After puzzling about how to get the default folders to show up in my new data
file, I finally stumbled upon the answer in another post.
Here's how to change the delivery location for new emails to the new data
file (in OL 2007):
Go to File>Data File Management>Data Files tab. Select the new data file
name and then click on Set as Default. Outlook advises you to close Outlook
and restart for the changes to be effective.
This is also how the default folders for Inbox, Calendar, Notes, Journal,
etc. get created in your new data file. Wish I had been able to find out how
to do this before, but the OL Help documentation was no help at all. Just
thought anyone else trying to do this would like to know the way it's
accomplished.
The answer to my question below about copying non-default folders with
multiple subfolders is YES, you can copy the "root" non-default folder and
all subfolders will be copied along with all of the stored emails. In my
case, it took at least an hour if not more, but at least I wasn't stuck with
copying each folder separately.
Business Contact Manager - I'm still not sure if there's anything that I
need to do or change since I started using a new data file. If anyone can
help me with this, I'd be grateful. Otherwise, I may post that question in
the BCM discussion group.
"cyndiwise notsowise" wrote:
> Update: I created a temporary folder in the new data file and selected it as
> the destination for new emails in one of my email accounts.
>
> Then, I closed and restarted Outlook and sent a test message to the email
> account for which I had changed the delivery location. When I received the
> test message in the temporary folder, THEN Outlook created an Inbox in the
> new data file.
>
> Next, I had to go BACK to the email account and change the delivery location
> again, this time to the correct Inbox. At least I realized this might happen
> and waited before changing the delivery location for all of my other email
> accounts.
>
> Now, I have some other questions regarding the copying of the contents of
> the default folders in the old data file to the new data file. Am I right in
> assuming that the default Drafts folder won't be created until I create a new
> draft?
>
> Is this the case for ALL of the default folders, including Calendar,
> Contacts, Tasks, Journal, RSS feeds, etc.? Those don't show up in the new
> data file yet.
>
> Also, many of my non-default folders have subfolders, and subfolders within
> the subfolders. Can I just copy the "root" non-default folder to the new data
> file, and all of the subfolders with subfolders will be copied to the new
> data file? I sure hope so - that would save an enormous amount of time.
>
> Another question: I have Business Contact Manager installed - will I have to
> change, copy, or move anything associated with BCM?
>
> Thanks so much for your help!
>
>
> "cyndiwise notsowise" wrote:
>
> > I tried to change the delivery location to the new data file, but Outlook
> > wouldn't let me. I went to Tools > Account Settings > Email and selected one
> > of my email accounts. Then I clicked on Change Folder and a dialog box
> > opened. I selected the new data file, but the OK button was inactive and the
> > New Folder button became active. This is why I said that Outlook wouldn't let
> > me change the delivery location.
> >
> > Do I need to create a temporary new folder in the new data file? Or, am I
> > going about changing the delivery location all wrong? I looked in OL Help for
> > "change delivery location", but found nothing helpful.
> >
> > Thanks for your help.
> >
> > "Brian Tillman" wrote:
> >
> > > cyndiwise notsowise <(E-Mail Removed)> wrote:
> > >
> > > > The first problem I ran into was that the new data file only has two
> > > > folders: "Deleted Items" and "Search Folders". There is no Inbox and
> > > > the Tools>Account Settings>Change Folder dialog won't let me choose
> > > > just the name of the new file.
> > > >
> > > > Did I do something wrong when I created the new data file? Why is
> > > > there no Inbox?
> > >
> > > A new data file won't contain any other folders but the ones you see until
> > > you make it the delivery location or you create those folders. That's why I
> > > said, "First, make the new data file your delivery location."
> > >
> > > > I have a huge amount of non-default folders created in the old data
> > > > file and had hoped that by importing I wouldn't have to create all
> > > > new folders in the new data file.
> > >
> > > You can import if you wish, but you WILL lose data and could see some
> > > "interesting" side-effects, as documented in these newsgroups daily.
> > > --
> > > Brian Tillman [MVP-Outlook]
> > >
> > >
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