When I copy a presentation that house sound clips (i.e.-music from clip
gallery)to a disk and run the slide show on another computer, the sound does
not work. Is there a trick to inserting or embedding the clip file so that I
don't lose the sound in this process?

Yes there is a(n easy) trick to it. Try this link - it's
very helpful

http://www.rdpslides.com/pptfaq/FAQ00155.htm

Sandy
Remember, it's all in the presentation (SM)

>-----Original Message-----
>When I copy a presentation that house sound clips (i.e.-
music from clip
>gallery)to a disk and run the slide show on another
computer, the sound does
>not work. Is there a trick to inserting or embedding
the clip file so that I
>don't lose the sound in this process?
>.
>

I have a similar question, relating to sounds from separate files, not clips.
My sound is not available on a clip, and I don't know how to convert it into
a clip, if that is possible. But the idea is the same as rhummngbird below.

I have a slide in which I have: Insert-Movies and Sounds-Sound from File. It
is a Windows Media File. I prefer this method as opposed to Insert Object
because the former only shows the icon of the little speaker on the slide,
and can be tied into custom animation to make it play automatically. By
contrast, Insert Object seems to open the entire Media Player interface into
the Slide Show (looking ugly and taking up space on the slide) and requires
clicking to get it started, correct?

Now, if I use my preferred method, the sound file stays in its original
location under its original name. My question, how do I email both files so
they stay linked so my unsophisticated teacher can open the PowerPoint file
from the email and easily be able to advance to the slide and have the sound
play automatically? Similar question to transporting files on my USB flash
drive?

Sonia says in her tutorial: Note: When transporting to another computer,
PowerPoint will expect to find the linked file in exactly the same location,
i.e., drive, directory, and filename.

I'm not sure how to relate this to emailing the 2 files and have them
"stick" together. How should I name them in the email attachments to keep
them linked together on his computer? Please help.

As an alternative, is there any way to "embed" the sound file within the pp
file so I only have to email one file.

Or can the Windows Media file be converted into another less elaborate type
of file which CAN be embedded into the single PP file? I can probably find
the conversion software if you tell me what types of files can be "embedded"
in this way (ie, embed only for file storage, not embedded as in an object).

Finally, how can you use Insert-Movies and Sounds-Sound from File to do the
same thing with Real Audio file? Is this possible or does Microsoft refuse to
accommodate its competitor? Can a Real Audio file be converted to a Windows
Media file to accomplish this?

By the way, is there any way to hide the little speaker and still have the
sound play as intended?

Once again, thanks for your help. I will really appreciate a prompt reply
since my 8th grade school project is due very soon!!

"rhummngbird" wrote:

> When I copy a presentation that house sound clips (i.e.-music from clip
> gallery)to a disk and run the slide show on another computer, the sound does
> not work. Is there a trick to inserting or embedding the clip file so that I
> don't lose the sound in this process?

See "Sounds/Movies don't play, images disappear or links break when I
move or email a presentation" from the PPT FAQ:

http://www.rdpslides.com/pptfaq/FAQ00155.htm

You can convert sounds to WAV format and embed them. You will have to go
to Tools > Options > General Tab, and kick up the number for "Link sounds
with file size greater than."

To have a sound play with no icon, just drag the icon off the viewable
portion of the slide (into the gray area surrounding the slide). The
sound will still play (if set to play automatically), but the icon will
not be visible in Slide Show mode.

--David
--
David M. Marcovitz
Director of Graduate Programs in Educational Technology
Loyola College in Maryland
Author of _Powerful PowerPoint for Educators_
http://www.loyola.edu/education/PowerfulPowerPoint/

"=?Utf-8?B?VGVuYWNpdHk=?=" <(E-Mail Removed)> wrote in
news:C2BCBA97-6485-4B95-904F-(E-Mail Removed):

