(1) I cannot find any way to change cross references from "Figure 1"
to "fig. 1"

(Of course they should read "Figure 1" in the actual captions.)

(2) I cannot get the Footnote Text and Footnote Reference styles to
appear in the drop-down menu or the panel! (Unless, of course, I "Show
all styles," which is quite useless.) (I think I once knew how to do
this.)

What is the difference betwen "In use" and "In this document"?

Hi Peter,

"Peter T. Daniels" wrote
> I cannot get the Footnote Text and Footnote Reference
> styles to appear in the drop-down menu or the panel!

press Ctrl+Shift+S to show another pane, where you can choose, create,
and modify styles.
Or press Shift+F1 to show the "Reveal formatting" task pane. Enable
"Distinguish style source", then you can open the style hyperlinks.

--
Lisa [MS MVP Word]

On Sep 19, 12:16*pm, "Suzanne S. Barnhill" <sbarnh...@mvps.org> wrote:
> You can't change the format of the cross-reference itself. What you can do
> is insert only the figure number and type in "fig." yourself; seehttp://sbarnhill.mvps.org/WordFAQs/CombineXrefs.htmfor the method to insert
> just the number.

Why couldn't _they_, instead of Adobe, have acquired FrameMaker?

> As for accessing Footnote Text and Footnote Reference styles, the easiest
> way is to right-click in some text that has that style applied and choose
> Style... (not Styles, which is something else). The Styles dialog will open
> with that style selected, and you can click Modify... and go from there.

But I have from time to time have had a need to apply the style to a
paragraph that came to me styled Normal (for various reasons), and
then usually there won't be any actual footnotes.

> In Word 2007 and Word 2010, All Styles does at least display *all* styles,
> and if you tell Word to display them in alphabetical order, you can find any
> given style (except table and list styles, which I believe are not displayed
> that way). There are other ways to display styles in order to apply them,
> but if you want to be able to modify them, then you need to use either the
> Styles pane or the context menu as described above.

But then you have to go through several more clicks to change from
"Show All" back to "In Use" or In this document" (between which there
has never been any difference).

> "Peter T. Daniels" <gramma...@verizon.net> wrote in messagenews:a095f950-ea93-4b10-b1ff-(E-Mail Removed)...
>
>
>
> > (1) I cannot find any way to change cross references from "Figure 1"
> > to "fig. 1"
>
> > (Of course they should read "Figure 1" in the actual captions.)
>
> > (2) I cannot get the Footnote Text and Footnote Reference styles to
> > appear in the drop-down menu or the panel! (Unless, of course, I "Show
> > all styles," which is quite useless.) (I think I once knew how to do
> > this.)
>
> > What is the difference betwen "In use" and "In this document"?- Hide quoted text -
>
> - Show quoted text -

Thanks for the tip on Reveal Formatting. I'm not sure I had figured out any
way to access that in Word 2007/2010.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Lisa Wilke-Thissen" <wilke-(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> Hi Peter,
>
> "Peter T. Daniels" wrote
>> I cannot get the Footnote Text and Footnote Reference
>> styles to appear in the drop-down menu or the panel!
>
> press Ctrl+Shift+S to show another pane, where you can choose, create, and
> modify styles.
> Or press Shift+F1 to show the "Reveal formatting" task pane. Enable
> "Distinguish style source", then you can open the style hyperlinks.
>
> --
> Lisa [MS MVP Word]
>
>

If you just want to apply the style, then there are certainly plenty of ways
to arrive at it. The simplest and least obtrusive, in my opinion, is to add
the classic Style dropdown to the QAT. If you press Shift while opening that
list, it will display ALL styles.

The Apply Styles floating dialog, mentioned by Lisa (Ctrl+Shift+S) is also
useful. I had forgotten that it actually has a Modify... button as well (and
a button to open the Styles pane if needed). It also has the advantage that
(unlike the Style box on the QAT), it can be resized to display long style
names (or to be narrow enough to stash in the background area on one side of
the document page) and the further advantage that the styles are also
displayed in the same font (not formatted in the style itself).

