I set up a recurring meeting and put a distribution group in the "to" area.
The first e-mail went out no problem excpet that I don't need the "accept"
box. It's a mandatory meeting. However, we hand another meeting today and
the e-mail message did not go out to the "invitees". Of course, the
appointment showed up on my computer, but no one else's. Is there a way of
scheduling a recurring meeting or appointment and have the message auto sent
to the distribution group? I don't have administrative authority so I can do
any ADMIN set ups.

Thanks.

When making the meeting invitation, use the recurrence option to set up
future recurring meetings. If they are not all on the same day/place/time,
you can use a tool such as
http://www.websetters.co.uk/WSAddIns...20Appointment/ to set up the
recurrences.

--�
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, TanaMary asked:

| I set up a recurring meeting and put a distribution group in the "to"
| area. The first e-mail went out no problem excpet that I don't need
| the "accept" box. It's a mandatory meeting. However, we hand
| another meeting today and the e-mail message did not go out to the
| "invitees". Of course, the appointment showed up on my computer,
| but no one else's. Is there a way of scheduling a recurring meeting
| or appointment and have the message auto sent to the distribution
| group? I don't have administrative authority so I can do any ADMIN
| set ups.
|
| Thanks.

I understand using the recurrance option. I did that. The problem was, I
assumed that when I used my distribution list in the "to" line, they would
get an e-mail for the next meeting. They didn't. I did add the distribution
list AFTER I initially scheduled the recurring meeting, so I wasn't sure if
that was the reason or if the capability is just not there.

"Milly Staples [MVP - Outlook]" wrote:

> When making the meeting invitation, use the recurrence option to set up
> future recurring meetings. If they are not all on the same day/place/time,
> you can use a tool such as
> http://www.websetters.co.uk/WSAddIns...20Appointment/ to set up the
> recurrences.
>
> --�
> Milly Staples [MVP - Outlook]
>
> Post all replies to the group to keep the discussion intact. Due to
> the (insert latest virus name here) virus, all mail sent to my personal
> account will be deleted without reading.
>
> After furious head scratching, TanaMary asked:
>
> | I set up a recurring meeting and put a distribution group in the "to"
> | area. The first e-mail went out no problem excpet that I don't need
> | the "accept" box. It's a mandatory meeting. However, we hand
> | another meeting today and the e-mail message did not go out to the
> | "invitees". Of course, the appointment showed up on my computer,
> | but no one else's. Is there a way of scheduling a recurring meeting
> | or appointment and have the message auto sent to the distribution
> | group? I don't have administrative authority so I can do any ADMIN
> | set ups.
> |
> | Thanks.
>
>
>

No, the meeting that they would have received with the recurrence would not
generate a new mail for each meeting. The meetings and recurrences should
show on the user's calendar and if a reminder was added, this would be the
only notice they would receive.

How annoying to receive an email for an item already in the calendar - as a
heavy user of Outlook, it would be a major annoyance.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to the
(insert latest virus name here) virus, all mail sent to my personal account
will be deleted without reading.
"TanaMary" <(E-Mail Removed)> wrote in message
newsA1BCBD1-2821-4710-BF9A-(E-Mail Removed)...
|I understand using the recurrance option. I did that. The problem was, I
| assumed that when I used my distribution list in the "to" line, they would
| get an e-mail for the next meeting. They didn't. I did add the
distribution
| list AFTER I initially scheduled the recurring meeting, so I wasn't sure
if
| that was the reason or if the capability is just not there.
|
| "Milly Staples [MVP - Outlook]" wrote:
|
| > When making the meeting invitation, use the recurrence option to set up
| > future recurring meetings. If they are not all on the same
day/place/time,
| > you can use a tool such as
| > http://www.websetters.co.uk/WSAddIns...20Appointment/ to set up the
| > recurrences.
| >
| > --�
| > Milly Staples [MVP - Outlook]
| >
| > Post all replies to the group to keep the discussion intact. Due to
| > the (insert latest virus name here) virus, all mail sent to my personal
| > account will be deleted without reading.
| >
| > After furious head scratching, TanaMary asked:
| >
| > | I set up a recurring meeting and put a distribution group in the "to"
| > | area. The first e-mail went out no problem excpet that I don't need
| > | the "accept" box. It's a mandatory meeting. However, we hand
| > | another meeting today and the e-mail message did not go out to the
| > | "invitees". Of course, the appointment showed up on my computer,
| > | but no one else's. Is there a way of scheduling a recurring meeting
| > | or appointment and have the message auto sent to the distribution
| > | group? I don't have administrative authority so I can do any ADMIN
| > | set ups.
| > |
| > | Thanks.
| >
| >
| >

I'm sure that, "as a heavy user of outlook" it would be annoying. The
problem is, most of the people I work with are, in effect, computer
illiterate. It wouldn't occur to them to actually enter the recurring date
in their calendar, nor would they know how. My goal was to enter it into
mine and generate an automatic e-mail to all of them for each meeting so I
wouldn't have to do it each time and we wouldn't have to go searching for
them all twice a week to start the meeting.

