Hi

I have a requirement to provide users with a variety of templates that they
can create documents from. Obviously certain parts of the document need to be
editable and others need to be protected from user tampering. The thing is
whenever I enforce the protection, certain features in Word are disabled:-
notably Track Changes, Watermarking and the ability to format the image
layout (wrapping text around it) of an inserted image. The ability to have
these features enabled in the un-protected part of the document doesn't sound
unreasonable to me. Is there a way of doing these things?

Hi Andy,

A partial workaround:

While it might not be possible to do some of the desired formatting in your
protected document, it could still be done in an unprotected one, with the
desired results be copied & pasted into the protected document afterwards.

Cheers

--
macropod
[MVP - Microsoft Word]


"Andy" <(E-Mail Removed)> wrote in message
news:8EB3BB6A-1BA0-4240-8D10-(E-Mail Removed)...
> Hi
>
> I have a requirement to provide users with a variety of templates that
they
> can create documents from. Obviously certain parts of the document need to
be
> editable and others need to be protected from user tampering. The thing is
> whenever I enforce the protection, certain features in Word are disabled:-
> notably Track Changes, Watermarking and the ability to format the image
> layout (wrapping text around it) of an inserted image. The ability to have
> these features enabled in the un-protected part of the document doesn't
sound
> unreasonable to me. Is there a way of doing these things?

Thanks for that macropad, but unfortunately the cut and paste solution would
be unacceptable to the users. They're very picky :-). The main things that
they are insisting on are Track Change and image formatting. I can't get it
to work. I wonder if it can be achieved programatically.

"macropod" wrote:

> Hi Andy,
>
> A partial workaround:
>
> While it might not be possible to do some of the desired formatting in your
> protected document, it could still be done in an unprotected one, with the
> desired results be copied & pasted into the protected document afterwards.
>
> Cheers
>
> --
> macropod
> [MVP - Microsoft Word]
>
>
> "Andy" <(E-Mail Removed)> wrote in message
> news:8EB3BB6A-1BA0-4240-8D10-(E-Mail Removed)...
> > Hi
> >
> > I have a requirement to provide users with a variety of templates that
> they
> > can create documents from. Obviously certain parts of the document need to
> be
> > editable and others need to be protected from user tampering. The thing is
> > whenever I enforce the protection, certain features in Word are disabled:-
> > notably Track Changes, Watermarking and the ability to format the image
> > layout (wrapping text around it) of an inserted image. The ability to have
> > these features enabled in the un-protected part of the document doesn't
> sound
> > unreasonable to me. Is there a way of doing these things?
>
>
>

You say 'obviously some parts of the document have protection', but why
'obviously'? Why do you need this protection if it is getting in the way? It
is not going to stop anyone from accessing the protected information. If the
document is a form, then OK, but for any other type of document the
protection is almost certainly unnecessary and there are other ways of
inserting information into documents that do not require the document to be
locked - eg see http://www.gmayor.com/Macrobutton.htm and/or Word MVP FAQ -
Userforms
http://word.mvps.org/FAQs/Userforms.htm

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Andy wrote:
> Thanks for that macropad, but unfortunately the cut and paste
> solution would be unacceptable to the users. They're very picky :-).
> The main things that they are insisting on are Track Change and image
> formatting. I can't get it to work. I wonder if it can be achieved
> programatically.
>
> "macropod" wrote:
>
>> Hi Andy,
>>
>> A partial workaround:
>>
>> While it might not be possible to do some of the desired formatting
>> in your protected document, it could still be done in an unprotected
>> one, with the desired results be copied & pasted into the protected
>> document afterwards.
>>
>> Cheers
>>
>> --
>> macropod
>> [MVP - Microsoft Word]
>>
>>
>> "Andy" <(E-Mail Removed)> wrote in message
>> news:8EB3BB6A-1BA0-4240-8D10-(E-Mail Removed)...
>>> Hi
>>>
>>> I have a requirement to provide users with a variety of templates
>>> that they can create documents from. Obviously certain parts of the
>>> document need to be editable and others need to be protected from
>>> user tampering. The thing is whenever I enforce the protection,
>>> certain features in Word are disabled:- notably Track Changes,
>>> Watermarking and the ability to format the image layout (wrapping
>>> text around it) of an inserted image. The ability to have these
>>> features enabled in the un-protected part of the document doesn't
>>> sound unreasonable to me. Is there a way of doing these things?

Hi Graham

I suppose I used the "obviously" word erroneously. Sorry about that. The
document is actually a pre-formatted "template" with bits of text already
inserted. The user is not allowed to change this text, hence the document
protection aspects. Any further ideas would be welcome cos I'm struggling now.