It has the disadvantage, however, that it follows the Options setting of the
Styles pane, so unless you have All Styles selected there, you won't get All
Styles (even by pressing Shift) in the Apply Styles dialog. OTOH, at least
in my copy, the Recommended styles include Footnote Reference and Footnote
Text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Peter T. Daniels" <(E-Mail Removed)> wrote in message
news:ca4bc236-3df6-41d3-aff5-(E-Mail Removed)...
On Sep 19, 12:16 pm, "Suzanne S. Barnhill" <sbarnh...@mvps.org> wrote:
> You can't change the format of the cross-reference itself. What you can do
> is insert only the figure number and type in "fig." yourself;
> seehttp://sbarnhill.mvps.org/WordFAQs/CombineXrefs.htmfor the method to
> insert
> just the number.

Why couldn't _they_, instead of Adobe, have acquired FrameMaker?

> As for accessing Footnote Text and Footnote Reference styles, the easiest
> way is to right-click in some text that has that style applied and choose
> Style... (not Styles, which is something else). The Styles dialog will
> open
> with that style selected, and you can click Modify... and go from there.

But I have from time to time have had a need to apply the style to a
paragraph that came to me styled Normal (for various reasons), and
then usually there won't be any actual footnotes.

> In Word 2007 and Word 2010, All Styles does at least display *all* styles,
> and if you tell Word to display them in alphabetical order, you can find
> any
> given style (except table and list styles, which I believe are not
> displayed
> that way). There are other ways to display styles in order to apply them,
> but if you want to be able to modify them, then you need to use either the
> Styles pane or the context menu as described above.

But then you have to go through several more clicks to change from
"Show All" back to "In Use" or In this document" (between which there
has never been any difference).

> "Peter T. Daniels" <gramma...@verizon.net> wrote in
> messagenews:a095f950-ea93-4b10-b1ff-(E-Mail Removed)...
>
>
>
> > (1) I cannot find any way to change cross references from "Figure 1"
> > to "fig. 1"
>
> > (Of course they should read "Figure 1" in the actual captions.)
>
> > (2) I cannot get the Footnote Text and Footnote Reference styles to
> > appear in the drop-down menu or the panel! (Unless, of course, I "Show
> > all styles," which is quite useless.) (I think I once knew how to do
> > this.)
>
> > What is the difference betwen "In use" and "In this document"?- Hide
> > quoted text -
>
> - Show quoted text -

Note that you can type a style name in the Apply Styles pane; if the
name doesn't exist, the Apply button changes to New, and you can choose
to create it. If the style does exist, you can use the Modify button to
change it. In both cases, you don't have to apply the style to text.

Stefan Blom
Microsoft Word MVP



On 2011-09-19 20:50, Suzanne S. Barnhill wrote:
> If you just want to apply the style, then there are certainly plenty of
> ways to arrive at it. The simplest and least obtrusive, in my opinion,
> is to add the classic Style dropdown to the QAT. If you press Shift
> while opening that list, it will display ALL styles.
>
> The Apply Styles floating dialog, mentioned by Lisa (Ctrl+Shift+S) is
> also useful. I had forgotten that it actually has a Modify... button as
> well (and a button to open the Styles pane if needed). It also has the
> advantage that (unlike the Style box on the QAT), it can be resized to
> display long style names (or to be narrow enough to stash in the
> background area on one side of the document page) and the further
> advantage that the styles are also displayed in the same font (not
> formatted in the style itself).
>
> It has the disadvantage, however, that it follows the Options setting of
> the Styles pane, so unless you have All Styles selected there, you won't
> get All Styles (even by pressing Shift) in the Apply Styles dialog.
> OTOH, at least in my copy, the Recommended styles include Footnote
> Reference and Footnote Text.
>

On Sep 19, 2:50*pm, "Suzanne S. Barnhill" <sbarnh...@mvps.org> wrote:
> If you just want to apply the style, then there are certainly plenty of ways
> to arrive at it. The simplest and least obtrusive, in my opinion, is to add
> the classic Style dropdown to the QAT. If you press Shift while opening that
> list, it will display ALL styles.

But that menu will be several feet long and still require scrolling
through dozens of useless lines. All I want is for Footnote Text and
Footnote Reference to be among the half-dozen styles that are "In Use"
or "In This Document"!

> The Apply Styles floating dialog, mentioned by Lisa (Ctrl+Shift+S) is also
> useful. I had forgotten that it actually has a Modify... button as well (and
> a button to open the Styles pane if needed). It also has the advantage that
> (unlike the Style box on the QAT), it can be resized to display long style
> names (or to be narrow enough to stash in the background area on one sideof
> the document page) and the further advantage that the styles are also
> displayed in the same font (not formatted in the style itself).

But that would present the same problem.

