I'm using outlook in an exchange environment.

When someone sends a meeting request, if accepted, its automatically added
in to the calendar, but if you decline it, it deletes the message and the
only trace of it is the reply generated in the outbox. Is there anyway to
stop outlook deleting the request or showing the user in a clearer way they
have declined a meeting.


TIA

thank for the info.



"Matthew Tisdel" <(E-Mail Removed)> wrote in message
news:A3D07760-114A-4F43-B4F2-(E-Mail Removed)...
> There is no way to do this, sorry. Obviously, the Decline shows up in the
Meeting Organizers mailbox. I don't if this would help what you are
experiencing, but you could create a rule for the sender of the meeting
request that looks for a "form name." Meeting Decline form is listed there.
You could then have the rule reply to the sender with a generic message
saying that they have declined a meeting. You could also set up a rule
something like this for the person Declining the meeting; just set the rule
up to check after sending, and look for the same Form Name.
>
> --
> Matthew
>
>
> "Gavin" wrote:
>
> > I'm using outlook in an exchange environment.
> >
> > When someone sends a meeting request, if accepted, its automatically
added
> > in to the calendar, but if you decline it, it deletes the message and
the
> > only trace of it is the reply generated in the outbox. Is there anyway
to
> > stop outlook deleting the request or showing the user in a clearer way
they
> > have declined a meeting.
> >
> >
> > TIA
> >
> >
> >

In earlier versions of Outlook a person declining would be
prompted for the opportunity to send a message to the
organiser. In Outlook 2003 this appears to be blocked.
If you can get that turned on, you can solve the problem,
and I would like to know how to to do it as well. I am
very frustrated with not being able to directly let the
organiser know I will not attend and why. I have to go to
the bother of opening a new mail message and referring
back to the automatically deleted invitation for details
to provide this courtesy to the organiser. Why such a
move - blocking the ability to respond directly in the
same way as accept and tentative - would be considered a
good thing is beyond me. All it does is cover for the
inconsiderate by making all of us look inconsiderate.

(E-Mail Removed)
>-----Original Message-----
>I'm using outlook in an exchange environment.
>
>When someone sends a meeting request, if accepted, its
automatically added
>in to the calendar, but if you decline it, it deletes the
message and the
>only trace of it is the reply generated in the outbox.
Is there anyway to
>stop outlook deleting the request or showing the user in
a clearer way they
>have declined a meeting.
>
>
>TIA
>
>
>.
>