"Graham Mayor" wrote:

> You say 'obviously some parts of the document have protection', but why
> 'obviously'? Why do you need this protection if it is getting in the way? It
> is not going to stop anyone from accessing the protected information. If the
> document is a form, then OK, but for any other type of document the
> protection is almost certainly unnecessary and there are other ways of
> inserting information into documents that do not require the document to be
> locked - eg see http://www.gmayor.com/Macrobutton.htm and/or Word MVP FAQ -
> Userforms
> http://word.mvps.org/FAQs/Userforms.htm
>
> --
> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
> Graham Mayor - Word MVP
>
> My web site www.gmayor.com
> Word MVP web site http://word.mvps.org
> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>
> Andy wrote:
> > Thanks for that macropad, but unfortunately the cut and paste
> > solution would be unacceptable to the users. They're very picky :-).
> > The main things that they are insisting on are Track Change and image
> > formatting. I can't get it to work. I wonder if it can be achieved
> > programatically.
> >
> > "macropod" wrote:
> >
> >> Hi Andy,
> >>
> >> A partial workaround:
> >>
> >> While it might not be possible to do some of the desired formatting
> >> in your protected document, it could still be done in an unprotected
> >> one, with the desired results be copied & pasted into the protected
> >> document afterwards.
> >>
> >> Cheers
> >>
> >> --
> >> macropod
> >> [MVP - Microsoft Word]
> >>
> >>
> >> "Andy" <(E-Mail Removed)> wrote in message
> >> news:8EB3BB6A-1BA0-4240-8D10-(E-Mail Removed)...
> >>> Hi
> >>>
> >>> I have a requirement to provide users with a variety of templates
> >>> that they can create documents from. Obviously certain parts of the
> >>> document need to be editable and others need to be protected from
> >>> user tampering. The thing is whenever I enforce the protection,
> >>> certain features in Word are disabled:- notably Track Changes,
> >>> Watermarking and the ability to format the image layout (wrapping
> >>> text around it) of an inserted image. The ability to have these
> >>> features enabled in the un-protected part of the document doesn't
> >>> sound unreasonable to me. Is there a way of doing these things?
>
>
>

Create the texts in a document, bookmark them and use IncludeText fields to
insert the text where required.
Or use autotexts.
Or simply tell your users that they must not change the standard wordings.
Most users will respond to this - those that won't should be looking for a
new job.
Protection will not stop anyone from changing the text if that's what they
wanted to do, and where it is unnecessary, as it appears to be here, it just
gets in the way of work.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Andy wrote:
> Hi Graham
>
> I suppose I used the "obviously" word erroneously. Sorry about that.
> The document is actually a pre-formatted "template" with bits of text
> already inserted. The user is not allowed to change this text, hence
> the document protection aspects. Any further ideas would be welcome
> cos I'm struggling now.
>
> "Graham Mayor" wrote:
>
>> You say 'obviously some parts of the document have protection', but
>> why 'obviously'? Why do you need this protection if it is getting in
>> the way? It is not going to stop anyone from accessing the protected
>> information. If the document is a form, then OK, but for any other
>> type of document the protection is almost certainly unnecessary and
>> there are other ways of inserting information into documents that do
>> not require the document to be locked - eg see
>> http://www.gmayor.com/Macrobutton.htm and/or Word MVP FAQ - Userforms
>> http://word.mvps.org/FAQs/Userforms.htm
>>
>> --
>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>> Graham Mayor - Word MVP
>>
>> My web site www.gmayor.com
>> Word MVP web site http://word.mvps.org
>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>
>> Andy wrote:
>>> Thanks for that macropad, but unfortunately the cut and paste
>>> solution would be unacceptable to the users. They're very picky :-).
>>> The main things that they are insisting on are Track Change and
>>> image formatting. I can't get it to work. I wonder if it can be
>>> achieved programatically.
>>>
>>> "macropod" wrote:
>>>
>>>> Hi Andy,
>>>>
>>>> A partial workaround:
>>>>
>>>> While it might not be possible to do some of the desired formatting
>>>> in your protected document, it could still be done in an
>>>> unprotected one, with the desired results be copied & pasted into
>>>> the protected document afterwards.
>>>>
>>>> Cheers
>>>>
>>>> --
>>>> macropod
>>>> [MVP - Microsoft Word]
>>>>
>>>>
>>>> "Andy" <(E-Mail Removed)> wrote in message
>>>> news:8EB3BB6A-1BA0-4240-8D10-(E-Mail Removed)...
>>>>> Hi
>>>>>
>>>>> I have a requirement to provide users with a variety of templates
>>>>> that they can create documents from. Obviously certain parts of
>>>>> the document need to be editable and others need to be protected
>>>>> from user tampering. The thing is whenever I enforce the
>>>>> protection, certain features in Word are disabled:- notably Track
>>>>> Changes, Watermarking and the ability to format the image layout
>>>>> (wrapping text around it) of an inserted image. The ability to
>>>>> have these features enabled in the un-protected part of the
>>>>> document doesn't sound unreasonable to me. Is there a way of
>>>>> doing these things?

Hi Andy

Andy wrote:
> I have a requirement to provide users with a variety of templates that they
> can create documents from. Obviously certain parts of the document need to be
> editable and others need to be protected from user tampering. The thing is
> whenever I enforce the protection, certain features in Word are disabled:-
> notably Track Changes, Watermarking and the ability to format the image
> layout (wrapping text around it) of an inserted image. The ability to have
> these features enabled in the un-protected part of the document doesn't sound
> unreasonable to me. Is there a way of doing these things?