> It has the disadvantage, however, that it follows the Options setting of the
> Styles pane, so unless you have All Styles selected there, you won't get All
> Styles (even by pressing Shift) in the Apply Styles dialog. OTOH, at least
> in my copy, the Recommended styles include Footnote Reference and Footnote
> Text.

I just checked, and unfortunately it doesn't. I could live with the
"Recommended" list if you could figure out how you got them into it!

> "Peter T. Daniels" <gramma...@verizon.net> wrote in messagenews:ca4bc236-3df6-41d3-aff5-(E-Mail Removed)...
> On Sep 19, 12:16 pm, "Suzanne S. Barnhill" <sbarnh...@mvps.org> wrote:
>
> > You can't change the format of the cross-reference itself. What you cando
> > is insert only the figure number and type in "fig." yourself;
> > seehttp://sbarnhill.mvps.org/WordFAQs/CombineXrefs.htmforthe method to
> > insert
> > just the number.
>
> Why couldn't _they_, instead of Adobe, have acquired FrameMaker?
>
> > As for accessing Footnote Text and Footnote Reference styles, the easiest
> > way is to right-click in some text that has that style applied and choose
> > Style... (not Styles, which is something else). The Styles dialog will
> > open
> > with that style selected, and you can click Modify... and go from there..
>
> But I have from time to time have had a need to apply the style to a
> paragraph that came to me styled Normal (for various reasons), and
> then usually there won't be any actual footnotes.
>
> > In Word 2007 and Word 2010, All Styles does at least display *all* styles,
> > and if you tell Word to display them in alphabetical order, you can find
> > any
> > given style (except table and list styles, which I believe are not
> > displayed
> > that way). There are other ways to display styles in order to apply them,
> > but if you want to be able to modify them, then you need to use either the
> > Styles pane or the context menu as described above.
>
> But then you have to go through several more clicks to change from
> "Show All" back to "In Use" or In this document" (between which there
> has never been any difference).
>
>
>
> > "Peter T. Daniels" <gramma...@verizon.net> wrote in
> > messagenews:a095f950-ea93-4b10-b1ff-(E-Mail Removed)...
>
> > > (1) I cannot find any way to change cross references from "Figure 1"
> > > to "fig. 1"
>
> > > (Of course they should read "Figure 1" in the actual captions.)
>
> > > (2) I cannot get the Footnote Text and Footnote Reference styles to
> > > appear in the drop-down menu or the panel! (Unless, of course, I "Show
> > > all styles," which is quite useless.) (I think I once knew how to do
> > > this.)
>
> > > What is the difference betwen "In use" and "In this document"?-

You can choose whatever styles you like to be Recommended. That's the whole
idea of the Manage Styles dialog. You can set the priority of styles and
choose whether they're visible or not. You can also (through the Styles
pane, not Manage Styles) choose which are Quick Styles, and the Quick Styles
displayed in the gallery are listed in order of priority (and alphabetically
within the same priority level). Styles with a priority of 1 are shown
first, then 2 and so on. You can also specify "first" and "last."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Peter T. Daniels" <(E-Mail Removed)> wrote in message
news:edeee95c-b137-4c40-a4d7-(E-Mail Removed)...
On Sep 19, 2:50 pm, "Suzanne S. Barnhill" <sbarnh...@mvps.org> wrote:
> If you just want to apply the style, then there are certainly plenty of
> ways
> to arrive at it. The simplest and least obtrusive, in my opinion, is to
> add
> the classic Style dropdown to the QAT. If you press Shift while opening
> that
> list, it will display ALL styles.

But that menu will be several feet long and still require scrolling
through dozens of useless lines. All I want is for Footnote Text and
Footnote Reference to be among the half-dozen styles that are "In Use"
or "In This Document"!

> The Apply Styles floating dialog, mentioned by Lisa (Ctrl+Shift+S) is also
> useful. I had forgotten that it actually has a Modify... button as well
> (and
> a button to open the Styles pane if needed). It also has the advantage
> that
> (unlike the Style box on the QAT), it can be resized to display long style
> names (or to be narrow enough to stash in the background area on one side
> of
> the document page) and the further advantage that the styles are also
> displayed in the same font (not formatted in the style itself).

But that would present the same problem.

> It has the disadvantage, however, that it follows the Options setting of
> the
> Styles pane, so unless you have All Styles selected there, you won't get
> All
> Styles (even by pressing Shift) in the Apply Styles dialog. OTOH, at least
> in my copy, the Recommended styles include Footnote Reference and Footnote
> Text.

