When I copy text from a Word document into a PPT document, the paragraph
formatting of the text in the Word document is stripped. So, for example, when
I copy bulleted text or text from a paragraph with a custom color from Word to
PPT, the bullet and color are lost. When a colleague does exactly the same
thing, the paragraph formatting is copied from word to PPT, including
bulletedness, color, etc. The behavior he's seeing is a problem, because I have
set up a PPT template that provides all the needed formatting information. I
*want* the text to be copied from Word to PPT without formatting.

He's using Office 2000. I'm using Office 2002 (i.e., Office XP Pro).

If my colleague copies a Word document paragraph by paragraph, being careful to
*not* copy the paragraph symbol at the end of each paragraph, he gets the same
results I do, i.e., the formatting is not copied over. Unfortunately, this
isn't a practical workaround for the problem, because there well over 1000
slides world of material to be copied from Word to PPT. Copying paragraph by
paragraph is slow and increases the chances of errors (e.g., by accidentally
copying the paragraph symbol when copying the paragraph text.)

Can anybody think of any reason why we're seeing different copy/paste behaviors
and suggest ways we can arrange for his system to behave like mine? The obvious
approach is to see if he can convert to Office 2002, but I'm hoping there is a
simple option that can be set somewhere that will resolve the problem.

FWIW, conversion from Word to text and from text to PPT isn't a viable option,
because it's important to preserve the difference between hard line breaks
(within a paragraph) and intra-paragraph line breaks, and those are lost when
converting to text. Also, converting the Word documents to text causes bullet
symbols to be inserted into the text, and those shouldn't be part of the text,
because they'll be automatically added by PPT based on the indentation level of
the paragraph.

Thanks,

Scott

To use the formatting that you've set up in PowerPoint:

Copy Word text (doesn't matter what symbols you include)
Go to PowerPoint
Click Insert > Paste Special > Unformatted Text

Let me know if this works for you. Feel free to rate the post so others
reading this forum can use it.

Thanks,
--
Sandy


"Scott Meyers" wrote:

> When I copy text from a Word document into a PPT document, the paragraph
> formatting of the text in the Word document is stripped. So, for example, when
> I copy bulleted text or text from a paragraph with a custom color from Word to
> PPT, the bullet and color are lost. When a colleague does exactly the same
> thing, the paragraph formatting is copied from word to PPT, including
> bulletedness, color, etc. The behavior he's seeing is a problem, because I have
> set up a PPT template that provides all the needed formatting information. I
> *want* the text to be copied from Word to PPT without formatting.
>
> He's using Office 2000. I'm using Office 2002 (i.e., Office XP Pro).
>
> If my colleague copies a Word document paragraph by paragraph, being careful to
> *not* copy the paragraph symbol at the end of each paragraph, he gets the same
> results I do, i.e., the formatting is not copied over. Unfortunately, this
> isn't a practical workaround for the problem, because there well over 1000
> slides world of material to be copied from Word to PPT. Copying paragraph by
> paragraph is slow and increases the chances of errors (e.g., by accidentally
> copying the paragraph symbol when copying the paragraph text.)
>
> Can anybody think of any reason why we're seeing different copy/paste behaviors
> and suggest ways we can arrange for his system to behave like mine? The obvious
> approach is to see if he can convert to Office 2002, but I'm hoping there is a
> simple option that can be set somewhere that will resolve the problem.
>
> FWIW, conversion from Word to text and from text to PPT isn't a viable option,
> because it's important to preserve the difference between hard line breaks
> (within a paragraph) and intra-paragraph line breaks, and those are lost when
> converting to text. Also, converting the Word documents to text causes bullet
> symbols to be inserted into the text, and those shouldn't be part of the text,
> because they'll be automatically added by PPT based on the indentation level of
> the paragraph.
>
> Thanks,
>
> Scott
>