> I have a similar question, relating to sounds from separate files, not
> clips. My sound is not available on a clip, and I don't know how to
> convert it into a clip, if that is possible. But the idea is the same
> as rhummngbird below.
>
> I have a slide in which I have: Insert-Movies and Sounds-Sound from
> File. It is a Windows Media File. I prefer this method as opposed to
> Insert Object because the former only shows the icon of the little
> speaker on the slide, and can be tied into custom animation to make it
> play automatically. By contrast, Insert Object seems to open the
> entire Media Player interface into the Slide Show (looking ugly and
> taking up space on the slide) and requires clicking to get it started,
> correct?
>
> Now, if I use my preferred method, the sound file stays in its
> original location under its original name. My question, how do I
> email both files so they stay linked so my unsophisticated teacher can
> open the PowerPoint file from the email and easily be able to advance
> to the slide and have the sound play automatically? Similar question
> to transporting files on my USB flash drive?
>
> Sonia says in her tutorial: Note: When transporting to another
> computer, PowerPoint will expect to find the linked file in exactly
> the same location, i.e., drive, directory, and filename.
>
> I'm not sure how to relate this to emailing the 2 files and have them
> "stick" together. How should I name them in the email attachments to
> keep them linked together on his computer? Please help.
>
> As an alternative, is there any way to "embed" the sound file within
> the pp file so I only have to email one file.
>
> Or can the Windows Media file be converted into another less elaborate
> type of file which CAN be embedded into the single PP file? I can
> probably find the conversion software if you tell me what types of
> files can be "embedded" in this way (ie, embed only for file storage,
> not embedded as in an object).
>
> Finally, how can you use Insert-Movies and Sounds-Sound from File to
> do the same thing with Real Audio file? Is this possible or does
> Microsoft refuse to accommodate its competitor? Can a Real Audio file
> be converted to a Windows Media file to accomplish this?
>
> By the way, is there any way to hide the little speaker and still have
> the sound play as intended?
>
> Once again, thanks for your help. I will really appreciate a prompt
> reply since my 8th grade school project is due very soon!!
>
> "rhummngbird" wrote:
>
>> When I copy a presentation that house sound clips (i.e.-music from
>> clip gallery)to a disk and run the slide show on another computer,
>> the sound does not work. Is there a trick to inserting or embedding
>> the clip file so that I don't lose the sound in this process?
>

Thank you all for your replies! Very helpful! I knew there had to be a way
but just couldn't get there. I will try that as soon as I can and hopefully
later post my success. Thanks again ~rhummngbird ;o)

"rhummngbird" wrote:

> When I copy a presentation that house sound clips (i.e.-music from clip
> gallery)to a disk and run the slide show on another computer, the sound does
> not work. Is there a trick to inserting or embedding the clip file so that I
> don't lose the sound in this process?

Just to make sure I understand

You can convert sounds to WAV format and embed them. You will have to go
to Tools > Options > General Tab, and kick up the number for "Link sounds
with file size greater than."

Other than kicking up the number, and inserting the sound file in the same
folder as PP before inserting into PP, do I have to do anything else to
convert the Real or Windows Media sound file to WAV, or will PP do that for
me once I Insert the formerly non-WAV file? If I have to go through some
conversion steps, please explain what these are. I don't see this answered
in the FAQ. Embedding as a WAV file is preferable to a pathless link, etc.
Thanks.

"David M. Marcovitz" wrote:

