We need to be able to meticulously proof company names in documents. For
instance, we need Republic Bank & Trust Company to always use the "&", not
the word "and". I've tried putting the phrase "Republic Bank & Trust" in my
custom dictionary, but it does not catch instances of "Republic Bank and
Trust". It's the same for whether the company name includes "Inc." or not. Is
there a way to add the company names exactly as you want them to appear that
will catch improper occurrences in Word docs? We are trying to speed up our
proofing process. Any help would be appreciated

In article <17C6D2EF-7487-4E8D-A490-(E-Mail Removed)>,
(E-Mail Removed) says...
> We need to be able to meticulously proof company names in documents. For
> instance, we need Republic Bank & Trust Company to always use the "&", not
> the word "and". I've tried putting the phrase "Republic Bank & Trust" in my
> custom dictionary, but it does not catch instances of "Republic Bank and
> Trust". It's the same for whether the company name includes "Inc." or not. Is
> there a way to add the company names exactly as you want them to appear that
> will catch improper occurrences in Word docs? We are trying to speed up our
> proofing process. Any help would be appreciated
>

I don't believe so. A dictionary contains items that are correct, not
items that are wrong. After all, "Republic Bank and Trust" is not a
misspelling! One approach is to create a macro that will search for all
possible variants and replace them with the precise text your company
needs.

--
Peter Aitken
Author, MS Word for Medical and Technical Writers
www.tech-word.com

Hi pzc,

Word's spell checker won't catch this sort of thing when each of the words making up the phrase is valid or appears in your custom
dictionary. What you could do instead is to create a set of autotext entries that complete the company names when they're partially
entered or an abbreviation of the name is entered.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

"pzc" <(E-Mail Removed)> wrote in message news:17C6D2EF-7487-4E8D-A490-(E-Mail Removed)...
> We need to be able to meticulously proof company names in documents. For
> instance, we need Republic Bank & Trust Company to always use the "&", not
> the word "and". I've tried putting the phrase "Republic Bank & Trust" in my
> custom dictionary, but it does not catch instances of "Republic Bank and
> Trust". It's the same for whether the company name includes "Inc." or not. Is
> there a way to add the company names exactly as you want them to appear that
> will catch improper occurrences in Word docs? We are trying to speed up our
> proofing process. Any help would be appreciated

You can also make it easier for users to enter the correct name by creating
an AutoCorrect entry for it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Peter A" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> In article <17C6D2EF-7487-4E8D-A490-(E-Mail Removed)>,
> (E-Mail Removed) says...
>> We need to be able to meticulously proof company names in documents. For
>> instance, we need Republic Bank & Trust Company to always use the "&",
>> not
>> the word "and". I've tried putting the phrase "Republic Bank & Trust" in
>> my
>> custom dictionary, but it does not catch instances of "Republic Bank and
>> Trust". It's the same for whether the company name includes "Inc." or
>> not. Is
>> there a way to add the company names exactly as you want them to appear
>> that
>> will catch improper occurrences in Word docs? We are trying to speed up
>> our
>> proofing process. Any help would be appreciated
>>
>
> I don't believe so. A dictionary contains items that are correct, not
> items that are wrong. After all, "Republic Bank and Trust" is not a
> misspelling! One approach is to create a macro that will search for all
> possible variants and replace them with the precise text your company
> needs.
>
> --
> Peter Aitken
> Author, MS Word for Medical and Technical Writers
> www.tech-word.com
>

Thanks for your input. Appreciate it. I'll quit trying to figure out how to
do that !

"Peter A" wrote:

> In article <17C6D2EF-7487-4E8D-A490-(E-Mail Removed)>,
> (E-Mail Removed) says...
> > We need to be able to meticulously proof company names in documents. For
> > instance, we need Republic Bank & Trust Company to always use the "&", not
> > the word "and". I've tried putting the phrase "Republic Bank & Trust" in my
> > custom dictionary, but it does not catch instances of "Republic Bank and
> > Trust". It's the same for whether the company name includes "Inc." or not. Is
> > there a way to add the company names exactly as you want them to appear that
> > will catch improper occurrences in Word docs? We are trying to speed up our
> > proofing process. Any help would be appreciated
> >
>
> I don't believe so. A dictionary contains items that are correct, not
> items that are wrong. After all, "Republic Bank and Trust" is not a
> misspelling! One approach is to create a macro that will search for all
> possible variants and replace them with the precise text your company
> needs.
>
> --
> Peter Aitken
> Author, MS Word for Medical and Technical Writers
> www.tech-word.com
>

Thanks for the help. Appreciate it. Do you have to enter those autotext
entries one by one or is there a way to create a "batch" of them?

"macropod" wrote:

> Hi pzc,
>
> Word's spell checker won't catch this sort of thing when each of the words making up the phrase is valid or appears in your custom
> dictionary. What you could do instead is to create a set of autotext entries that complete the company names when they're partially
> entered or an abbreviation of the name is entered.
>
> Cheers
> --
> macropod
> [MVP - Microsoft Word]
> -------------------------
>
> "pzc" <(E-Mail Removed)> wrote in message news:17C6D2EF-7487-4E8D-A490-(E-Mail Removed)...
> > We need to be able to meticulously proof company names in documents. For
> > instance, we need Republic Bank & Trust Company to always use the "&", not
> > the word "and". I've tried putting the phrase "Republic Bank & Trust" in my
> > custom dictionary, but it does not catch instances of "Republic Bank and
> > Trust". It's the same for whether the company name includes "Inc." or not. Is
> > there a way to add the company names exactly as you want them to appear that
> > will catch improper occurrences in Word docs? We are trying to speed up our
> > proofing process. Any help would be appreciated
>
>

Thanks. I asked another replier this too, but is there a way to enter a
"batch" of autocorrect entries? Or do you have to create them one by one?

