I have Office 2003...

Is it possible to turn on the new message desktop alert for multiple
mailboxes (other than the Inbox)? I tried to create rules for this - such as
alerting whenever I receive a message TO the specific mailbox name (i.e.
Siebel Administration). I even created rules to alert when I receive messages
FROM the users who usually email to that mailbox. When I run the rule after
creating it, I see the alerts pop up in the lower right hand corner. But when
I tested it later, and when the mailboxes received new messages, the alerts
did not work. Please tell me that this is possible. Why would it be designed
to only work with the main Inbox? Thanks!

No, it doesn't work on additional Exchange mailboxes; only the default
mailbox.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
"lkthompson" <(E-Mail Removed)> wrote in message
news:466AAB7F-6295-4264-ABF2-(E-Mail Removed)...
>I have Office 2003...
>
> Is it possible to turn on the new message desktop alert for multiple
> mailboxes (other than the Inbox)? I tried to create rules for this - such
> as
> alerting whenever I receive a message TO the specific mailbox name (i.e.
> Siebel Administration). I even created rules to alert when I receive
> messages
> FROM the users who usually email to that mailbox. When I run the rule
> after
> creating it, I see the alerts pop up in the lower right hand corner. But
> when
> I tested it later, and when the mailboxes received new messages, the
> alerts
> did not work. Please tell me that this is possible. Why would it be
> designed
> to only work with the main Inbox? Thanks!

Why did it work when I ran the rules then?

"Roady [MVP]" wrote:

> No, it doesn't work on additional Exchange mailboxes; only the default
> mailbox.
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> -----
> "lkthompson" <(E-Mail Removed)> wrote in message
> news:466AAB7F-6295-4264-ABF2-(E-Mail Removed)...
> >I have Office 2003...
> >
> > Is it possible to turn on the new message desktop alert for multiple
> > mailboxes (other than the Inbox)? I tried to create rules for this - such
> > as
> > alerting whenever I receive a message TO the specific mailbox name (i.e.
> > Siebel Administration). I even created rules to alert when I receive
> > messages
> > FROM the users who usually email to that mailbox. When I run the rule
> > after
> > creating it, I see the alerts pop up in the lower right hand corner. But
> > when
> > I tested it later, and when the mailboxes received new messages, the
> > alerts
> > did not work. Please tell me that this is possible. Why would it be
> > designed
> > to only work with the main Inbox? Thanks!
>

lkthompson <(E-Mail Removed)> wrote:

> I have Office 2003...
>
> Is it possible to turn on the new message desktop alert for multiple
> mailboxes (other than the Inbox)?

Mailboxes or folders? They're not the same thing. The Inbox is not a
mailbox. The mailbox is the source that Outlook references to obtain the
mail that has been delivered to a specific address. Usually it's on an
ISP's host.

> I tried to create rules for this -
> such as alerting whenever I receive a message TO the specific mailbox
> name (i.e. Siebel Administration). I even created rules to alert when
> I receive messages FROM the users who usually email to that mailbox.
> When I run the rule after creating it, I see the alerts pop up in the
> lower right hand corner. But when I tested it later, and when the
> mailboxes received new messages, the alerts did not work.

You won't get an alert when a message is delivered to a mailbox (since
Outlook doesn't know about it yet), but you should be able to create a rule
that will display an alert when Outlook downloads the message. What didn't
work? What were the exact symptoms? What is the exact rule that didn't
work? Give an example of a message you believe should have triggered the
rule and did not (but obfuscate any real addresses when you post it).

> Please
> tell me that this is possible. Why would it be designed to only work
> with the main Inbox?

What type(s) of accounts are you using?
--
Brian Tillman

Ok, sorry to call Inbox a mailbox. I am looking at my mailbox/folder list
right now and Inbox is in my main mailbox (title is Mailbox - my name). I
have 2 other mailboxes. One is Mailbox - Siebel Administration and the other
is Mailbox - Service Center. I am the owner on both, and they are exchange
accounts.

Here is one of the rules I created to display alerts when new messages
arrive in the Siebel Administration:

Name of rule: Siebel Administration New Message Alert (client-only)

Conditions: sent to people or distribution list AND from people or
distribution list

Rule Description: Apply this rule after the message arrives
from (names of all contacts who email to this folder, including
myself...i.e. Joe Smith)
and sent to Siebel Administration

display a Desktop Alert

No exceptions.

When I click Run Rule, an alert pops up for each current message in the
mailbox. But it never works when new messages arrive that meet those
conditions. For example, an email will arrive from one of the named contacts
in the Rule, such as Joe Smith, addressed to Siebel Administration. There
should be an alert for that. Do you need any other information?

Thanks!


