I am needing to clean out the folders in my inbox, but do not want to save
them individually or in pst files. How can I copy the complete folders to
Word so I still have access to pull them up and view them for reference?

On 2/26/2010 5:53 AM, Debby A wrote:
> I am needing to clean out the folders in my inbox, but do not want to save
> them individually or in pst files. How can I copy the complete folders to
> Word so I still have access to pull them up and view them for reference?
Word is not designed to handle such enormous amounts of data.

Please save them as PSTs. You can have multiple folders in each PST
file. I have about 14 years of email in such a format.

You can create a new PST and simply drag the older folders into it.

File -> New -> Outlook Data File

It will not take you much time.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Please vote "helpful" if I helped you

"Debby A" <Debby (E-Mail Removed)> wrote in message
news:B1F7BAB5-135D-4B43-B5F2-(E-Mail Removed)...

>I am needing to clean out the folders in my inbox, but do not want to save
> them individually or in pst files. How can I copy the complete folders to
> Word so I still have access to pull them up and view them for reference?

First, there's no way to save your mail in a format that Word can "pull it
up", unless you were to extract each message in a format Word can understand.
There are tools you can buy for Outlook that can save messages an HTML files
that Word can read, but you won't have the folder structure you see in
Outlook.

Second, that's a poor way to save messages, in my opinion. Mr. Knyshov's
suggestion, to create a PST and to move those folders you don't want to see
every day into that PST, then close the PST in Outlook so it doesn't appear
until you want to reference it, is a good way to handle it. If the messages
are older, using Autoarchive is also an approach you can consider.
--
Brian Tillman [MVP-Outlook]

You can't. They look similar, but they are very different from the folders
you use in Word.

"Debby A" wrote:

> I am needing to clean out the folders in my inbox, but do not want to save
> them individually or in pst files. How can I copy the complete folders to
> Word so I still have access to pull them up and view them for reference?