> See "Sounds/Movies don't play, images disappear or links break when I
> move or email a presentation" from the PPT FAQ:
>
> http://www.rdpslides.com/pptfaq/FAQ00155.htm
>
> You can convert sounds to WAV format and embed them. You will have to go
> to Tools > Options > General Tab, and kick up the number for "Link sounds
> with file size greater than."
>
> To have a sound play with no icon, just drag the icon off the viewable
> portion of the slide (into the gray area surrounding the slide). The
> sound will still play (if set to play automatically), but the icon will
> not be visible in Slide Show mode.
>
> --David
> --
> David M. Marcovitz
> Director of Graduate Programs in Educational Technology
> Loyola College in Maryland
> Author of _Powerful PowerPoint for Educators_
> http://www.loyola.edu/education/PowerfulPowerPoint/
>
> "=?Utf-8?B?VGVuYWNpdHk=?=" <(E-Mail Removed)> wrote in
> news:C2BCBA97-6485-4B95-904F-(E-Mail Removed):
>
> > I have a similar question, relating to sounds from separate files, not
> > clips. My sound is not available on a clip, and I don't know how to
> > convert it into a clip, if that is possible. But the idea is the same
> > as rhummngbird below.
> >
> > I have a slide in which I have: Insert-Movies and Sounds-Sound from
> > File. It is a Windows Media File. I prefer this method as opposed to
> > Insert Object because the former only shows the icon of the little
> > speaker on the slide, and can be tied into custom animation to make it
> > play automatically. By contrast, Insert Object seems to open the
> > entire Media Player interface into the Slide Show (looking ugly and
> > taking up space on the slide) and requires clicking to get it started,
> > correct?
> >
> > Now, if I use my preferred method, the sound file stays in its
> > original location under its original name. My question, how do I
> > email both files so they stay linked so my unsophisticated teacher can
> > open the PowerPoint file from the email and easily be able to advance
> > to the slide and have the sound play automatically? Similar question
> > to transporting files on my USB flash drive?
> >
> > Sonia says in her tutorial: Note: When transporting to another
> > computer, PowerPoint will expect to find the linked file in exactly
> > the same location, i.e., drive, directory, and filename.
> >
> > I'm not sure how to relate this to emailing the 2 files and have them
> > "stick" together. How should I name them in the email attachments to
> > keep them linked together on his computer? Please help.
> >
> > As an alternative, is there any way to "embed" the sound file within
> > the pp file so I only have to email one file.
> >
> > Or can the Windows Media file be converted into another less elaborate
> > type of file which CAN be embedded into the single PP file? I can
> > probably find the conversion software if you tell me what types of
> > files can be "embedded" in this way (ie, embed only for file storage,
> > not embedded as in an object).
> >
> > Finally, how can you use Insert-Movies and Sounds-Sound from File to
> > do the same thing with Real Audio file? Is this possible or does
> > Microsoft refuse to accommodate its competitor? Can a Real Audio file
> > be converted to a Windows Media file to accomplish this?
> >
> > By the way, is there any way to hide the little speaker and still have
> > the sound play as intended?
> >
> > Once again, thanks for your help. I will really appreciate a prompt
> > reply since my 8th grade school project is due very soon!!
> >
> > "rhummngbird" wrote:
> >
> >> When I copy a presentation that house sound clips (i.e.-music from
> >> clip gallery)to a disk and run the slide show on another computer,
> >> the sound does not work. Is there a trick to inserting or embedding
> >> the clip file so that I don't lose the sound in this process?
> >
>
>

See comments below.

"Tenacity" <(E-Mail Removed)> wrote in message
news:C2BCBA97-6485-4B95-904F-(E-Mail Removed)...
>I have a similar question, relating to sounds from separate files, not clips.
> My sound is not available on a clip, and I don't know how to convert it into
> a clip, if that is possible. But the idea is the same as rhummngbird below.
>
> I have a slide in which I have: Insert-Movies and Sounds-Sound from File. It
> is a Windows Media File. I prefer this method as opposed to Insert Object
> because the former only shows the icon of the little speaker on the slide,
> and can be tied into custom animation to make it play automatically. By
> contrast, Insert Object seems to open the entire Media Player interface into
> the Slide Show (looking ugly and taking up space on the slide) and requires
> clicking to get it started, correct?
>
> Now, if I use my preferred method, the sound file stays in its original
> location under its original name. My question, how do I email both files so
> they stay linked so my unsophisticated teacher can open the PowerPoint file
> from the email and easily be able to advance to the slide and have the sound
> play automatically? Similar question to transporting files on my USB flash
> drive?
>
> Sonia says in her tutorial: Note: When transporting to another computer,
> PowerPoint will expect to find the linked file in exactly the same location,
> i.e., drive, directory, and filename.

