I have several documents created in Word 2000 that contain user-defined
styles. When the documents are opened in 2003, the styles are missing & the
formatting of the document is changed. If the document is re-opened in 2000,
it is back to being fine. Is this a setting or a glitch? Need to know soon
before we upgrade any more computers with the latest version.

This does not have to do with Word 2000/2003 but probably with two different
normal.dot templates and with a setting in your documents to update styles
from the template. Open your documents in Word 2000. Under Tools > Templates
and Add-Ins, uncheck this option for each of the documents. Then see if the
problem persists.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
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"ISMGR" <(E-Mail Removed)> wrote in message
news:65D4BDAE-4786-4978-87D0-(E-Mail Removed)...
>I have several documents created in Word 2000 that contain user-defined
> styles. When the documents are opened in 2003, the styles are missing &
> the
> formatting of the document is changed. If the document is re-opened in
> 2000,
> it is back to being fine. Is this a setting or a glitch? Need to know soon
> before we upgrade any more computers with the latest version.

Hi =?Utf-8?B?SVNNR1I=?=,

> I have several documents created in Word 2000 that contain user-defined
> styles. When the documents are opened in 2003, the styles are missing & the
> formatting of the document is changed. If the document is re-opened in 2000,
> it is back to being fine. Is this a setting or a glitch? Need to know soon
> before we upgrade any more computers with the latest version.
>
Mmmm. first thing that comes to my mind is that the option to "update styles
automatically" is activated in Tools/Templates and Addins? If that's the case,
deactivate this in Word 2000 and the document should open "normally" in Word
2003.

If that's not what's causing the behavior, could you describe the style(s) that
are "getting lost" when you open in Word 2003?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)

The option to "Automatically update styles" was not checked, so that's not
the problem.

There are about 24 user-defined styles in the one document that are used to
control headings, indents, etc. The documents in question are used for
Architectural specifications & need to be formatted a certain way. The styles
actually came within the documents & were not created in-house. When I open
the document in 2003, the styles are gone from the document. Several other
similar documents can be opened in 2003 & have all of the user-defined styles
appear. It is a very odd situation.

"Cindy M -WordMVP-" wrote:

> Hi =?Utf-8?B?SVNNR1I=?=,
>
> > I have several documents created in Word 2000 that contain user-defined
> > styles. When the documents are opened in 2003, the styles are missing & the
> > formatting of the document is changed. If the document is re-opened in 2000,
> > it is back to being fine. Is this a setting or a glitch? Need to know soon
> > before we upgrade any more computers with the latest version.
> >
> Mmmm. first thing that comes to my mind is that the option to "update styles
> automatically" is activated in Tools/Templates and Addins? If that's the case,
> deactivate this in Word 2000 and the document should open "normally" in Word
> 2003.
>
> If that's not what's causing the behavior, could you describe the style(s) that
> are "getting lost" when you open in Word 2003?
>
> Cindy Meister
> INTER-Solutions, Switzerland
> http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
> http://www.word.mvps.org
>
> This reply is posted in the Newsgroup; please post any follow question or reply
> in the newsgroup and not by e-mail :-)
>
>

Make sure that you are looking at the Templates and Add-Ins dialog for the
particular problem document. There are a couple of places in Word with the
option to automatically update styles. It is only the one in the Templates
and Add-Ins dialog that causes this problem.

Otherwise, it might be a corrupt document. Doesn't seem likely, though.

You could try, in Word 2003, saving one of the documents that does work
under a new name and then copying the contents from one of the broken
documents into it. What happens?
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"ISMGR" <(E-Mail Removed)> wrote in message
news:E3EDC547-20C0-4788-AEBF-(E-Mail Removed)...
> The option to "Automatically update styles" was not checked, so that's not
> the problem.
>
> There are about 24 user-defined styles in the one document that are used
> to
> control headings, indents, etc. The documents in question are used for
> Architectural specifications & need to be formatted a certain way. The
> styles
> actually came within the documents & were not created in-house. When I
> open
> the document in 2003, the styles are gone from the document. Several other
> similar documents can be opened in 2003 & have all of the user-defined
> styles
> appear. It is a very odd situation.
>
> "Cindy M -WordMVP-" wrote:
>
>> Hi =?Utf-8?B?SVNNR1I=?=,
>>
>> > I have several documents created in Word 2000 that contain user-defined
>> > styles. When the documents are opened in 2003, the styles are missing &
>> > the
>> > formatting of the document is changed. If the document is re-opened in
>> > 2000,
>> > it is back to being fine. Is this a setting or a glitch? Need to know
>> > soon
>> > before we upgrade any more computers with the latest version.
>> >
>> Mmmm. first thing that comes to my mind is that the option to "update
>> styles
>> automatically" is activated in Tools/Templates and Addins? If that's the
>> case,
>> deactivate this in Word 2000 and the document should open "normally" in
>> Word
>> 2003.
>>
>> If that's not what's causing the behavior, could you describe the
>> style(s) that
>> are "getting lost" when you open in Word 2003?
>>
>> Cindy Meister
>> INTER-Solutions, Switzerland
>> http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
>> http://www.word.mvps.org
>>
>> This reply is posted in the Newsgroup; please post any follow question or
>> reply
>> in the newsgroup and not by e-mail :-)
>>
>>

