I have created a Task sub-folder underneath the root Tasks folder. When I
create a New Task Request and assign it to someone, I see the following
message:

'This task request is not in your Tasks folder. The task will not be updated
when you receive responses or updates unless you move it to your Tasks
folder. Are you sure you want to continue?' Yes/No

Subsequently, if click Yes and the recipient Accepts and changes the status
of the Task Request, its status is not updated.

The same happens if I create a Tasks (eg. called 'Tasks 2') folder at the
same level as the original Tasks folder.

Any ideas how I can create Task Requests in Tasks folders other than the
default Tasks folder, and have the status of that Task be automatically
updated?

Thanks,
Selim Muhiuddin

Outlook simply isn't designed to do that. Perhaps the solution is to combine everything into your main Tasks folder and use categories to see view types of tasks.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Selim Muhiuddin" <Selim (E-Mail Removed)> wrote in message news:47F3DDC4-2698-4FDC-AC71-(E-Mail Removed)...
>I have created a Task sub-folder underneath the root Tasks folder. When I
> create a New Task Request and assign it to someone, I see the following
> message:
>
> 'This task request is not in your Tasks folder. The task will not be updated
> when you receive responses or updates unless you move it to your Tasks
> folder. Are you sure you want to continue?' Yes/No
>
> Subsequently, if click Yes and the recipient Accepts and changes the status
> of the Task Request, its status is not updated.
>
> The same happens if I create a Tasks (eg. called 'Tasks 2') folder at the
> same level as the original Tasks folder.
>
> Any ideas how I can create Task Requests in Tasks folders other than the
> default Tasks folder, and have the status of that Task be automatically
> updated?
>
> Thanks,
> Selim Muhiuddin

Thanks Sue. The reason why I wanted to create a hierarchy of Tasks is because
I am doing this to a shared mailbox, and using folder Permissioning I wanted
to determine who should be able to see the Tasks in particular folders.

I'll have a look at using categories in the main Tasks folder. The downside
being that I cannot prevent access to particular Tasks.

Regards,
Selim Muhiuddin


"Sue Mosher [MVP-Outlook]" wrote:

> Outlook simply isn't designed to do that. Perhaps the solution is to combine everything into your main Tasks folder and use categories to see view types of tasks.
>
> --
> Sue Mosher, Outlook MVP
> Author of
> Microsoft Outlook Programming - Jumpstart for
> Administrators, Power Users, and Developers
> http://www.outlookcode.com/jumpstart.aspx
>
>
> "Selim Muhiuddin" <Selim (E-Mail Removed)> wrote in message news:47F3DDC4-2698-4FDC-AC71-(E-Mail Removed)...
> >I have created a Task sub-folder underneath the root Tasks folder. When I
> > create a New Task Request and assign it to someone, I see the following
> > message:
> >
> > 'This task request is not in your Tasks folder. The task will not be updated
> > when you receive responses or updates unless you move it to your Tasks
> > folder. Are you sure you want to continue?' Yes/No
> >
> > Subsequently, if click Yes and the recipient Accepts and changes the status
> > of the Task Request, its status is not updated.
> >
> > The same happens if I create a Tasks (eg. called 'Tasks 2') folder at the
> > same level as the original Tasks folder.
> >
> > Any ideas how I can create Task Requests in Tasks folders other than the
> > default Tasks folder, and have the status of that Task be automatically
> > updated?
> >
> > Thanks,
> > Selim Muhiuddin
>

Then you'll need to choose which is more important to you: assigning tasks and getting responses or restricting access.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Selim Muhiuddin" <(E-Mail Removed)> wrote in message news:2014DF3F-B17E-49AF-B5AE-(E-Mail Removed)...
> Thanks Sue. The reason why I wanted to create a hierarchy of Tasks is because
> I am doing this to a shared mailbox, and using folder Permissioning I wanted
> to determine who should be able to see the Tasks in particular folders.
>
> I'll have a look at using categories in the main Tasks folder. The downside
> being that I cannot prevent access to particular Tasks.
>
> Regards,
> Selim Muhiuddin
>
>
> "Sue Mosher [MVP-Outlook]" wrote:
>
>> Outlook simply isn't designed to do that. Perhaps the solution is to combine everything into your main Tasks folder and use categories to see view types of tasks.

>>
>> "Selim Muhiuddin" <Selim (E-Mail Removed)> wrote in message news:47F3DDC4-2698-4FDC-AC71-(E-Mail Removed)...
>> >I have created a Task sub-folder underneath the root Tasks folder. When I
>> > create a New Task Request and assign it to someone, I see the following
>> > message:
>> >
>> > 'This task request is not in your Tasks folder. The task will not be updated
>> > when you receive responses or updates unless you move it to your Tasks
>> > folder. Are you sure you want to continue?' Yes/No
>> >
>> > Subsequently, if click Yes and the recipient Accepts and changes the status
>> > of the Task Request, its status is not updated.
>> >
>> > The same happens if I create a Tasks (eg. called 'Tasks 2') folder at the
>> > same level as the original Tasks folder.
>> >
>> > Any ideas how I can create Task Requests in Tasks folders other than the
>> > default Tasks folder, and have the status of that Task be automatically
>> > updated?
>> >
>> > Thanks,
>> > Selim Muhiuddin
>>

[cjscjs]

Hi,

Did you get any further with this. It seems like this is the intuitive way that the task sharing should work and that it was more a badly designed task sharing method, since I have seen multiple posts requesting the same ability.

I know that I can create a shared folder in MS Outlook 2010 and if I delegate that to myself and someone else, then if either one of us change the task - it gets updated which is what we want. Fantastic.
However, when the changes are made the task do not get highlighted as UNREAD. The modified date changes but it is still no highlighted as unread.

I tried looking into some Advanced filtering to change the font and colour in the event of some field value changing such as the "modified" anytime but it of course will always highlight. Someone mentioned looking into the "Saved" field - but will require some programming I think.

Any update from your end since the post?
Many thanks
CJS