ingredient.
Pick them up with a query.

Define a new query, named, say, qryBatchIngredients, based on the
BatchIngredients, Ingredients, and ProductIngredients tables. Be sure
relationships are established between BatchIngredient.IngredientID and
Ingredients.IngredientID and between Ingredients.IngredientID and
ProductIngredient.IngredientID. Drag all the BatchIngredient fields to the
query grid, and also Ingredients.Ingredient (the text field not the numeric
code) and ProductIngredients.Fraction.

After you’ve saved the query, load your BatchIngredients subform in Design
View and change the form’s RecordSource from the table BatchIngredients to
your new query. Place the controls you need. Remember you don’t need or
want the BatchIngredientID or the BatchID on your subform.

To display the quantity needed for each ingredient, add a textbox to your
subform and set its Control Source property to:

=[Parent]![Qty]*[Fraction]

Now for inserting the records. Create a new command button. Start it with
Wizards enabled so that it will create the shell for you. Select any of the
options, and then edit it and delete all the action code, but preserve the
error-handling code. Then add the following:

Dim strSQL As String

' Assign SQL string to the string variable
strSQL = "INSERT INTO BatchIngredient ( IngredientID, BatchID) " & _
"SELECT ProductIngredient.IngredientID, Forms!Batches!BatchID AS Expr1 " & _
"FROM ProductIngredient " & _
"WHERE (((ProductIngredient.ProductID)=[Forms]![Batches]![cboProduct]));"

' Execute the query
DoCmd.RunSQL strSQL

' Requery the subform to display the new records
Me![BatchIngredient].Requery

If you study the code, you’ll see you pick up the BatchID (the linking field
for the form/subform) from the main form, and the IngredientID’s from
ProductIngredient, using the form’s ProductID to select the records. Your
forms and fields may be named differently so you may need to edit this
statement. Be careful to include a space at the end of each line except the
last (within the quotes) or the string won’t be valid SQL.

Finally, the last statement requeries the subform so that it can display the
new records.

Since the only field you’ll need your operators to edit is the ingredient’s
Batch Number, you can set the other controls’ Enabled property to No or
Locked property to Yes.

I hope that solves it, but if you have any other questions, feel free to ask
them.

Sprinks

Told coworker I would attemp to help her get this figured out. Please help

See Below, I did all as FOLLOWS however get stuck on the advice AFter I
created the Batch and Batch Ingredients Table. Should the Quantity to be
produce be in the BAtch table. Not sure how to DO the REst that is after
that - how to execute an insert query to insert the records into
Batchingredients with the BatchID.......

Please help - Thanks so much,
Barb



Hi, Babs.

First, I am going to assume that this is an application you intend to do
completely in Access once you have your basic percentage formulas entered,
i.e., there will be no ongoing requirement to import data from Excel.

If this is the case, I think you will require several tables for this job.
All of them are simple in themselves; splitting them into multiple tables
will make using it so much easier than in Excel alone because you will be
harnessing the power of a relational database.

You didn’t mention it in this post, but I’m inferring from your initial post
that you intend also to keep a record of each batch that would include the
quantity of final product produced, the final product batch number, perhaps
the date and/or operator, and the batch number of each raw material used. Is
this correct?

If this is so, you have the following relationships to account for in your
application:

Batch (one) to Batch Ingredients (many)
Product (many) to Ingredients (many)

The latter means a product may have many ingredients, and an ingredient may
be used in many products. The best way to represent this relationship is
with two one-to-many relationships. Based on what you’ve told me, I suggest
the following tables to capture the basic formulas:

Products
----------
ProductID AutoNumber or Integer (Primary Key)
Product Text
Density Single or Double Floating Point
DefaultBatchSize Number
Unit Text or Numeric Foreign Key to a Units table
…any other product-specific information

Ingredients
-------------
IngredientID AutoNumber or Integer (PK)
Ingredient Text
Density Single or Double Floating Point
…any other raw material-specific information

ProductIngredients
---------------------
ProductIngredientID AutoNumber (PK)
ProductID Integer (Foreign Key to Products)
IngredientID Integer (Foreign Key to Ingredients)
Fraction Single or Double Floating Point

The first two tables store the basic information about all of your Products
and raw materials, respectively. The last stores your basic formula to
produce 1 unit of product, and represents the 1-to-many relationships to each
of them.

To enter the formulae, I would create a main form based on the Products
table, and a subform based on ProductIngredients, representing foreign keys
with combo boxes to facilitate the data entry. A control in the subform’s
footer would be handy to ensure that the total of the fraction field = 1.0
(=Sum([Fraction]).

Once the basic products, raw materials, and product ingredients have been
entered, it will be easy to calculate the required amounts for any size
batch: [Fraction]*[BatchSize]

To capture the information, I suggest two additional tables:

Batch
--------
BatchID AutoNumber or Integer or Text (PK)
ProductID Integer
BatchDate Date/Time
…any other Batch-specific information

BatchIngredients
-------------------
BatchIngID AutoNumber (PK)
BatchID Foreign Key to Batch (Match Type with BatchID)
RawMaterialID Integer (Foreign Key to RawMaterials)
BatchNumber Integer or Text

The way I see this working is you enter a new batch number, select the
Product ID from a combo box, and enter the Qty to be produced. At some
event, either by pressing a button or from the combo box’ AfterUpdate event,
you will need to execute an insert query to insert records into
BatchIngredients with the BatchID entered and the RawMaterialID from the
ProductIngredients table for each ingredient in this product. Probably the
easiest way to do this is to create the multi-table query in Design mode and
then call it using the OpenQuery method.

On a form based on Batch with a subform based on BatchIngredients, the
operator can enter the BatchNumber(s) for each ingredient.

A lot of work to be sure, to set it up. But simple when you’re done.

HTH
Sprinks

thanks for the advice on the transpose copy paste but still more questions.
Not quite sure how to set up the table.
example of record??
finished prod. # finished prod name raw material code raw mat name lot #
ABC 1" masking tape 232 rubber 45
2828 toluene 11
376 mineral spt. 49

As you see the finished prod # and name need to be listed once and then the
ingredients that go into it will tak up numerous records if I list them down
instead of across. I would like to generate a form automatically with the
ingredients so production can enter the lot # they used without haveing to
put the raw matl. code and name in. Is this a place where I need a sub
form(subtable- is there such a thing?. Not sure how to set up the underlying
table even though as in example above.

Thanks,
Barb

:

Babs,

Before importing the data into Access, do a Copy/Paste Special (Transpose)
to rearrange the data so that the columns become rows (and vice versa).

HTH
Sprinks

:

I am putting together table/queries/forms to produce a product and need to
follow lot #s of raw materials put into them and back calcuate quantities of
raw materials used based on the final quantity of product produced.

I have started with one table of the list of raw material recieved. Example
- raw materials #,name - 123(rubber),367(toluen),8989(mineral spirits) we'll
say that these three products make tape ABC,1" masking tape which is the
final product id and name. Every final product has a list of raw materials
and percent of what goes in to make a given final quantity. I have an excel
spreadsheet that lists each final product#, name and across as column
headings is ALL the raw materials listed.

example.
final prod.name prod# rubber milk toluene mineral spts
1" masking tape abc .50 0 .34 .22

I feel like the raw material should be listed down instead of across. In the
raw material table the items are listed down. I would like to generate a
form for production when they are making the 1" tape(final prod) that would
list the raw material that go into it and would give them a field to put in
the lot # and the qty that they used next to each raw material. I can see
grabbing this from a table created from the excel spreadsheet example but
find it odd that the ex. rubber is now a field name in that table.

Please help - on this table layout!!!
Thanks,Barb