Apparently, Outlook will not be of assistance.

"Milly Staples [MVP - Outlook]" wrote:

> No, the meeting that they would have received with the recurrence would not
> generate a new mail for each meeting. The meetings and recurrences should
> show on the user's calendar and if a reminder was added, this would be the
> only notice they would receive.
>
> How annoying to receive an email for an item already in the calendar - as a
> heavy user of Outlook, it would be a major annoyance.
>
> --
> Milly Staples [MVP - Outlook]
>
> Post all replies to the group to keep the discussion intact. Due to the
> (insert latest virus name here) virus, all mail sent to my personal account
> will be deleted without reading.
> "TanaMary" <(E-Mail Removed)> wrote in message
> newsA1BCBD1-2821-4710-BF9A-(E-Mail Removed)...
> |I understand using the recurrance option. I did that. The problem was, I
> | assumed that when I used my distribution list in the "to" line, they would
> | get an e-mail for the next meeting. They didn't. I did add the
> distribution
> | list AFTER I initially scheduled the recurring meeting, so I wasn't sure
> if
> | that was the reason or if the capability is just not there.
> |
> | "Milly Staples [MVP - Outlook]" wrote:
> |
> | > When making the meeting invitation, use the recurrence option to set up
> | > future recurring meetings. If they are not all on the same
> day/place/time,
> | > you can use a tool such as
> | > http://www.websetters.co.uk/WSAddIns...20Appointment/ to set up the
> | > recurrences.
> | >
> | > --�
> | > Milly Staples [MVP - Outlook]
> | >
> | > Post all replies to the group to keep the discussion intact. Due to
> | > the (insert latest virus name here) virus, all mail sent to my personal
> | > account will be deleted without reading.
> | >
> | > After furious head scratching, TanaMary asked:
> | >
> | > | I set up a recurring meeting and put a distribution group in the "to"
> | > | area. The first e-mail went out no problem excpet that I don't need
> | > | the "accept" box. It's a mandatory meeting. However, we hand
> | > | another meeting today and the e-mail message did not go out to the
> | > | "invitees". Of course, the appointment showed up on my computer,
> | > | but no one else's. Is there a way of scheduling a recurring meeting
> | > | or appointment and have the message auto sent to the distribution
> | > | group? I don't have administrative authority so I can do any ADMIN
> | > | set ups.
> | > |
> | > | Thanks.
> | >
> | >
> | >
>
>
>

If they accept the appointment you send with the recurrence already entered
and with a reminder, they do not NEED to enter each recurrence. It is
entered for them. And the reminder will pop up for each instance. I don't
understand what you think you will accomplish by bombarding people with
emails when the recurrence will remind them each time.

--�
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, TanaMary asked:

| I'm sure that, "as a heavy user of outlook" it would be annoying. The
| problem is, most of the people I work with are, in effect, computer
| illiterate. It wouldn't occur to them to actually enter the
| recurring date in their calendar, nor would they know how. My goal
| was to enter it into mine and generate an automatic e-mail to all of
| them for each meeting so I wouldn't have to do it each time and we
| wouldn't have to go searching for them all twice a week to start the
| meeting.
|
| Apparently, Outlook will not be of assistance.
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| No, the meeting that they would have received with the recurrence
|| would not generate a new mail for each meeting. The meetings and
|| recurrences should show on the user's calendar and if a reminder was
|| added, this would be the only notice they would receive.
||
|| How annoying to receive an email for an item already in the calendar
|| - as a heavy user of Outlook, it would be a major annoyance.
||
|| --
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
|| "TanaMary" <(E-Mail Removed)> wrote in message
|| newsA1BCBD1-2821-4710-BF9A-(E-Mail Removed)...
||| I understand using the recurrance option. I did that. The problem
||| was, I assumed that when I used my distribution list in the "to"
||| line, they would get an e-mail for the next meeting. They didn't.
||| I did add the distribution list AFTER I initially scheduled the
||| recurring meeting, so I wasn't sure if that was the reason or if
||| the capability is just not there.
|||
||| "Milly Staples [MVP - Outlook]" wrote:
|||
|||| When making the meeting invitation, use the recurrence option to
|||| set up future recurring meetings. If they are not all on the same
|||| day/place/time, you can use a tool such as
|||| http://www.websetters.co.uk/WSAddIns...20Appointment/ to set
|||| up the recurrences.
||||
|||| --�
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact. Due
|||| to the (insert latest virus name here) virus, all mail sent to my
|||| personal account will be deleted without reading.
||||
|||| After furious head scratching, TanaMary asked:
||||
||||| I set up a recurring meeting and put a distribution group in the
||||| "to" area. The first e-mail went out no problem excpet that I
||||| don't need the "accept" box. It's a mandatory meeting. However,
||||| we hand another meeting today and the e-mail message did not go
||||| out to the "invitees". Of course, the appointment showed up on
||||| my computer, but no one else's. Is there a way of scheduling a
||||| recurring meeting or appointment and have the message auto sent
||||| to the distribution group? I don't have administrative authority
||||| so I can do any ADMIN set ups.
|||||
||||| Thanks.

