Hi Guys,

I use Outlook 2007 and have a following problem:

I need to track my outgoing emails while my company policy is to
automatically delete emails in Sent Items folder that are more than 2
weeks old. So my solution for this problem was to create a rule that
copies all outgoing emails to other folder. Any other suggestions
(beside changing a company policy or the company itself ) ?

But than I faced another problem that I really cant solve. I always
work with Unread email folder as a primary view. I found it very
useful view. But every email copied by a rule from Sent Items to other
folder, is copied as a new !!! So my unread email view got populated
with emails I really don't want to see there.

So my question is: how can I automatically mark all emails going to
the specified folder as read ?

If you have a different solution (for example not through rules)
please share it with me. It is always fun to learn new things

Thanks in advance,
Alik

Recreate a Search Folder for Unread Mail that excludes the folder you move
your Sent Items to.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"Alex" <(E-Mail Removed)> wrote in message
news:19dd0bda-4f7a-4d1f-81aa-(E-Mail Removed)...
> Hi Guys,
>
> I use Outlook 2007 and have a following problem:
>
> I need to track my outgoing emails while my company policy is to
> automatically delete emails in Sent Items folder that are more than 2
> weeks old. So my solution for this problem was to create a rule that
> copies all outgoing emails to other folder. Any other suggestions
> (beside changing a company policy or the company itself ) ?
>
> But than I faced another problem that I really cant solve. I always
> work with Unread email folder as a primary view. I found it very
> useful view. But every email copied by a rule from Sent Items to other
> folder, is copied as a new !!! So my unread email view got populated
> with emails I really don't want to see there.
>
> So my question is: how can I automatically mark all emails going to
> the specified folder as read ?
>
> If you have a different solution (for example not through rules)
> please share it with me. It is always fun to learn new things
>
> Thanks in advance,
> Alik

On Feb 18, 11:22*am, "Roady [MVP]"
<newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net> wrote:
> Recreate a Search Folder for Unread Mail that excludes the folder you move
> your Sent Items to.
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> http://www.msoutlook.info/
> Real World Questions, Real World Answers
>
> -----
>
> "Alex" <alik.sher...@gmail.com> wrote in message
>
> news:19dd0bda-4f7a-4d1f-81aa-(E-Mail Removed)...
>
>
>
> > Hi Guys,
>
> > I use Outlook 2007 and have a following problem:
>
> > I need to track my outgoing emails while my company policy is to
> > automatically delete emails in Sent Items folder that are more than 2
> > weeks old. So my solution for this problem was to create a rule that
> > copies all outgoing emails to other folder. Any other suggestions
> > (beside changing a company policy or the company itself ) ?
>
> > But than I faced another problem that I really cant solve. I always
> > work with Unread email folder as a primary view. I found it very
> > useful view. But every email copied by a rule from Sent Items to other
> > folder, is copied as a new !!! So my unread email view got populated
> > with emails I really don't want to see there.
>
> > So my question is: how can I automatically mark all emails going to
> > the specified folder as read ?
>
> > If you have a different solution (for example not through rules)
> > please share it with me. It is always fun to learn new things
>
> > Thanks in advance,
> > Alik- Hide quoted text -
>
> - Show quoted text -

Hi Robert,

Thanks a lot for a solution. It is a good one
Now I don't see those emails in Unread Email search folder.

But I am still curious, is there a way to mark those "copied by rule"
emails as read ?
Thanks in advance
Alex

No, not by a rule but there might be ways to catch this by some custom VBA.
Personally I wouldn't be too bothered about unread items in your Sent Items
folder; simply ignore them. Every now and then a right click on the folder->
Mark All as Read could be more efficient if you're not familiar with using
VBA.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"Alex" <(E-Mail Removed)> wrote in message
news:14de3e85-b66b-4a94-b5f0-(E-Mail Removed)...
> On Feb 18, 11:22 am, "Roady [MVP]"
> <newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net> wrote:
>> Recreate a Search Folder for Unread Mail that excludes the folder you
>> move
>> your Sent Items to.
>>
>> --
>> Robert Sparnaaij [MVP-Outlook]
>> Coauthor, Configuring Microsoft Outlook 2003http://www.howto-outlook.com/
>> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>>
>> http://www.msoutlook.info/
>> Real World Questions, Real World Answers
>>
>> -----
>>
>> "Alex" <alik.sher...@gmail.com> wrote in message
>>
>> news:19dd0bda-4f7a-4d1f-81aa-(E-Mail Removed)...
>>
>>
>>
>> > Hi Guys,
>>
>> > I use Outlook 2007 and have a following problem:
>>
>> > I need to track my outgoing emails while my company policy is to
>> > automatically delete emails in Sent Items folder that are more than 2
>> > weeks old. So my solution for this problem was to create a rule that
>> > copies all outgoing emails to other folder. Any other suggestions
>> > (beside changing a company policy or the company itself ) ?
>>
>> > But than I faced another problem that I really cant solve. I always
>> > work with Unread email folder as a primary view. I found it very
>> > useful view. But every email copied by a rule from Sent Items to other
>> > folder, is copied as a new !!! So my unread email view got populated
>> > with emails I really don't want to see there.
>>
>> > So my question is: how can I automatically mark all emails going to
>> > the specified folder as read ?
>>
>> > If you have a different solution (for example not through rules)
>> > please share it with me. It is always fun to learn new things
>>
>> > Thanks in advance,
>> > Alik- Hide quoted text -
>>
>> - Show quoted text -
>
> Hi Robert,
>
> Thanks a lot for a solution. It is a good one
> Now I don't see those emails in Unread Email search folder.
>
> But I am still curious, is there a way to mark those "copied by rule"
> emails as read ?
> Thanks in advance
> Alex

