a user has a completed powerpoint presentation along with audio clips for
each slide, a powerpoint viewer and other misc files required. is there a
way to combine all this into one file other then a zip file so that is could
be downloaded or easily sent to someone?

Save it as a .pps (powerpoint show) and it will combine all files into one,
including the videos. Then you can zip it. There is one backfire, though,
once the file is combined, it cannot be edited. So if you are sending it to
someone who will need to be able to edit it, this won't work. The only other
way is to e-mail the full file, but if it has videos in it, it is not a small
file.

Hope some of this helps,
mr19th

"JP" wrote:

> a user has a completed powerpoint presentation along with audio clips for
> each slide, a powerpoint viewer and other misc files required. is there a
> way to combine all this into one file other then a zip file so that is could
> be downloaded or easily sent to someone?

> Save it as a .pps (powerpoint show) and it will combine all files into
> one,
> including the videos.

No, it won't.

> once the file is combined, it cannot be edited.

This is also not true.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/


"mr19th" <(E-Mail Removed)> wrote in message
news:421F8258-CCFB-4B92-B05C-(E-Mail Removed)...
> Save it as a .pps (powerpoint show) and it will combine all files into
> one,
> including the videos. Then you can zip it. There is one backfire, though,
> once the file is combined, it cannot be edited. So if you are sending it
> to
> someone who will need to be able to edit it, this won't work. The only
> other
> way is to e-mail the full file, but if it has videos in it, it is not a
> small
> file.
>
> Hope some of this helps,
> mr19th
>
> "JP" wrote:
>
>> a user has a completed powerpoint presentation along with audio clips for
>> each slide, a powerpoint viewer and other misc files required. is there
>> a
>> way to combine all this into one file other then a zip file so that is
>> could
>> be downloaded or easily sent to someone?

If you use Package for CD, and just chose "package to folder" on the dialog,
it will resolve all the links and give you a folder with the collateral
files and the Viewer, if you want it included. Zip that folder and email it.

It may be pretty large, though. And if you included the Viewer and want to
ensure the user uses it to play the file, you'll want to tell them to
double-click the Play (or play.bat, if they have file extensions not hidden)
file to launch it. If they just double-click the PPT file, it will open in
their installed version of PowerPoint.

Also, they need to extract the contents of the zip file before running the
show (whether from play/play.bat or the PPT file itself or whatever) -- PPT
won't be able to play the narrations if they're still in the zipped folder.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/

"JP" <(E-Mail Removed)> wrote in message
newsEAAE6DC-AB4A-4995-A4B3-(E-Mail Removed)...
>a user has a completed powerpoint presentation along with audio clips for
> each slide, a powerpoint viewer and other misc files required. is there a
> way to combine all this into one file other then a zip file so that is
> could
> be downloaded or easily sent to someone?

In article <421F8258-CCFB-4B92-B05C-(E-Mail Removed)>, Mr19th wrote:
> Save it as a .pps (powerpoint show) and it will combine all files into one,
> including the videos. Then you can zip it. There is one backfire, though,
> once the file is combined, it cannot be edited.

A PPS? Sure it can. Start PowerPoint, choose File, Open, browse to your PPS and
there you go.

So if you are sending it to
> someone who will need to be able to edit it, this won't work. The only other
> way is to e-mail the full file, but if it has videos in it, it is not a small
> file.
>
> Hope some of this helps,
> mr19th
>
> "JP" wrote:
>
> > a user has a completed powerpoint presentation along with audio clips for
> > each slide, a powerpoint viewer and other misc files required. is there a
> > way to combine all this into one file other then a zip file so that is could
> > be downloaded or easily sent to someone?
>

-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================