I'm not sure where you're quoting me from, but it's out of context. I hope that
I later explained that you should move any file that you plan to use in your
presentation to the folder where you presentation resides. Then and only then,
insert the file. Because it resides in the same folder as the presentation,
PowerPoint will create a link that is "relative" to the presentation. Now the
link will work anywhere you move the presentation as long as you keep everything
in a single folder.

> I'm not sure how to relate this to emailing the 2 files and have them
> "stick" together. How should I name them in the email attachments to keep
> them linked together on his computer? Please help.

If you follow the steps I gave above, just send both files and tell the user to
save them to a folder on their hard drive and run the presentation from there.

> As an alternative, is there any way to "embed" the sound file within the pp
> file so I only have to email one file.

Only WAV files can be embedded, but they are 10 times larger than other formats
and that often makes the presentation file too large for emailing.

> Or can the Windows Media file be converted into another less elaborate type
> of file which CAN be embedded into the single PP file? I can probably find
> the conversion software if you tell me what types of files can be "embedded"
> in this way (ie, embed only for file storage, not embedded as in an object).
>
> Finally, how can you use Insert-Movies and Sounds-Sound from File to do the
> same thing with Real Audio file? Is this possible or does Microsoft refuse to
> accommodate its competitor? Can a Real Audio file be converted to a Windows
> Media file to accomplish this?
>
> By the way, is there any way to hide the little speaker and still have the
> sound play as intended?
>
> Once again, thanks for your help. I will really appreciate a prompt reply
> since my 8th grade school project is due very soon!!
>
> "rhummngbird" wrote:
>
>> When I copy a presentation that house sound clips (i.e.-music from clip
>> gallery)to a disk and run the slide show on another computer, the sound does
>> not work. Is there a trick to inserting or embedding the clip file so that I
>> don't lose the sound in this process?

In article <C2BCBA97-6485-4B95-904F-(E-Mail Removed)>, Tenacity wrote:
> I have a similar question,

Check here for answers to most of your questions, see below for others:

Sounds/Movies don't play, images disappear or links break when I move or email a
presentation
http://www.rdpslides.com/pptfaq/FAQ00155.htm

> Finally, how can you use Insert-Movies and Sounds-Sound from File to do the
> same thing with Real Audio file? Is this possible or does Microsoft refuse to
> accommodate its competitor? Can a Real Audio file be converted to a Windows
> Media file to accomplish this?

It's not that MS isn't cooperating, it's that Real files are streaming audio.
They deliberately set things up so that no file appears on your computer, so
there's no file for PowerPoint to place in your presentation. This is probably
because the owners of the files don't WANT other people using them as they see
fit, so perhaps it'd be best to respect their rights.

> By the way, is there any way to hide the little speaker and still have the
> sound play as intended?

Sure. Just drag it off the slide. It won't show up in slide show view but will
still be accessible while you're editing the show.


>
> Once again, thanks for your help. I will really appreciate a prompt reply
> since my 8th grade school project is due very soon!!
>
> "rhummngbird" wrote:
>
> > When I copy a presentation that house sound clips (i.e.-music from clip
> > gallery)to a disk and run the slide show on another computer, the sound does
> > not work. Is there a trick to inserting or embedding the clip file so that I
> > don't lose the sound in this process?
>

-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

How do you convert into a WAV file and embed it into the presentation? This
is not clear from the earlier replies, and web sites. (My sound files are
quite small, so maybe they won't be too large to email, and having everything
in one file is better for the reason you can see in the next paragraph among
others).

If , instead, you send both the pp and the sound file in the same folder, a
Windows Media file, when started, does not appear to bring up the Windows
Media program, while Real file brings up the Real program in the corner,
distracting from the slide. How can the slide show continue with the
"player" staying in the background so it is not seen in the slide show, or is
there another work-around. Thanks.

