As I receive a lot of emails daily, I have many Rules created in order to
separate them in folders. Because of an Outlook 2003 limitation, I'm not able
to keep more than 20 rules running automatically. By now, I have about 100
rules created and I have to run them manually everyday, and this action takes
me a lot of time and work.
Is it possible to create a macro to run these rules with a simple click ?

Am Thu, 18 Aug 2005 08:51:33 -0700 schrieb Andre Lee:



> As I receive a lot of emails daily, I have many Rules created in order to
> separate them in folders. Because of an Outlook 2003 limitation, I'm not able
> to keep more than 20 rules running automatically. By now, I have about 100
> rules created and I have to run them manually everyday, and this action takes
> me a lot of time and work.
> Is it possible to create a macro to run these rules with a simple click ?

Hi,

I never read all available rules. And, of course, I don´t know which
rules you´re talking about but I´d say: Yes, it is possible.

--
Viele Gruesse / Best regards
Michael Bauer - MVP Outlook

The limitation on rules is not a number but the overall size of 32K. That's
the hard limit on rules. Outlook 2003 rules take more room than earlier
rules since all text is in Unicode and not ANSI, so each text character
takes up twice as much space.

You cannot invoke a rule from code. You would have to create a macro using
code to replace the rule and call that macro when you want that
functionality to be invoked.

--
Ken Slovak
[MVP - Outlook]
http://www.slovaktech.com
Author: Absolute Beginner's Guide to Microsoft Office Outlook 2003
Reminder Manager, Extended Reminders, Attachment Options
http://www.slovaktech.com/products.htm


"Andre Lee" <Andre (E-Mail Removed)> wrote in message
news:8FCF902F-DE13-4D96-A347-(E-Mail Removed)...
> As I receive a lot of emails daily, I have many Rules created in order to
> separate them in folders. Because of an Outlook 2003 limitation, I'm not
> able
> to keep more than 20 rules running automatically. By now, I have about 100
> rules created and I have to run them manually everyday, and this action
> takes
> me a lot of time and work.
> Is it possible to create a macro to run these rules with a simple click ?

Ken, I have about 130 rules now. I think all of them get executed,
though I know from time to time something skips and they fall over.

How do I know where the limit is? When I export to a rwz, it's 93k.
Any idea if this limit is lifted in the next Outlook release?

Sue seemed surprised at one point when I mentioned that I have well
over 100 rules, but that's what it takes to properly filter spam, mail
lists, business partners, clients, family, out of office auto-mail,
etc. The more I hear about the limitations of rules the more it seems
like I should write an add-in of my own that has rules-like
definitions, and eliminate all rules except the one that calls this
custom code - but why should a guy like me have to write a component
replacement for a product that's been used by millions of people for
so many years?

What are other people using for real high-end filtering?

After all of the years that we've been using Outlook and rules, why is
this area still so primitive? MS just never gets around to the major
overhaul that is needed here.

Thanks and Regards,
Tony


"Ken Slovak - [MVP - Outlook]" <(E-Mail Removed)> wrote:

>The limitation on rules is not a number but the overall size of 32K. That's
>the hard limit on rules. Outlook 2003 rules take more room than earlier
>rules since all text is in Unicode and not ANSI, so each text character
>takes up twice as much space.
>
>You cannot invoke a rule from code. You would have to create a macro using
>code to replace the rule and call that macro when you want that
>functionality to be invoked.

When you hit the limit you will be told there is no room for more rules.
That's the only real way to tell. What gets exported to a RWZ file is only
an estimate.

One problem with trying to fix this is the method that's used for storing
rules and the problem of backwards compatibility and compatibility with
Exchange server. If Outlook 2003 or any other version changes the method of
storing rules or the maximum capacity of rules then it would break rules for
Exchange server and for past versions of Outlook and Exchange. I don't think
you'll see any changes there.

I don't use many rules myself, only a couple to filter mailing lists into
various public folders. I mostly write macros that take care of what the
rules would do, it's more reliable and doesn't have the space limitations
that rules do.

--
Ken Slovak
[MVP - Outlook]
http://www.slovaktech.com
Author: Absolute Beginner's Guide to Microsoft Office Outlook 2003
Reminder Manager, Extended Reminders, Attachment Options
http://www.slovaktech.com/products.htm


"Tony Gravagno" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> Ken, I have about 130 rules now. I think all of them get executed,
> though I know from time to time something skips and they fall over.
>
> How do I know where the limit is? When I export to a rwz, it's 93k.
> Any idea if this limit is lifted in the next Outlook release?
>
> Sue seemed surprised at one point when I mentioned that I have well
> over 100 rules, but that's what it takes to properly filter spam, mail
> lists, business partners, clients, family, out of office auto-mail,
> etc. The more I hear about the limitations of rules the more it seems
> like I should write an add-in of my own that has rules-like
> definitions, and eliminate all rules except the one that calls this
> custom code - but why should a guy like me have to write a component
> replacement for a product that's been used by millions of people for
> so many years?
>
> What are other people using for real high-end filtering?
>
> After all of the years that we've been using Outlook and rules, why is
> this area still so primitive? MS just never gets around to the major
> overhaul that is needed here.
>
> Thanks and Regards,
> Tony