I want to be able to insert a closing on a business letter that looks like
this:

Sincerely yours,



Name
Title

cc: File

Type those lines into any document. Format them with the Salutation
built-in style (which looks just like Normal style) or with the
Closing style (which is indented 3 inches from the left margin). Then
select the lines and press Alt+F3 to create an AutoText entry that
contains them. Give the entry a short name and click OK.

To use it, type enough of the short name (at least four characters) to
be unique. In Word 2003 and earlier, an AutoComplete tip will pop up,
and you can press Enter or Tab to insert the entire entry. Or you can
click Insert > AutoText > Salutation (or Closing, whichever style you
used) and select the entry from the list.

In Word 2007 the AutoComplete doesn't work, but you can press F3 after
typing part or all of the name. Instead of Insert > AutoText, click
Quick Parts on the Insert ribbon and choose Building Blocks Organizer.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

On Thu, 20 Sep 2007 18:42:00 -0700, DoctorF
<(E-Mail Removed)> wrote:

>I want to be able to insert a closing on a business letter that looks like
>this:
>
>Sincerely yours,
>
>
>
>Name
>Title
>
>cc: File

FWIW, if I saved this as an AutoText entry, as Jay suggests, I would apply
the built-in Closing and Signature styles (and another created for
CopyList), as it is quite feasible to store paragraphs in several different
styles in a single AT entry. Preferably, however, I would create a template
containing the desired text and use it for business letters; see
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jay Freedman" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> Type those lines into any document. Format them with the Salutation
> built-in style (which looks just like Normal style) or with the
> Closing style (which is indented 3 inches from the left margin). Then
> select the lines and press Alt+F3 to create an AutoText entry that
> contains them. Give the entry a short name and click OK.
>
> To use it, type enough of the short name (at least four characters) to
> be unique. In Word 2003 and earlier, an AutoComplete tip will pop up,
> and you can press Enter or Tab to insert the entire entry. Or you can
> click Insert > AutoText > Salutation (or Closing, whichever style you
> used) and select the entry from the list.
>
> In Word 2007 the AutoComplete doesn't work, but you can press F3 after
> typing part or all of the name. Instead of Insert > AutoText, click
> Quick Parts on the Insert ribbon and choose Building Blocks Organizer.
>
> --
> Regards,
> Jay Freedman
> Microsoft Word MVP FAQ: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the
> newsgroup so all may benefit.
>
> On Thu, 20 Sep 2007 18:42:00 -0700, DoctorF
> <(E-Mail Removed)> wrote:
>
> >I want to be able to insert a closing on a business letter that looks
like
> >this:
> >
> >Sincerely yours,
> >
> >
> >
> >Name
> >Title
> >
> >cc: File

I personally prefer autocorrect to autotext for this type of insertion (e.g.
autocorrect #sig for the signature block) , but for my own letterheads I use
a macro based on the code at http://www.gmayor.com/Macrobutton.htm to insert
the address and standard signature text for informal or business letters,
in a letterhead template similar to that described by Suzanne.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Suzanne S. Barnhill wrote:
> FWIW, if I saved this as an AutoText entry, as Jay suggests, I would
> apply the built-in Closing and Signature styles (and another created
> for CopyList), as it is quite feasible to store paragraphs in several
> different styles in a single AT entry. Preferably, however, I would
> create a template containing the desired text and use it for business
> letters; see http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm.
>
>
> "Jay Freedman" <(E-Mail Removed)> wrote in message
> news:(E-Mail Removed)...
>> Type those lines into any document. Format them with the Salutation
>> built-in style (which looks just like Normal style) or with the
>> Closing style (which is indented 3 inches from the left margin). Then
>> select the lines and press Alt+F3 to create an AutoText entry that
>> contains them. Give the entry a short name and click OK.
>>
>> To use it, type enough of the short name (at least four characters)
>> to be unique. In Word 2003 and earlier, an AutoComplete tip will pop
>> up, and you can press Enter or Tab to insert the entire entry. Or
>> you can click Insert > AutoText > Salutation (or Closing, whichever
>> style you used) and select the entry from the list.
>>
>> In Word 2007 the AutoComplete doesn't work, but you can press F3
>> after typing part or all of the name. Instead of Insert > AutoText,
>> click Quick Parts on the Insert ribbon and choose Building Blocks
>> Organizer.
>>
>> --
>> Regards,
>> Jay Freedman
>> Microsoft Word MVP FAQ: http://word.mvps.org
>> Email cannot be acknowledged; please post all follow-ups to the
>> newsgroup so all may benefit.
>>
>> On Thu, 20 Sep 2007 18:42:00 -0700, DoctorF
>> <(E-Mail Removed)> wrote:
>>
>>> I want to be able to insert a closing on a business letter that
>>> looks like this:
>>>
>>> Sincerely yours,
>>>
>>>
>>>
>>> Name
>>> Title
>>>
>>> cc: File