One of the really frustrating things I find with Outlook is that the search
results only shows the containing folder for any matched results, not the
full folder path. This is really frustrating when you have a large folder
structure and you have more than one terminating folder with the same name.

For example, if I have \...\Hardware\Intel and \...\Software\Intel folders,
and search within my message store, if the matched item was in
\...\Software\Intel, the search result will only display "Intel" as the
folder field.

How can I set up the search procedure to return the WHOLE folder path of
matched items, instead of just the last one?

Thanks in advance,
Peter


--
Data is not Information; Information is not Knowledge; Knowledge is not
Wisdom.

its not possible in Outlook. This is one reason we don't recommend using a
lot of folders and subfolders - keep everything in fewer folders and use
views and search folders to separate them.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:
mailto:dailytips-subscribe-(E-Mail Removed)

EMO - a weekly newsletter about Outlook and Exchange:
mailto:EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)

You can access this newsgroup by visiting
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newsreader to msnews.microsoft.com.


"PC Pete" <(E-Mail Removed)> wrote in message
news:4E126CA6-1E28-48FD-987E-(E-Mail Removed)...
> One of the really frustrating things I find with Outlook is that the
> search
> results only shows the containing folder for any matched results, not the
> full folder path. This is really frustrating when you have a large folder
> structure and you have more than one terminating folder with the same
> name.
>
> For example, if I have \...\Hardware\Intel and \...\Software\Intel
> folders,
> and search within my message store, if the matched item was in
> \...\Software\Intel, the search result will only display "Intel" as the
> folder field.
>
> How can I set up the search procedure to return the WHOLE folder path of
> matched items, instead of just the last one?
>
> Thanks in advance,
> Peter
>
>
> --
> Data is not Information; Information is not Knowledge; Knowledge is not
> Wisdom.

Thanks so much for the prompt response (again!) Diane!

I know I should be using a better management tool for organising and
managing (and archiving) email. I was heavily involved in the rollout of
Outlook 98 in a global corporation way back when, and the possibility of a
single point of management seemed quite exciting. Outlook has always seemed
the simplest solution for an email message manager, since all the data is
contained within a single data structure, rather than scattered over hundreds
of disk folders. Even with 4+Tb of storage, that's a lot of individual files
and folders!

I'll keep looking for a good management tool outside of Outlook.

But thanks again!
--
Data is not Information; Information is not Knowledge; Knowledge is not
Wisdom.


"Diane Poremsky [MVP]" wrote:

> its not possible in Outlook. This is one reason we don't recommend using a
> lot of folders and subfolders - keep everything in fewer folders and use
> views and search folders to separate them.
>

I believe xobni, google desktop search, Windows desktop search (I know WDS
one does) and most other outside search tools will show the full path.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-(E-Mail Removed)

Exchange Messaging Outlook newsletter:
EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"PC Pete" <(E-Mail Removed)> wrote in message
news:4BAEF36F-01ED-43AC-8CFF-(E-Mail Removed)...
> Thanks so much for the prompt response (again!) Diane!
>
> I know I should be using a better management tool for organising and
> managing (and archiving) email. I was heavily involved in the rollout of
> Outlook 98 in a global corporation way back when, and the possibility of a
> single point of management seemed quite exciting. Outlook has always
> seemed
> the simplest solution for an email message manager, since all the data is
> contained within a single data structure, rather than scattered over
> hundreds
> of disk folders. Even with 4+Tb of storage, that's a lot of individual
> files
> and folders!
>
> I'll keep looking for a good management tool outside of Outlook.
>
> But thanks again!
> --
> Data is not Information; Information is not Knowledge; Knowledge is not
> Wisdom.
>
>
> "Diane Poremsky [MVP]" wrote:
>
>> its not possible in Outlook. This is one reason we don't recommend using
>> a
>> lot of folders and subfolders - keep everything in fewer folders and use
>> views and search folders to separate them.
>>

Pete, Diane:


There is a good script posted at http://www.biterscripting.com/SS_FindEmailStrs.html
that will show full paths of email files with the search results. For
example, the biterscripting command

scr SS_FindEmailStrs.txt storagedir("email storage folder") files
("*.eml") search_strings("hello") lines(100)

will show a list of all email files that contain the search word
"hello". Files will be listed with full folder path.

To use that script,

1. Install biterscripting free from http://www.biterscripting.com/install.html
..

2. Start biterscripting. Install all sample scripts with the command

script "http://www.biterscripting.com/Download/SS_AllSamples.txt"

3. Search email by calling the script SS_FindEmailStrs as above.


I have also seen postings by others on the web that show how to use
biterscripting for searching emails. I find it pretty useful.

Richard

On May 4, 8:06 pm, "Diane Poremsky [MVP]" <outlook...@msn.com> wrote:
> I believe xobni, google desktop search, Windows desktop search (I know WDS
> one does) and most other outside search tools will show the full path.


I guess you forgot the best of all tools http://www.lookeen.net
Greets