On Feb 18, 3:36*pm, "Roady [MVP]"
<newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net> wrote:
> No, not by a rule but there might be ways to catch this by some custom VBA..
> Personally I wouldn't be too bothered about unread items in your Sent Items
> folder; simply ignore them. Every now and then a right click on the folder->
> Mark All as Read could be more efficient if you're not familiar with using
> VBA.
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> http://www.msoutlook.info/
> Real World Questions, Real World Answers
>
> -----
>
> "Alex" <alik.sher...@gmail.com> wrote in message
>
> news:14de3e85-b66b-4a94-b5f0-(E-Mail Removed)...
>
>
>
> > On Feb 18, 11:22 am, "Roady [MVP]"
> > <newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net> wrote:
> >> Recreate a Search Folder for Unread Mail that excludes the folder you
> >> move
> >> your Sent Items to.
>
> >> --
> >> Robert Sparnaaij [MVP-Outlook]
> >> Coauthor, Configuring Microsoft Outlook 2003http://www.howto-outlook.com/
> >> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> >>http://www.msoutlook.info/
> >> Real World Questions, Real World Answers
>
> >> -----
>
> >> "Alex" <alik.sher...@gmail.com> wrote in message
>
> >>news:19dd0bda-4f7a-4d1f-81aa-(E-Mail Removed)....
>
> >> > Hi Guys,
>
> >> > I use Outlook 2007 and have a following problem:
>
> >> > I need to track my outgoing emails while my company policy is to
> >> > automatically delete emails in Sent Items folder that are more than 2
> >> > weeks old. So my solution for this problem was to create a rule that
> >> > copies all outgoing emails to other folder. Any other suggestions
> >> > (beside changing a company policy or the company itself ) ?
>
> >> > But than I faced another problem that I really cant solve. I always
> >> > work with Unread email folder as a primary view. I found it very
> >> > useful view. But every email copied by a rule from Sent Items to other
> >> > folder, is copied as a new !!! So my unread email view got populated
> >> > with emails I really don't want to see there.
>
> >> > So my question is: how can I automatically mark all emails going to
> >> > the specified folder as read ?
>
> >> > If you have a different solution (for example not through rules)
> >> > please share it with me. It is always fun to learn new things
>
> >> > Thanks in advance,
> >> > Alik- Hide quoted text -
>
> >> - Show quoted text -
>
> > Hi Robert,
>
> > Thanks a lot for a solution. It is a good one
> > Now I don't see those emails in Unread Email search folder.
>
> > But I am still curious, is there a way to mark those "copied by rule"
> > emails as read ?
> > Thanks in advance
> > Alex- Hide quoted text -
>
> - Show quoted text -

Agree,
Thanks again

You're welcome! :-)