They probably work from their Inbox - so change the startup folder to show
them their Calendar. That way they shouldn't miss important meetings.

Tools | Options | Other | Advanced Options - Start up in the Folder - make
it the Calendar!

--
Judy Gleeson
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
http://www.acorntraining.com.au/pdfd...ithOutlook.pps

www.acorntraining.com.au/productivit.htm
"Milly Staples [MVP - Outlook]"
<(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> If they accept the appointment you send with the recurrence already
entered
> and with a reminder, they do not NEED to enter each recurrence. It is
> entered for them. And the reminder will pop up for each instance. I
don't
> understand what you think you will accomplish by bombarding people with
> emails when the recurrence will remind them each time.
>
> --�
> Milly Staples [MVP - Outlook]
>
> Post all replies to the group to keep the discussion intact. Due to
> the (insert latest virus name here) virus, all mail sent to my personal
> account will be deleted without reading.
>
> After furious head scratching, TanaMary asked:
>
> | I'm sure that, "as a heavy user of outlook" it would be annoying. The
> | problem is, most of the people I work with are, in effect, computer
> | illiterate. It wouldn't occur to them to actually enter the
> | recurring date in their calendar, nor would they know how. My goal
> | was to enter it into mine and generate an automatic e-mail to all of
> | them for each meeting so I wouldn't have to do it each time and we
> | wouldn't have to go searching for them all twice a week to start the
> | meeting.
> |
> | Apparently, Outlook will not be of assistance.
> |
> | "Milly Staples [MVP - Outlook]" wrote:
> |
> || No, the meeting that they would have received with the recurrence
> || would not generate a new mail for each meeting. The meetings and
> || recurrences should show on the user's calendar and if a reminder was
> || added, this would be the only notice they would receive.
> ||
> || How annoying to receive an email for an item already in the calendar
> || - as a heavy user of Outlook, it would be a major annoyance.
> ||
> || --
> || Milly Staples [MVP - Outlook]
> ||
> || Post all replies to the group to keep the discussion intact. Due to
> || the (insert latest virus name here) virus, all mail sent to my
> || personal account will be deleted without reading.
> || "TanaMary" <(E-Mail Removed)> wrote in message
> || newsA1BCBD1-2821-4710-BF9A-(E-Mail Removed)...
> ||| I understand using the recurrance option. I did that. The problem
> ||| was, I assumed that when I used my distribution list in the "to"
> ||| line, they would get an e-mail for the next meeting. They didn't.
> ||| I did add the distribution list AFTER I initially scheduled the
> ||| recurring meeting, so I wasn't sure if that was the reason or if
> ||| the capability is just not there.
> |||
> ||| "Milly Staples [MVP - Outlook]" wrote:
> |||
> |||| When making the meeting invitation, use the recurrence option to
> |||| set up future recurring meetings. If they are not all on the same
> |||| day/place/time, you can use a tool such as
> |||| http://www.websetters.co.uk/WSAddIns...20Appointment/ to set
> |||| up the recurrences.
> ||||
> |||| --�
> |||| Milly Staples [MVP - Outlook]
> ||||
> |||| Post all replies to the group to keep the discussion intact. Due
> |||| to the (insert latest virus name here) virus, all mail sent to my
> |||| personal account will be deleted without reading.
> ||||
> |||| After furious head scratching, TanaMary asked:
> ||||
> ||||| I set up a recurring meeting and put a distribution group in the
> ||||| "to" area. The first e-mail went out no problem excpet that I
> ||||| don't need the "accept" box. It's a mandatory meeting. However,
> ||||| we hand another meeting today and the e-mail message did not go
> ||||| out to the "invitees". Of course, the appointment showed up on
> ||||| my computer, but no one else's. Is there a way of scheduling a
> ||||| recurring meeting or appointment and have the message auto sent
> ||||| to the distribution group? I don't have administrative authority
> ||||| so I can do any ADMIN set ups.
> |||||
> ||||| Thanks.
>
>