I've done the following in Access, but due to it's limited text formatting
I'd like to do it in Word. I think it's best asked by an example.

I have a document consisting of 100 paragraphs. I want to be able to print
two different versions (the "long" and the "short" version) The "Long"
version consists of all 100 paragraphs, the "Short" version consisting of
(only) 31 specially selected paragraphs. And so I want to tag those 31
paragraphs (or the 69 ineligable ones) so that (by some setting or selection)
I can print either the 100 paragraph version or the 31 paragraph version.

Thanks

Fred

FredFred wrote:
> I've done the following in Access, but due to it's limited text
> formatting I'd like to do it in Word. I think it's best asked by an
> example.
>
> I have a document consisting of 100 paragraphs. I want to be able
> to print two different versions (the "long" and the "short" version)
> The "Long" version consists of all 100 paragraphs, the "Short"
> version consisting of (only) 31 specially selected paragraphs. And
> so I want to tag those 31 paragraphs (or the 69 ineligable ones) so
> that (by some setting or selection) I can print either the 100
> paragraph version or the 31 paragraph version.
>
> Thanks
>
> Fred

Define a new style, whose font and paragraph attributes are the same as
those of the regular text. Apply that style to all the paragraphs that
should print only in the long version.

To print the short version, modify the definition of that style to include
the Hidden attibute, print, and then modify the style back to "not Hidden".
This manipulation can be programmed in a macro to make it a one-click
operation.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Jay,

Thanks! I'll try that. Time for me to learn styles.

Sincerely,

Fred




"Jay Freedman" wrote:

> FredFred wrote:
> > I've done the following in Access, but due to it's limited text
> > formatting I'd like to do it in Word. I think it's best asked by an
> > example.
> >
> > I have a document consisting of 100 paragraphs. I want to be able
> > to print two different versions (the "long" and the "short" version)
> > The "Long" version consists of all 100 paragraphs, the "Short"
> > version consisting of (only) 31 specially selected paragraphs. And
> > so I want to tag those 31 paragraphs (or the 69 ineligable ones) so
> > that (by some setting or selection) I can print either the 100
> > paragraph version or the 31 paragraph version.
> >
> > Thanks
> >
> > Fred
>
> Define a new style, whose font and paragraph attributes are the same as
> those of the regular text. Apply that style to all the paragraphs that
> should print only in the long version.
>
> To print the short version, modify the definition of that style to include
> the Hidden attibute, print, and then modify the style back to "not Hidden".
> This manipulation can be programmed in a macro to make it a one-click
> operation.
>
> --
> Regards,
> Jay Freedman
> Microsoft Word MVP FAQ: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the newsgroup so
> all may benefit.
>
>
>