"Brian Tillman" wrote:

> lkthompson <(E-Mail Removed)> wrote:
>
> > I have Office 2003...
> >
> > Is it possible to turn on the new message desktop alert for multiple
> > mailboxes (other than the Inbox)?
>
> Mailboxes or folders? They're not the same thing. The Inbox is not a
> mailbox. The mailbox is the source that Outlook references to obtain the
> mail that has been delivered to a specific address. Usually it's on an
> ISP's host.
>
> > I tried to create rules for this -
> > such as alerting whenever I receive a message TO the specific mailbox
> > name (i.e. Siebel Administration). I even created rules to alert when
> > I receive messages FROM the users who usually email to that mailbox.
> > When I run the rule after creating it, I see the alerts pop up in the
> > lower right hand corner. But when I tested it later, and when the
> > mailboxes received new messages, the alerts did not work.
>
> You won't get an alert when a message is delivered to a mailbox (since
> Outlook doesn't know about it yet), but you should be able to create a rule
> that will display an alert when Outlook downloads the message. What didn't
> work? What were the exact symptoms? What is the exact rule that didn't
> work? Give an example of a message you believe should have triggered the
> rule and did not (but obfuscate any real addresses when you post it).
>
> > Please
> > tell me that this is possible. Why would it be designed to only work
> > with the main Inbox?
>
> What type(s) of accounts are you using?
> --
> Brian Tillman
>
>

Probably becuase you manually set it to run against a certain folder. It
can't work at send/receive time.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
"lkthompson" <(E-Mail Removed)> wrote in message
news:876313F6-FD44-4917-8F47-(E-Mail Removed)...
> Why did it work when I ran the rules then?
>
> "Roady [MVP]" wrote:
>
>> No, it doesn't work on additional Exchange mailboxes; only the default
>> mailbox.
>>
>> --
>> Robert Sparnaaij [MVP-Outlook]
>> Coauthor, Configuring Microsoft Outlook 2003
>> http://www.howto-outlook.com/
>> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>>
>> -----
>> "lkthompson" <(E-Mail Removed)> wrote in message
>> news:466AAB7F-6295-4264-ABF2-(E-Mail Removed)...
>> >I have Office 2003...
>> >
>> > Is it possible to turn on the new message desktop alert for multiple
>> > mailboxes (other than the Inbox)? I tried to create rules for this -
>> > such
>> > as
>> > alerting whenever I receive a message TO the specific mailbox name
>> > (i.e.
>> > Siebel Administration). I even created rules to alert when I receive
>> > messages
>> > FROM the users who usually email to that mailbox. When I run the rule
>> > after
>> > creating it, I see the alerts pop up in the lower right hand corner.
>> > But
>> > when
>> > I tested it later, and when the mailboxes received new messages, the
>> > alerts
>> > did not work. Please tell me that this is possible. Why would it be
>> > designed
>> > to only work with the main Inbox? Thanks!
>>

lkthompson <(E-Mail Removed)> wrote:

> Ok, sorry to call Inbox a mailbox. I am looking at my mailbox/folder
> list right now and Inbox is in my main mailbox (title is Mailbox - my
> name). I have 2 other mailboxes. One is Mailbox - Siebel
> Administration and the other is Mailbox - Service Center. I am the
> owner on both, and they are exchange accounts.

Thanks.

> Here is one of the rules I created to display alerts when new messages
> arrive in the Siebel Administration:
>
> Name of rule: Siebel Administration New Message Alert (client-only)
>
> Conditions: sent to people or distribution list AND from people or
> distribution list
>
> Rule Description: Apply this rule after the message arrives
> from (names of all contacts who email to this folder, including
> myself...i.e. Joe Smith)
> and sent to Siebel Administration
>
> display a Desktop Alert
>
> No exceptions.
>
> When I click Run Rule, an alert pops up for each current message in
> the mailbox. But it never works when new messages arrive that meet
> those conditions. For example, an email will arrive from one of the
> named contacts in the Rule, such as Joe Smith, addressed to Siebel
> Administration. There should be an alert for that. Do you need any
> other information?

Are you running in Cached Exchange mode?
--
Brian Tillman

If you have a solution for this problem i would love to hear it. the only
workaround i can think to get this working is to open up the second mailbox
in owa.

Does anyone know if outlook 2007 will let this happen.

Also, would assume that there would be some sort of reason why the
programmers did not include this functionality due to the line "(default
inbox only)" on the desktop alert setting.

"lkthompson" wrote:

> I have Office 2003...
>
> Is it possible to turn on the new message desktop alert for multiple
> mailboxes (other than the Inbox)? I tried to create rules for this - such as
> alerting whenever I receive a message TO the specific mailbox name (i.e.
> Siebel Administration). I even created rules to alert when I receive messages
> FROM the users who usually email to that mailbox. When I run the rule after
> creating it, I see the alerts pop up in the lower right hand corner. But when
> I tested it later, and when the mailboxes received new messages, the alerts
> did not work. Please tell me that this is possible. Why would it be designed
> to only work with the main Inbox? Thanks!

dbourke7 <(E-Mail Removed)> wrote:

> If you have a solution for this problem i would love to hear it. the
> only workaround i can think to get this working is to open up the
> second mailbox in owa.

http://www.slovaktech.com/remindermanager.htm
--
Brian Tillman