I have about 100 “recurring” appointments . . . which scheduled to recur
anywhere from every day, to every 30 days.

I don’t always get around to “deleting” the PAST (expired) recurring
appointment instances.

They accumulate (right now, I probably have 500 “past instances” of
recurring appointments! . . . going back about 2 years (ugh).

How can I easily (!) ONLY delete the “PAST INSTANCES” of all these recurring
appointments?

(I do not want to delete any FUTURE instances of these same recurring
appointments . . . I DO want them to recurr from this point FORWARD)?

Thanks

Turning off reminders, restarting outlook then turning reminders back on
should do it.
See http://www.outlook-tips.net/archives/2004/20041130.htm

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:
mailto:dailytips-subscribe-(E-Mail Removed)

EMO - a weekly newsletter about Outlook and Exchange:
mailto:EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)

You can access this newsgroup by visiting
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newsreader to msnews.microsoft.com.


"Jim In Minneapolis" <(E-Mail Removed)> wrote in
message news:F2F23B25-BB27-4304-94BA-(E-Mail Removed)...
> I have about 100 “recurring” appointments . . . which scheduled to recur
> anywhere from every day, to every 30 days.
>
> I don’t always get around to “deleting” the PAST (expired) recurring
> appointment instances.
>
> They accumulate (right now, I probably have 500 “past instances” of
> recurring appointments! . . . going back about 2 years (ugh).
>
> How can I easily (!) ONLY delete the “PAST INSTANCES” of all these
> recurring
> appointments?
>
> (I do not want to delete any FUTURE instances of these same recurring
> appointments . . . I DO want them to recurr from this point FORWARD)?
>
> Thanks
>

Thanks for your help.

But I do not have "reminders" . . . . . rather, I have several hundred
"RECURRING APPOINTMENTS".

No "reminders" at all (the reminders function is already turned off).



"Diane Poremsky [MVP]" wrote:

> Turning off reminders, restarting outlook then turning reminders back on
> should do it.
> See http://www.outlook-tips.net/archives/2004/20041130.htm
>
> --
> Diane Poremsky [MVP - Outlook]
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
>
> Outlook Tips by email:
> mailto:dailytips-subscribe-(E-Mail Removed)
>
> EMO - a weekly newsletter about Outlook and Exchange:
> mailto:EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)
>
> You can access this newsgroup by visiting
> http://www.microsoft.com/office/comm...s/default.mspx or point your
> newsreader to msnews.microsoft.com.
>
>
> "Jim In Minneapolis" <(E-Mail Removed)> wrote in
> message news:F2F23B25-BB27-4304-94BA-(E-Mail Removed)...
> > I have about 100 “recurring” appointments . . . which scheduled to recur
> > anywhere from every day, to every 30 days.
> >
> > I don’t always get around to “deleting” the PAST (expired) recurring
> > appointment instances.
> >
> > They accumulate (right now, I probably have 500 “past instances” of
> > recurring appointments! . . . going back about 2 years (ugh).
> >
> > How can I easily (!) ONLY delete the “PAST INSTANCES” of all these
> > recurring
> > appointments?
> >
> > (I do not want to delete any FUTURE instances of these same recurring
> > appointments . . . I DO want them to recurr from this point FORWARD)?
> >
> > Thanks
> >
>

"Jim In Minneapolis" <(E-Mail Removed)> wrote in
message news:98717329-10AC-46B0-B4FB-(E-Mail Removed)...

> But I do not have "reminders" . . . . . rather, I have several hundred
> "RECURRING APPOINTMENTS".

A recurring event is a single entry in your calendar with all the recurrences
calculated form the original entry's start time and the recurrence value. All
those past entries are not separate items. You can certainly select each one
and delete it, but then they become exceptions to the recurrence and if you do
anything to the event that causes the recurrences to need regeneration,
they'll all come back. If you delete the initial entry, you'll lose the
entire series.
--
Brian Tillman [MVP-Outlook]

Ok. Thanks for your taking the time to reply to my questions. I appreciate
it!