"Sonia" wrote:

> See comments below.
>
> "Tenacity" <(E-Mail Removed)> wrote in message
> news:C2BCBA97-6485-4B95-904F-(E-Mail Removed)...
> >I have a similar question, relating to sounds from separate files, not clips.
> > My sound is not available on a clip, and I don't know how to convert it into
> > a clip, if that is possible. But the idea is the same as rhummngbird below.
> >
> > I have a slide in which I have: Insert-Movies and Sounds-Sound from File. It
> > is a Windows Media File. I prefer this method as opposed to Insert Object
> > because the former only shows the icon of the little speaker on the slide,
> > and can be tied into custom animation to make it play automatically. By
> > contrast, Insert Object seems to open the entire Media Player interface into
> > the Slide Show (looking ugly and taking up space on the slide) and requires
> > clicking to get it started, correct?
> >
> > Now, if I use my preferred method, the sound file stays in its original
> > location under its original name. My question, how do I email both files so
> > they stay linked so my unsophisticated teacher can open the PowerPoint file
> > from the email and easily be able to advance to the slide and have the sound
> > play automatically? Similar question to transporting files on my USB flash
> > drive?
> >
> > Sonia says in her tutorial: Note: When transporting to another computer,
> > PowerPoint will expect to find the linked file in exactly the same location,
> > i.e., drive, directory, and filename.
>
> I'm not sure where you're quoting me from, but it's out of context. I hope that
> I later explained that you should move any file that you plan to use in your
> presentation to the folder where you presentation resides. Then and only then,
> insert the file. Because it resides in the same folder as the presentation,
> PowerPoint will create a link that is "relative" to the presentation. Now the
> link will work anywhere you move the presentation as long as you keep everything
> in a single folder.
>
> > I'm not sure how to relate this to emailing the 2 files and have them
> > "stick" together. How should I name them in the email attachments to keep
> > them linked together on his computer? Please help.
>
> If you follow the steps I gave above, just send both files and tell the user to
> save them to a folder on their hard drive and run the presentation from there.
>
> > As an alternative, is there any way to "embed" the sound file within the pp
> > file so I only have to email one file.
>
> Only WAV files can be embedded, but they are 10 times larger than other formats
> and that often makes the presentation file too large for emailing.
>
> > Or can the Windows Media file be converted into another less elaborate type
> > of file which CAN be embedded into the single PP file? I can probably find
> > the conversion software if you tell me what types of files can be "embedded"
> > in this way (ie, embed only for file storage, not embedded as in an object).
> >
> > Finally, how can you use Insert-Movies and Sounds-Sound from File to do the
> > same thing with Real Audio file? Is this possible or does Microsoft refuse to
> > accommodate its competitor? Can a Real Audio file be converted to a Windows
> > Media file to accomplish this?
> >
> > By the way, is there any way to hide the little speaker and still have the
> > sound play as intended?
> >
> > Once again, thanks for your help. I will really appreciate a prompt reply
> > since my 8th grade school project is due very soon!!
> >
> > "rhummngbird" wrote:
> >
> >> When I copy a presentation that house sound clips (i.e.-music from clip
> >> gallery)to a disk and run the slide show on another computer, the sound does
> >> not work. Is there a trick to inserting or embedding the clip file so that I
> >> don't lose the sound in this process?
>
>
>
>

No, PowerPoint will not automatically convert sounds to WAV format. You
will need some kind of sound editing/sound converting program. Try this
link from the PPT FAQ for more information:

http://www.rdpslides.com/pptfaq/FAQ00541.htm

--David

--
David M. Marcovitz
Director of Graduate Programs in Educational Technology
Loyola College in Maryland
Author of _Powerful PowerPoint for Educators_
http://www.loyola.edu/education/PowerfulPowerPoint/

"=?Utf-8?B?VGVuYWNpdHk=?=" <(E-Mail Removed)> wrote in
news:736C67C5-1EB8-441A-A391-(E-Mail Removed):

