You can convert message stores in Outlook into collections of individual .msg
(or other) individual files, and this can be done in batches. There are
utilities and scripts for doing this. You could also just export the data,
either into .pst form (as suggested previously) or some other convenient form.
You might look at slipstick.com for more information. You'll have to do some
research to find the method best suited to your needs. If you don't have
admin rights on your system, then you probably won't be able to install a
utility (or perhaps even a script) for doing the conversion. In that case,
you're pretty much stuck with exporting the data or making a copy of the .pst
file.
"Cronstedt31" wrote:
> JoeO, Thanks for the idea. That would work well if there were just a few
> such emails. However, I have thousands and thousands of emails that I might
> need and I don't want to have to go through each of these and select which
> ones to keep and forward. This would take a long long time. While having
> thousands seems awkward, they are easily searchable using the Google search
> or other search tools. I need to either forward them all or re-date the
> current ones. Any ideas on how to do either of these things and, preferably,
> the latter? Thanks.
>
> Regards,
>
> Cronstedt31
>
> "JoeO" wrote:
>
> > To give old email a current date, just forward it to yourself; the
> > (original) old email still exists and will be deleted under your company's
> > retention policy, but you will have a new copy to keep and reference.
> >
> > "Cronstedt31" wrote:
> >
> > > My company has always had a records retention policy that is simply ignored
> > > by the vast majority of employees. With a few exceptions, the retention
> > > period for general business correspondence including email, is three years. I
> > > frequently refer back to emails that are more than three years old to help
> > > with new issues or to continue work on projects that are more than three
> > > years old so I don't want to delete all my emails that are out of the records
> > > retention guidelines. In the past, this was no problem, since to keep my old
> > > emails around, all I had to do was ignore the guidelines and not delete
> > > anything.
> > >
> > > The company has thousands of Lenovo T60 laptop computers that are all
> > > identical and run Outlook 2003 (11.8118.8132) SP2. They have modified these
> > > computers to include lots of company specific background software that forces
> > > certain bureacratic things to happen such as document labeling guidelines,
> > > security updates, document backups. Some of these are good things but, from
> > > my point of view, many are bad. Now, the insidious records retention
> > > department is implementing a new tool that will automatically search our
> > > Microsoft Outlook .pst files and delete all messages that were created/sent
> > > more than three years ago.
> > >
> > > As you likely know, email messages are not stored as individual files as are
> > > other microsoft Office documents. Rather, all the email in any given Outlook
> > > data file is stored in a single (often HUGE) .pst file. Clearly, our records
> > > retention "police" have some kind of software tool that examines the .pst
> > > file(s) and deletes any emails inside the .pst file that were created or sent
> > > more than three years ago. This will be implemented in the next month or so.
> > > I hate this and want to prevent it from happening to my email.
> > >
> > > So what I was wondering is whether any of you know of a software tool
> > > (preferably free, shareware, or with a free trial period) that will change
> > > the various dates of all the individual emails inside a given .pst file?
> > > Thanks in advance for your help.
> > >
> > > Barring the existance of such a program, do you have any other good ideas
> > > for how to circumvent this new attack on my needed emails?
> > >
> > > Regards,
> > >
> > > Cronstedt31
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