Yes, there is, but it's pretty tough: you'd have to provide macros to
your template that, for all features that are inhibited by Word's
Protection mechanism that you want to use, the macro will unprotect the
document, do the change, and then reprotect it.

I would certainly assess every other possible method first. Namely, if
you are using Word 2003, you might want to check on the new protection
feature that lets you define areas in your document which are open to
changes and others which are not (independent of sections and the
historical Protect document feature).

HTH
Robert
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word

Robert,

I am intrigued by your mention of "the new protection feature [in Word 2003]
that lets you define areas in your document which are open to changes and
others which are not." I would really like to do that. Where can I learn
more about it? I've searched my help menu, but I must be searching for the
wrong terms, since I haven't found anything yet that sounds like what you're
describing.

Thanks,

Fred

"Robert M. Franz (RMF)" wrote:

> Hi Andy
>
> Andy wrote:
> > I have a requirement to provide users with a variety of templates that they
> > can create documents from. Obviously certain parts of the document need to be
> > editable and others need to be protected from user tampering. The thing is
> > whenever I enforce the protection, certain features in Word are disabled:-
> > notably Track Changes, Watermarking and the ability to format the image
> > layout (wrapping text around it) of an inserted image. The ability to have
> > these features enabled in the un-protected part of the document doesn't sound
> > unreasonable to me. Is there a way of doing these things?
>
> Yes, there is, but it's pretty tough: you'd have to provide macros to
> your template that, for all features that are inhibited by Word's
> Protection mechanism that you want to use, the macro will unprotect the
> document, do the change, and then reprotect it.
>
> I would certainly assess every other possible method first. Namely, if
> you are using Word 2003, you might want to check on the new protection
> feature that lets you define areas in your document which are open to
> changes and others which are not (independent of sections and the
> historical Protect document feature).
>
> HTH
> Robert
> --
> /"\ ASCII Ribbon Campaign | MS
> \ / | MVP
> X Against HTML | for
> / \ in e-mail & news | Word
>

Hi, Andy,

I had a similar problem a while back. Since I'm an advocate of keeping
things simple, here's what I came up with. If the parts you wish to protect
are text only, this will provide a low-tech solution. It's not fully
adequate, but it leaves the rest of the document 100% editable.

When I was certain that all the boilerplate sections of my document were
correct, I created my template using Save As, so I still had my original.
Then I cut the boilerplate paragraphs out and used the Paste Special function
to paste them back in as a picture. (I used the Windows Metafile option.)

There's absolutely no way for anybody to modify that text now, since it
isn't text any more. There are no formatting problems with the rest of the
document, since the protection feature isn't turned on. And if we ever need
to revise the boilerplate paragraphs, I still have my original.

I don't know if that will work for you, but it was a quick, down-and-dirty
way for our group to get around Word's protection limitations.

I hope this helps.

Fred

"Andy" wrote:

> Hi
>
> I have a requirement to provide users with a variety of templates that they
> can create documents from. Obviously certain parts of the document need to be
> editable and others need to be protected from user tampering. The thing is
> whenever I enforce the protection, certain features in Word are disabled:-
> notably Track Changes, Watermarking and the ability to format the image
> layout (wrapping text around it) of an inserted image. The ability to have
> these features enabled in the un-protected part of the document doesn't sound
> unreasonable to me. Is there a way of doing these things?

Hi

I have dabbled with the picture option myself a little bit. The problem I
found was that the picture can be deleted (by accident or otherwise). I might
end up having to do this though, so thanks for the tip.

"Idaho Word Man" wrote:

> Hi, Andy,
>
> I had a similar problem a while back. Since I'm an advocate of keeping
> things simple, here's what I came up with. If the parts you wish to protect
> are text only, this will provide a low-tech solution. It's not fully
> adequate, but it leaves the rest of the document 100% editable.
>
> When I was certain that all the boilerplate sections of my document were
> correct, I created my template using Save As, so I still had my original.
> Then I cut the boilerplate paragraphs out and used the Paste Special function
> to paste them back in as a picture. (I used the Windows Metafile option.)
>
> There's absolutely no way for anybody to modify that text now, since it
> isn't text any more. There are no formatting problems with the rest of the
> document, since the protection feature isn't turned on. And if we ever need
> to revise the boilerplate paragraphs, I still have my original.
>
> I don't know if that will work for you, but it was a quick, down-and-dirty
> way for our group to get around Word's protection limitations.
>
> I hope this helps.
>
> Fred
>
> "Andy" wrote:
>
> > Hi
> >
> > I have a requirement to provide users with a variety of templates that they
> > can create documents from. Obviously certain parts of the document need to be
> > editable and others need to be protected from user tampering. The thing is
> > whenever I enforce the protection, certain features in Word are disabled:-
> > notably Track Changes, Watermarking and the ability to format the image
> > layout (wrapping text around it) of an inserted image. The ability to have
> > these features enabled in the un-protected part of the document doesn't sound
> > unreasonable to me. Is there a way of doing these things?