I just checked, and unfortunately it doesn't. I could live with the
"Recommended" list if you could figure out how you got them into it!

> "Peter T. Daniels" <gramma...@verizon.net> wrote in
> messagenews:ca4bc236-3df6-41d3-aff5-(E-Mail Removed)...
> On Sep 19, 12:16 pm, "Suzanne S. Barnhill" <sbarnh...@mvps.org> wrote:
>
> > You can't change the format of the cross-reference itself. What you can
> > do
> > is insert only the figure number and type in "fig." yourself;
> > seehttp://sbarnhill.mvps.org/WordFAQs/CombineXrefs.htmforthe method to
> > insert
> > just the number.
>
> Why couldn't _they_, instead of Adobe, have acquired FrameMaker?
>
> > As for accessing Footnote Text and Footnote Reference styles, the
> > easiest
> > way is to right-click in some text that has that style applied and
> > choose
> > Style... (not Styles, which is something else). The Styles dialog will
> > open
> > with that style selected, and you can click Modify... and go from there.
>
> But I have from time to time have had a need to apply the style to a
> paragraph that came to me styled Normal (for various reasons), and
> then usually there won't be any actual footnotes.
>
> > In Word 2007 and Word 2010, All Styles does at least display *all*
> > styles,
> > and if you tell Word to display them in alphabetical order, you can find
> > any
> > given style (except table and list styles, which I believe are not
> > displayed
> > that way). There are other ways to display styles in order to apply
> > them,
> > but if you want to be able to modify them, then you need to use either
> > the
> > Styles pane or the context menu as described above.
>
> But then you have to go through several more clicks to change from
> "Show All" back to "In Use" or In this document" (between which there
> has never been any difference).
>
>
>
> > "Peter T. Daniels" <gramma...@verizon.net> wrote in
> > messagenews:a095f950-ea93-4b10-b1ff-(E-Mail Removed)...
>
> > > (1) I cannot find any way to change cross references from "Figure 1"
> > > to "fig. 1"
>
> > > (Of course they should read "Figure 1" in the actual captions.)
>
> > > (2) I cannot get the Footnote Text and Footnote Reference styles to
> > > appear in the drop-down menu or the panel! (Unless, of course, I "Show
> > > all styles," which is quite useless.) (I think I once knew how to do
> > > this.)
>
> > > What is the difference betwen "In use" and "In this document"?-

So how do you get something into "Recommended"? I don't find such a
checkbox anywhere.

I don't use Quick Styles, Galleries, or anything else of that ilk, and
if there were a way to get rid of them (short of reprogramming, as was
pushed so heavily a few years ago), I'd do it.

On Sep 19, 5:46*pm, "Suzanne S. Barnhill" <sbarnh...@mvps.org> wrote:
> You can choose whatever styles you like to be Recommended. That's the whole
> idea of the Manage Styles dialog. You can set the priority of styles and
> choose whether they're visible or not. You can also (through the Styles
> pane, not Manage Styles) choose which are Quick Styles, and the Quick Styles
> displayed in the gallery are listed in order of priority (and alphabetically
> within the same priority level). Styles with a priority of 1 are shown
> first, then 2 and so on. You can also specify "first" and "last."

There is no check box. Instead, you make use of the controls on the
Recommend tab of the dialog box. You assign priority levels to styles,
and these determine the sort order in the Styles group on the Home tab.
(Styles with the same priority are sorted alphabetically, I believe.)

Stefan Blom
Microsoft Word MVP



On 2011-09-20 00:31, Peter T. Daniels wrote:
> So how do you get something into "Recommended"? I don't find such a
> checkbox anywhere.
>
> I don't use Quick Styles, Galleries, or anything else of that ilk, and
> if there were a way to get rid of them (short of reprogramming, as was
> pushed so heavily a few years ago), I'd do it.
>
> On Sep 19, 5:46 pm, "Suzanne S. Barnhill"<sbarnh...@mvps.org> wrote:
>> You can choose whatever styles you like to be Recommended. That's the whole
>> idea of the Manage Styles dialog. You can set the priority of styles and
>> choose whether they're visible or not. You can also (through the Styles
>> pane, not Manage Styles) choose which are Quick Styles, and the Quick Styles
>> displayed in the gallery are listed in order of priority (and alphabetically
>> within the same priority level). Styles with a priority of 1 are shown
>> first, then 2 and so on. You can also specify "first" and "last."