I confirmed that I was in the Templates and Add-Ins dialog & it was unchecked.

I did try your suggestion to save a good document in 2003 under a new name
then copy in the info from the bad doc. The formatting re-appeared (outline
info) for the copied paragraphs in the new doc. Does this mean a corrupt doc?

"Charles Kenyon" wrote:

> Make sure that you are looking at the Templates and Add-Ins dialog for the
> particular problem document. There are a couple of places in Word with the
> option to automatically update styles. It is only the one in the Templates
> and Add-Ins dialog that causes this problem.
>
> Otherwise, it might be a corrupt document. Doesn't seem likely, though.
>
> You could try, in Word 2003, saving one of the documents that does work
> under a new name and then copying the contents from one of the broken
> documents into it. What happens?
> --
> Charles Kenyon
>
> Word New User FAQ & Web Directory: http://addbalance.com/word
>
> Intermediate User's Guide to Microsoft Word (supplemented version of
> Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
>
> See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
> --------- --------- --------- --------- --------- ---------
> This message is posted to a newsgroup. Please post replies
> and questions to the newsgroup so that others can learn
> from my ignorance and your wisdom.
>
>
> "ISMGR" <(E-Mail Removed)> wrote in message
> news:E3EDC547-20C0-4788-AEBF-(E-Mail Removed)...
> > The option to "Automatically update styles" was not checked, so that's not
> > the problem.
> >
> > There are about 24 user-defined styles in the one document that are used
> > to
> > control headings, indents, etc. The documents in question are used for
> > Architectural specifications & need to be formatted a certain way. The
> > styles
> > actually came within the documents & were not created in-house. When I
> > open
> > the document in 2003, the styles are gone from the document. Several other
> > similar documents can be opened in 2003 & have all of the user-defined
> > styles
> > appear. It is a very odd situation.
> >
> > "Cindy M -WordMVP-" wrote:
> >
> >> Hi =?Utf-8?B?SVNNR1I=?=,
> >>
> >> > I have several documents created in Word 2000 that contain user-defined
> >> > styles. When the documents are opened in 2003, the styles are missing &
> >> > the
> >> > formatting of the document is changed. If the document is re-opened in
> >> > 2000,
> >> > it is back to being fine. Is this a setting or a glitch? Need to know
> >> > soon
> >> > before we upgrade any more computers with the latest version.
> >> >
> >> Mmmm. first thing that comes to my mind is that the option to "update
> >> styles
> >> automatically" is activated in Tools/Templates and Addins? If that's the
> >> case,
> >> deactivate this in Word 2000 and the document should open "normally" in
> >> Word
> >> 2003.
> >>
> >> If that's not what's causing the behavior, could you describe the
> >> style(s) that
> >> are "getting lost" when you open in Word 2003?
> >>
> >> Cindy Meister
> >> INTER-Solutions, Switzerland
> >> http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
> >> http://www.word.mvps.org
> >>
> >> This reply is posted in the Newsgroup; please post any follow question or
> >> reply
> >> in the newsgroup and not by e-mail :-)
> >>
> >>
>
>
>

Hi =?Utf-8?B?SVNNR1I=?=,

> I did try your suggestion to save a good document in 2003 under a new name
> then copy in the info from the bad doc. The formatting re-appeared (outline
> info) for the copied paragraphs in the new doc. Does this mean a corrupt doc?
>
Sounds like it, yes. Although it's the first time I've encountered one that
exhibited this behavior .-)

You might try saving these files in RTF or HTML format in Word 2000 and see if
they open correctly in Word 2003 from that format (might save some time and
frustration, if it works).

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)