Jim

"Brian Tillman [MVP - Outlook]" wrote:

> "Jim In Minneapolis" <(E-Mail Removed)> wrote in
> message news:98717329-10AC-46B0-B4FB-(E-Mail Removed)...
>
> > But I do not have "reminders" . . . . . rather, I have several hundred
> > "RECURRING APPOINTMENTS".
>
> A recurring event is a single entry in your calendar with all the recurrences
> calculated form the original entry's start time and the recurrence value. All
> those past entries are not separate items. You can certainly select each one
> and delete it, but then they become exceptions to the recurrence and if you do
> anything to the event that causes the recurrences to need regeneration,
> they'll all come back. If you delete the initial entry, you'll lose the
> entire series.
> --
> Brian Tillman [MVP-Outlook]
>
>

The neat thing about tasks is they offer the "Regenerate new task..."
1 day after each task is completed, as long as you set it to Recur
every 1 day. You can even select Every Weekday if necessary.

This way, from now on, all you have to do is dismiss the task and
it will regenerate a new one. This would ensure that you have only
one task live and any given time for that recurring daily/weekly/?
task.

Nikki

"Jim In Minneapolis" <(E-Mail Removed)> wrote in
message news:7E1CFCC4-9250-48A2-AB94-(E-Mail Removed)...
Ok. Thanks for your taking the time to reply to my questions. I appreciate
it!

Jim

"Brian Tillman [MVP - Outlook]" wrote:

> "Jim In Minneapolis" <(E-Mail Removed)> wrote in
> message news:98717329-10AC-46B0-B4FB-(E-Mail Removed)...
>
> > But I do not have "reminders" . . . . . rather, I have several hundred
> > "RECURRING APPOINTMENTS".
>
> A recurring event is a single entry in your calendar with all the
> recurrences
> calculated form the original entry's start time and the recurrence value.
> All
> those past entries are not separate items. You can certainly select each
> one
> and delete it, but then they become exceptions to the recurrence and if
> you do
> anything to the event that causes the recurrences to need regeneration,
> they'll all come back. If you delete the initial entry, you'll lose the
> entire series.
> --
> Brian Tillman [MVP-Outlook]
>
>

I had not considered using "tasks" instead . . . clever approach.

I'll experiment!

Thanks for your reply.

Jim

"Nikki Peterson" wrote:

> The neat thing about tasks is they offer the "Regenerate new task..."
> 1 day after each task is completed, as long as you set it to Recur
> every 1 day. You can even select Every Weekday if necessary.
>
> This way, from now on, all you have to do is dismiss the task and
> it will regenerate a new one. This would ensure that you have only
> one task live and any given time for that recurring daily/weekly/?
> task.
>
> Nikki
>
> "Jim In Minneapolis" <(E-Mail Removed)> wrote in
> message news:7E1CFCC4-9250-48A2-AB94-(E-Mail Removed)...
> Ok. Thanks for your taking the time to reply to my questions. I appreciate
> it!
>
> Jim
>
> "Brian Tillman [MVP - Outlook]" wrote:
>
> > "Jim In Minneapolis" <(E-Mail Removed)> wrote in
> > message news:98717329-10AC-46B0-B4FB-(E-Mail Removed)...
> >
> > > But I do not have "reminders" . . . . . rather, I have several hundred
> > > "RECURRING APPOINTMENTS".
> >
> > A recurring event is a single entry in your calendar with all the
> > recurrences
> > calculated form the original entry's start time and the recurrence value.
> > All
> > those past entries are not separate items. You can certainly select each
> > one
> > and delete it, but then they become exceptions to the recurrence and if
> > you do
> > anything to the event that causes the recurrences to need regeneration,
> > they'll all come back. If you delete the initial entry, you'll lose the
> > entire series.
> > --
> > Brian Tillman [MVP-Outlook]
> >
> >
>
>