Hello, I am running Outlook 2003 in an exchange enviroment. I would like to
know if it's possible to color code messages that are sent to me from email
addresses outside of my company. Example: New messages from mydomain.com is
black everything else is blue. Hope this makes since. Thanks in advance for
your help.

JOHNW <(E-Mail Removed)> wrote:

> Hello, I am running Outlook 2003 in an exchange enviroment. I would
> like to know if it's possible to color code messages that are sent to
> me from email addresses outside of my company. Example: New messages
> from mydomain.com is black everything else is blue. Hope this makes
> since. Thanks in advance for your help.

Tools>Organize>Using Colors
--
Brian Tillman [MVP-Outlook]

uhh, no, read my post closely. Not one specific external address ,ALL
addresses outside of mydomain.

"Brian Tillman" wrote:

> JOHNW <(E-Mail Removed)> wrote:
>
> > Hello, I am running Outlook 2003 in an exchange enviroment. I would
> > like to know if it's possible to color code messages that are sent to
> > me from email addresses outside of my company. Example: New messages
> > from mydomain.com is black everything else is blue. Hope this makes
> > since. Thanks in advance for your help.
>
> Tools>Organize>Using Colors
> --
> Brian Tillman [MVP-Outlook]
>

I came close to figuring this out. I setup automatic formatting and added a
rule and set the criteria I wanted. In my criteria I added the entire global
address list to the FROM field. It works, the only problem is, what if
someone is added to the Global address list, then my rule is broke and I
would have to manually add that person. Any ideas??

"JOHNW" wrote:

> uhh, no, read my post closely. Not one specific external address ,ALL
> addresses outside of mydomain.
>
> "Brian Tillman" wrote:
>
> > JOHNW <(E-Mail Removed)> wrote:
> >
> > > Hello, I am running Outlook 2003 in an exchange enviroment. I would
> > > like to know if it's possible to color code messages that are sent to
> > > me from email addresses outside of my company. Example: New messages
> > > from mydomain.com is black everything else is blue. Hope this makes
> > > since. Thanks in advance for your help.
> >
> > Tools>Organize>Using Colors
> > --
> > Brian Tillman [MVP-Outlook]
> >

JOHNW <(E-Mail Removed)> wrote:

> I came close to figuring this out. I setup automatic formatting and
> added a rule and set the criteria I wanted. In my criteria I added
> the entire global address list to the FROM field. It works, the only
> problem is, what if someone is added to the Global address list, then
> my rule is broke and I would have to manually add that person. Any
> ideas??

Create your rule as an EXCEPTION. Use the Advanced tab to specify "From
does not contain mydomain.com" and see if that does what you want.
--
Brian Tillman [MVP-Outlook]

But how do I select all external domains? I want all messages besides
mydomain to be a different color?

Thanks Brian

"Brian Tillman" wrote:

> JOHNW <(E-Mail Removed)> wrote:
>
> > I came close to figuring this out. I setup automatic formatting and
> > added a rule and set the criteria I wanted. In my criteria I added
> > the entire global address list to the FROM field. It works, the only
> > problem is, what if someone is added to the Global address list, then
> > my rule is broke and I would have to manually add that person. Any
> > ideas??
>
> Create your rule as an EXCEPTION. Use the Advanced tab to specify "From
> does not contain mydomain.com" and see if that does what you want.
> --
> Brian Tillman [MVP-Outlook]
>
>

Doesnt show entire SMTP address for internal users. Sorry I didnt make that
clear

"JOHNW" wrote:

> This would work, but Outlook doesnt show the users entire domain when it
> lands in your inbox. Example: Email shows up been from "John Doe" NOT
> "(E-Mail Removed)". How would you work around this issue?
>
> "Brian Tillman" wrote:
>
> > JOHNW <(E-Mail Removed)> wrote:
> >
> > > I came close to figuring this out. I setup automatic formatting and
> > > added a rule and set the criteria I wanted. In my criteria I added
> > > the entire global address list to the FROM field. It works, the only
> > > problem is, what if someone is added to the Global address list, then
> > > my rule is broke and I would have to manually add that person. Any
> > > ideas??
> >
> > Create your rule as an EXCEPTION. Use the Advanced tab to specify "From
> > does not contain mydomain.com" and see if that does what you want.
> > --
> > Brian Tillman [MVP-Outlook]
> >
> >

JOHNW <(E-Mail Removed)> wrote:

> Doesnt show entire SMTP address for internal users. Sorry I didnt
> make that clear

If you're using Exchange, then you're correct that my suggestion won't work,
but you didn't say that at the start.

This seems to work for me:

Tools>Organize>Using Colors>Automatic Formatting>Add. Name the rule (I
called mine "COlor Externals"). Select the font. Click Condition. In the
From field, enter the @ symbol (since internal addresses won't contain "@").
Click OK. Click OK.
--
Brian Tillman [MVP-Outlook]

This works for some external addresses but not all. As you know, not all
external addresses land in your inbox showing the entire SMTP address. So we
are getting warmer but not quite there yet. Any other ideas? I have been
looking for add-ins with not much luck.

"Brian Tillman" wrote:

> JOHNW <(E-Mail Removed)> wrote:
>
> > Doesnt show entire SMTP address for internal users. Sorry I didnt
> > make that clear
>
> If you're using Exchange, then you're correct that my suggestion won't work,
> but you didn't say that at the start.
>
> This seems to work for me:
>
> Tools>Organize>Using Colors>Automatic Formatting>Add. Name the rule (I
> called mine "COlor Externals"). Select the font. Click Condition. In the
> From field, enter the @ symbol (since internal addresses won't contain "@").
> Click OK. Click OK.
> --
> Brian Tillman [MVP-Outlook]
>
>

JOHNW <(E-Mail Removed)> wrote:

> This works for some external addresses but not all. As you know, not
> all external addresses land in your inbox showing the entire SMTP
> address.

As I said, it works for me even if the display name contains no "@". As
long as the sender's address contains it, the message entry is colored.
--
Brian Tillman [MVP-Outlook]