[Outlook2003 on local PC running WinXP Pro]

Hi

I am a bit confused about how Outlook's rules work on emails.
They seem to be extreme counter-intuitive.

1. I presume that they are executed in the order presented
i.e. the top ones first, yes?

2. If one of the higher rules, "MOVES" an email to a directory
it seem that rules lower down the list can ALSO do the same thing!

3.
It seems that a previous rule in the list has to "move" AND "delete"
a rule to stop lower/later rules from finding it.


And the trouble with *deleting* stuff is that it's very alarming to see
valid emails
appearing in my trash before I've actually read them (even if they are
safely
moved (i.e. copied) elsewhere!)

e.g. a key problem for me is that as webmaster, I get lots of valid
official
message email (such as receipts) "from" one of our members of staff
which I need to move to the relevant directory...
....but then I also get REAL emails from the same guy and I need
those to be moved to a *different* location (to remove them from all
the
1000s of email/day of dross!) - but only if his emails are NOT any of
the
various official/receipt type emails!

So... how can I move real emails from him, that haven't met any of
the conditions filtered for in any of the rules above... WITHOUT
having unread valid-looking stuff appear in my trash ?!

Confused


Ship
Shiperton Henethe

Use Stop processing on the first rule to prevent later rules from applying.
--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)


"ship" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> [Outlook2003 on local PC running WinXP Pro]
>
> Hi
>
> I am a bit confused about how Outlook's rules work on emails.
> They seem to be extreme counter-intuitive.
>
> 1. I presume that they are executed in the order presented
> i.e. the top ones first, yes?
>
> 2. If one of the higher rules, "MOVES" an email to a directory
> it seem that rules lower down the list can ALSO do the same thing!
>
> 3.
> It seems that a previous rule in the list has to "move" AND "delete"
> a rule to stop lower/later rules from finding it.
>
>
> And the trouble with *deleting* stuff is that it's very alarming to see
> valid emails
> appearing in my trash before I've actually read them (even if they are
> safely
> moved (i.e. copied) elsewhere!)
>
> e.g. a key problem for me is that as webmaster, I get lots of valid
> official
> message email (such as receipts) "from" one of our members of staff
> which I need to move to the relevant directory...
> ...but then I also get REAL emails from the same guy and I need
> those to be moved to a *different* location (to remove them from all
> the
> 1000s of email/day of dross!) - but only if his emails are NOT any of
> the
> various official/receipt type emails!
>
> So... how can I move real emails from him, that haven't met any of
> the conditions filtered for in any of the rules above... WITHOUT
> having unread valid-looking stuff appear in my trash ?!
>
> Confused
>
>
> Ship
> Shiperton Henethe
>

BRILLIANT!
Thanks

Ship

Diane Poremsky [MVP] wrote:
> Use Stop processing on the first rule to prevent later rules from applying.
> --
> Diane Poremsky [MVP - Outlook]
> Author, Teach Yourself Outlook 2003 in 24 Hours
> Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
> Subscribe to Exchange Messaging Outlook newsletter:
> EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)
>
>
> "ship" <(E-Mail Removed)> wrote in message
> news:(E-Mail Removed)...
> > [Outlook2003 on local PC running WinXP Pro]
> >
> > Hi
> >
> > I am a bit confused about how Outlook's rules work on emails.
> > They seem to be extreme counter-intuitive.
> >
> > 1. I presume that they are executed in the order presented
> > i.e. the top ones first, yes?
> >
> > 2. If one of the higher rules, "MOVES" an email to a directory
> > it seem that rules lower down the list can ALSO do the same thing!
> >
> > 3.
> > It seems that a previous rule in the list has to "move" AND "delete"
> > a rule to stop lower/later rules from finding it.
> >
> >
> > And the trouble with *deleting* stuff is that it's very alarming to see
> > valid emails
> > appearing in my trash before I've actually read them (even if they are
> > safely
> > moved (i.e. copied) elsewhere!)
> >
> > e.g. a key problem for me is that as webmaster, I get lots of valid
> > official
> > message email (such as receipts) "from" one of our members of staff
> > which I need to move to the relevant directory...
> > ...but then I also get REAL emails from the same guy and I need
> > those to be moved to a *different* location (to remove them from all
> > the
> > 1000s of email/day of dross!) - but only if his emails are NOT any of
> > the
> > various official/receipt type emails!
> >
> > So... how can I move real emails from him, that haven't met any of
> > the conditions filtered for in any of the rules above... WITHOUT
> > having unread valid-looking stuff appear in my trash ?!
> >
> > Confused
> >
> >
> > Ship
> > Shiperton Henethe
> >