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Checking out files from Sharepoint site by double-clicking

 
 
el dio
Guest
Posts: n/a
 
      11th Aug 2008
Hi,

I have a question regarding integration with Sharepoint sites.

Imagine that outlook is connected to a Sharepoint site (library) with .docx
files.
If I open the file by double-clicking on it in outlook, the file is opened
in Word and I am able to edit the file offline (by clicking 'Edit offline'
button), but the file is not checked out in Sharepoint.
However, if I copy file shortcut and then open the file directly in Word, I
am able to check the file out.

Question is: why can't I check the file out when double-clicking on it in
outlook?

Thanx.
 
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Diane Poremsky [MVP]
Guest
Posts: n/a
 
      11th Aug 2008
Because the word copy is not an offline copy - its live - and saving it will
update to the SPS site. The copy opened from outlook is just a copy and
needs uploaded to update the original in SharePoint.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-(E-Mail Removed)

EMO - a weekly newsletter about Outlook and Exchange:
EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"el dio" <el (E-Mail Removed)> wrote in message
news:7A755D50-7E08-4336-BD6F-(E-Mail Removed)...
> Hi,
>
> I have a question regarding integration with Sharepoint sites.
>
> Imagine that outlook is connected to a Sharepoint site (library) with
> .docx
> files.
> If I open the file by double-clicking on it in outlook, the file is opened
> in Word and I am able to edit the file offline (by clicking 'Edit offline'
> button), but the file is not checked out in Sharepoint.
> However, if I copy file shortcut and then open the file directly in Word,
> I
> am able to check the file out.
>
> Question is: why can't I check the file out when double-clicking on it in
> outlook?
>
> Thanx.


 
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el dio
Guest
Posts: n/a
 
      11th Aug 2008
Thanks Diane,

Then one more question.
Can I somehow open a "live" file by double-clicking on it in outlook (not
using macros or other sophisticated techniques)?
I prefer using outlook to edit files in SPS, but I always need to check out
files (because all other 100 people do the same thing and it is very possible
that we work on the same file), and it is a bit annoying to copy-paste link
into Word all the time.

Thank you.

"Diane Poremsky [MVP]" wrote:

> Because the word copy is not an offline copy - its live - and saving it will
> update to the SPS site. The copy opened from outlook is just a copy and
> needs uploaded to update the original in SharePoint.
>
> --
> Diane Poremsky [MVP - Outlook]
> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>
> Outlook Tips by email:
> dailytips-subscribe-(E-Mail Removed)
>
> EMO - a weekly newsletter about Outlook and Exchange:
> EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)
>
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
>
> You can access this newsgroup by visiting
> http://www.microsoft.com/office/comm...s/default.mspx or point your
> newsreader to msnews.microsoft.com.
>
>
> "el dio" <el (E-Mail Removed)> wrote in message
> news:7A755D50-7E08-4336-BD6F-(E-Mail Removed)...
> > Hi,
> >
> > I have a question regarding integration with Sharepoint sites.
> >
> > Imagine that outlook is connected to a Sharepoint site (library) with
> > .docx
> > files.
> > If I open the file by double-clicking on it in outlook, the file is opened
> > in Word and I am able to edit the file offline (by clicking 'Edit offline'
> > button), but the file is not checked out in Sharepoint.
> > However, if I copy file shortcut and then open the file directly in Word,
> > I
> > am able to check the file out.
> >
> > Question is: why can't I check the file out when double-clicking on it in
> > outlook?
> >
> > Thanx.

>
>

 
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Diane Poremsky [MVP]
Guest
Posts: n/a
 
      11th Aug 2008
No. The current version of Outlook/Sharepoint integration is read-only.
You'll need to open it from the sps site to link the files for check out and
updates.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-(E-Mail Removed)

EMO - a weekly newsletter about Outlook and Exchange:
EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"el dio" <(E-Mail Removed)> wrote in message
news:26D93611-0F38-482C-B54D-(E-Mail Removed)...
> Thanks Diane,
>
> Then one more question.
> Can I somehow open a "live" file by double-clicking on it in outlook (not
> using macros or other sophisticated techniques)?
> I prefer using outlook to edit files in SPS, but I always need to check
> out
> files (because all other 100 people do the same thing and it is very
> possible
> that we work on the same file), and it is a bit annoying to copy-paste
> link
> into Word all the time.
>
> Thank you.
>
> "Diane Poremsky [MVP]" wrote:
>
>> Because the word copy is not an offline copy - its live - and saving it
>> will
>> update to the SPS site. The copy opened from outlook is just a copy and
>> needs uploaded to update the original in SharePoint.
>>
>> --
>> Diane Poremsky [MVP - Outlook]
>> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
>> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>>
>> Outlook Tips by email:
>> dailytips-subscribe-(E-Mail Removed)
>>
>> EMO - a weekly newsletter about Outlook and Exchange:
>> EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)
>>
>> Outlook Tips: http://www.outlook-tips.net/
>> Outlook & Exchange Solutions Center: http://www.slipstick.com
>>
>> You can access this newsgroup by visiting
>> http://www.microsoft.com/office/comm...s/default.mspx or point
>> your
>> newsreader to msnews.microsoft.com.
>>
>>
>> "el dio" <el (E-Mail Removed)> wrote in message
>> news:7A755D50-7E08-4336-BD6F-(E-Mail Removed)...
>> > Hi,
>> >
>> > I have a question regarding integration with Sharepoint sites.
>> >
>> > Imagine that outlook is connected to a Sharepoint site (library) with
>> > .docx
>> > files.
>> > If I open the file by double-clicking on it in outlook, the file is
>> > opened
>> > in Word and I am able to edit the file offline (by clicking 'Edit
>> > offline'
>> > button), but the file is not checked out in Sharepoint.
>> > However, if I copy file shortcut and then open the file directly in
>> > Word,
>> > I
>> > am able to check the file out.
>> >
>> > Question is: why can't I check the file out when double-clicking on it
>> > in
>> > outlook?
>> >
>> > Thanx.

>>
>>

 
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