"Suzanne S. Barnhill" wrote:

> You can also make it easier for users to enter the correct name by creating
> an AutoCorrect entry for it.
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
>
> "Peter A" <(E-Mail Removed)> wrote in message
> news:(E-Mail Removed)...
> > In article <17C6D2EF-7487-4E8D-A490-(E-Mail Removed)>,
> > (E-Mail Removed) says...
> >> We need to be able to meticulously proof company names in documents. For
> >> instance, we need Republic Bank & Trust Company to always use the "&",
> >> not
> >> the word "and". I've tried putting the phrase "Republic Bank & Trust" in
> >> my
> >> custom dictionary, but it does not catch instances of "Republic Bank and
> >> Trust". It's the same for whether the company name includes "Inc." or
> >> not. Is
> >> there a way to add the company names exactly as you want them to appear
> >> that
> >> will catch improper occurrences in Word docs? We are trying to speed up
> >> our
> >> proofing process. Any help would be appreciated
> >>
> >
> > I don't believe so. A dictionary contains items that are correct, not
> > items that are wrong. After all, "Republic Bank and Trust" is not a
> > misspelling! One approach is to create a macro that will search for all
> > possible variants and replace them with the precise text your company
> > needs.
> >
> > --
> > Peter Aitken
> > Author, MS Word for Medical and Technical Writers
> > www.tech-word.com
> >
>
>
>

Hi pzc,

I suppose one could write a macro to create them - but that might be more work that simply entering them, especially since you'll
have to supply the names and abbreviations for the macro.

Oh, BTW, strictly speaking, autotext is really Word's autocorrect feature - if you look up autotext in Word's help file, you'll end
up at autocorrect.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

"pzc" <(E-Mail Removed)> wrote in message news:0AF1A6E3-D8AA-47FA-8898-(E-Mail Removed)...
> Thanks for the help. Appreciate it. Do you have to enter those autotext
> entries one by one or is there a way to create a "batch" of them?
>
> "macropod" wrote:
>
>> Hi pzc,
>>
>> Word's spell checker won't catch this sort of thing when each of the words making up the phrase is valid or appears in your
>> custom
>> dictionary. What you could do instead is to create a set of autotext entries that complete the company names when they're
>> partially
>> entered or an abbreviation of the name is entered.
>>
>> Cheers
>> --
>> macropod
>> [MVP - Microsoft Word]
>> -------------------------
>>
>> "pzc" <(E-Mail Removed)> wrote in message news:17C6D2EF-7487-4E8D-A490-(E-Mail Removed)...
>> > We need to be able to meticulously proof company names in documents. For
>> > instance, we need Republic Bank & Trust Company to always use the "&", not
>> > the word "and". I've tried putting the phrase "Republic Bank & Trust" in my
>> > custom dictionary, but it does not catch instances of "Republic Bank and
>> > Trust". It's the same for whether the company name includes "Inc." or not. Is
>> > there a way to add the company names exactly as you want them to appear that
>> > will catch improper occurrences in Word docs? We are trying to speed up our
>> > proofing process. Any help would be appreciated
>>
>>

It's not as easy as it might be, but the macro at
http://word.mvps.org/FAQs/Customizat...utocorrect.htm exports the
contents of the .acl file into a text file that can be edited (AIUI). You
can then reimport it. My understanding is that the macro works across
versions up through Word 2003. If you need to export from an earlier version
and import into Word 2007, use the AutoCorrect.dotm template (in
Autocorrect2007.zip) from http://jay-freedman.info to load the file into
Word 2007.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"pzc" <(E-Mail Removed)> wrote in message
newsC5F8E4E-671A-4668-BDE6-(E-Mail Removed)...
> Thanks. I asked another replier this too, but is there a way to enter a
> "batch" of autocorrect entries? Or do you have to create them one by one?
>
> "Suzanne S. Barnhill" wrote:
>
>> You can also make it easier for users to enter the correct name by
>> creating
>> an AutoCorrect entry for it.
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>>
>> "Peter A" <(E-Mail Removed)> wrote in message
>> news:(E-Mail Removed)...
>> > In article <17C6D2EF-7487-4E8D-A490-(E-Mail Removed)>,
>> > (E-Mail Removed) says...
>> >> We need to be able to meticulously proof company names in documents.
>> >> For
>> >> instance, we need Republic Bank & Trust Company to always use the "&",
>> >> not
>> >> the word "and". I've tried putting the phrase "Republic Bank & Trust"
>> >> in
>> >> my
>> >> custom dictionary, but it does not catch instances of "Republic Bank
>> >> and
>> >> Trust". It's the same for whether the company name includes "Inc." or
>> >> not. Is
>> >> there a way to add the company names exactly as you want them to
>> >> appear
>> >> that
>> >> will catch improper occurrences in Word docs? We are trying to speed
>> >> up
>> >> our
>> >> proofing process. Any help would be appreciated
>> >>
>> >
>> > I don't believe so. A dictionary contains items that are correct, not
>> > items that are wrong. After all, "Republic Bank and Trust" is not a
>> > misspelling! One approach is to create a macro that will search for all
>> > possible variants and replace them with the precise text your company
>> > needs.
>> >
>> > --
>> > Peter Aitken
>> > Author, MS Word for Medical and Technical Writers
>> > www.tech-word.com
>> >
>>
>>
>>
>