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"Alex" <(E-Mail Removed)> wrote in message
news:e8a38c85-229a-40ef-98b8-(E-Mail Removed)...
> On Feb 18, 3:36 pm, "Roady [MVP]"
> <newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net> wrote:
>> No, not by a rule but there might be ways to catch this by some custom
>> VBA.
>> Personally I wouldn't be too bothered about unread items in your Sent
>> Items
>> folder; simply ignore them. Every now and then a right click on the
>> folder->
>> Mark All as Read could be more efficient if you're not familiar with
>> using
>> VBA.
>>
>> --
>> Robert Sparnaaij [MVP-Outlook]
>> Coauthor, Configuring Microsoft Outlook 2003http://www.howto-outlook.com/
>> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>>
>> http://www.msoutlook.info/
>> Real World Questions, Real World Answers
>>
>> -----
>>
>> "Alex" <alik.sher...@gmail.com> wrote in message
>>
>> news:14de3e85-b66b-4a94-b5f0-(E-Mail Removed)...
>>
>>
>>
>> > On Feb 18, 11:22 am, "Roady [MVP]"
>> > <newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net> wrote:
>> >> Recreate a Search Folder for Unread Mail that excludes the folder you
>> >> move
>> >> your Sent Items to.
>>
>> >> --
>> >> Robert Sparnaaij [MVP-Outlook]
>> >> Coauthor, Configuring Microsoft Outlook
>> >> 2003http://www.howto-outlook.com/
>> >> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>>
>> >>http://www.msoutlook.info/
>> >> Real World Questions, Real World Answers
>>
>> >> -----
>>
>> >> "Alex" <alik.sher...@gmail.com> wrote in message
>>
>> >>news:19dd0bda-4f7a-4d1f-81aa-(E-Mail Removed)...
>>
>> >> > Hi Guys,
>>
>> >> > I use Outlook 2007 and have a following problem:
>>
>> >> > I need to track my outgoing emails while my company policy is to
>> >> > automatically delete emails in Sent Items folder that are more than
>> >> > 2
>> >> > weeks old. So my solution for this problem was to create a rule that
>> >> > copies all outgoing emails to other folder. Any other suggestions
>> >> > (beside changing a company policy or the company itself ) ?
>>
>> >> > But than I faced another problem that I really cant solve. I always
>> >> > work with Unread email folder as a primary view. I found it very
>> >> > useful view. But every email copied by a rule from Sent Items to
>> >> > other
>> >> > folder, is copied as a new !!! So my unread email view got populated
>> >> > with emails I really don't want to see there.
>>
>> >> > So my question is: how can I automatically mark all emails going to
>> >> > the specified folder as read ?
>>
>> >> > If you have a different solution (for example not through rules)
>> >> > please share it with me. It is always fun to learn new things
>>
>> >> > Thanks in advance,
>> >> > Alik- Hide quoted text -
>>
>> >> - Show quoted text -
>>
>> > Hi Robert,
>>
>> > Thanks a lot for a solution. It is a good one
>> > Now I don't see those emails in Unread Email search folder.
>>
>> > But I am still curious, is there a way to mark those "copied by rule"
>> > emails as read ?
>> > Thanks in advance
>> > Alex- Hide quoted text -
>>
>> - Show quoted text -
>
> Agree,
> Thanks again

> >> >> > So my question is: how can I automatically mark all emails going to
> >> >> > the specified folder as read ?

I have the same problem, but I need to move all sent emails to diffent
folders. Each of these folders holds ALL communications (sent +
received messages) for a person or group. I disabled the "Save copies
of messages in Sent Items folder" and created rules for each person/
group to have outgoing emails copied to their folders. The problem is
more or less solved, the only remaining issue being what Alex
mentioned above: the emails are not moved to these folders, they are
COPIED and marked as UNREAD. It's extremely annoying to see "new"
messages in my unread box every time I send an email. Is there a way
around it, besides writing custom VBAs?

PS: the venerable Calypso email could do this 5 years ago. Eudora can
do this too. Outlook?

Read my "custom Search Folder" reply.
You can do the same for multiple folders. You can opt to separate the
send/received items into separate folders and combine them again via a
Search Folder so it would still be easy to mark all Sent Items as read. You
can even go as far as aggregating all Sent Items folders into a single
Search Folder to mark them all as read even more quickly.

If there is no need to physically store all those items together, I would
drop the rules completely and only use Search Folders instead. It's better
to have multiple Search Folders than too many rules.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"Marcio" <(E-Mail Removed)> wrote in message
news:ef29dfa6-863f-4497-bed7-(E-Mail Removed)...
>> >> >> > So my question is: how can I automatically mark all emails going
>> >> >> > to
>> >> >> > the specified folder as read ?
>
> I have the same problem, but I need to move all sent emails to diffent
> folders. Each of these folders holds ALL communications (sent +
> received messages) for a person or group. I disabled the "Save copies
> of messages in Sent Items folder" and created rules for each person/
> group to have outgoing emails copied to their folders. The problem is
> more or less solved, the only remaining issue being what Alex
> mentioned above: the emails are not moved to these folders, they are
> COPIED and marked as UNREAD. It's extremely annoying to see "new"
> messages in my unread box every time I send an email. Is there a way
> around it, besides writing custom VBAs?
>
> PS: the venerable Calypso email could do this 5 years ago. Eudora can
> do this too. Outlook?