> Just to make sure I understand
>
> You can convert sounds to WAV format and embed them. You will have to
> go to Tools > Options > General Tab, and kick up the number for "Link
> sounds with file size greater than."
>
> Other than kicking up the number, and inserting the sound file in the
> same folder as PP before inserting into PP, do I have to do anything
> else to convert the Real or Windows Media sound file to WAV, or will
> PP do that for me once I Insert the formerly non-WAV file? If I have
> to go through some conversion steps, please explain what these are.
> I don't see this answered in the FAQ. Embedding as a WAV file is
> preferable to a pathless link, etc. Thanks.
>
> "David M. Marcovitz" wrote:
>
>> See "Sounds/Movies don't play, images disappear or links break when I
>> move or email a presentation" from the PPT FAQ:
>>
>> http://www.rdpslides.com/pptfaq/FAQ00155.htm
>>
>> You can convert sounds to WAV format and embed them. You will have to
>> go to Tools > Options > General Tab, and kick up the number for "Link
>> sounds with file size greater than."
>>
>> To have a sound play with no icon, just drag the icon off the
>> viewable portion of the slide (into the gray area surrounding the
>> slide). The sound will still play (if set to play automatically), but
>> the icon will not be visible in Slide Show mode.
>>
>> --David
>> --
>> David M. Marcovitz
>> Director of Graduate Programs in Educational Technology
>> Loyola College in Maryland
>> Author of _Powerful PowerPoint for Educators_
>> http://www.loyola.edu/education/PowerfulPowerPoint/
>>
>> "=?Utf-8?B?VGVuYWNpdHk=?=" <(E-Mail Removed)> wrote
>> in news:C2BCBA97-6485-4B95-904F-(E-Mail Removed):
>>
>> > I have a similar question, relating to sounds from separate files,
>> > not clips. My sound is not available on a clip, and I don't know
>> > how to convert it into a clip, if that is possible. But the idea
>> > is the same as rhummngbird below.
>> >
>> > I have a slide in which I have: Insert-Movies and Sounds-Sound from
>> > File. It is a Windows Media File. I prefer this method as opposed
>> > to Insert Object because the former only shows the icon of the
>> > little speaker on the slide, and can be tied into custom animation
>> > to make it play automatically. By contrast, Insert Object seems to
>> > open the entire Media Player interface into the Slide Show (looking
>> > ugly and taking up space on the slide) and requires clicking to get
>> > it started, correct?
>> >
>> > Now, if I use my preferred method, the sound file stays in its
>> > original location under its original name. My question, how do I
>> > email both files so they stay linked so my unsophisticated teacher
>> > can open the PowerPoint file from the email and easily be able to
>> > advance to the slide and have the sound play automatically? Similar
>> > question to transporting files on my USB flash drive?
>> >
>> > Sonia says in her tutorial: Note: When transporting to another
>> > computer, PowerPoint will expect to find the linked file in exactly
>> > the same location, i.e., drive, directory, and filename.
>> >
>> > I'm not sure how to relate this to emailing the 2 files and have
>> > them "stick" together. How should I name them in the email
>> > attachments to keep them linked together on his computer? Please
>> > help.
>> >
>> > As an alternative, is there any way to "embed" the sound file
>> > within the pp file so I only have to email one file.
>> >
>> > Or can the Windows Media file be converted into another less
>> > elaborate type of file which CAN be embedded into the single PP
>> > file? I can probably find the conversion software if you tell me
>> > what types of files can be "embedded" in this way (ie, embed only
>> > for file storage, not embedded as in an object).
>> >
>> > Finally, how can you use Insert-Movies and Sounds-Sound from File
>> > to do the same thing with Real Audio file? Is this possible or does
>> > Microsoft refuse to accommodate its competitor? Can a Real Audio
>> > file be converted to a Windows Media file to accomplish this?
>> >
>> > By the way, is there any way to hide the little speaker and still
>> > have the sound play as intended?
>> >
>> > Once again, thanks for your help. I will really appreciate a
>> > prompt reply since my 8th grade school project is due very soon!!
>> >
>> > "rhummngbird" wrote:
>> >
>> >> When I copy a presentation that house sound clips (i.e.-music from
>> >> clip gallery)to a disk and run the slide show on another computer,
>> >> the sound does not work. Is there a trick to inserting or
>> >> embedding the clip file so that I don't lose the sound in this
>> >> process?
>> >
>>
>>
>