Hello,

Given a shared calendar in our Exchange 2003 public folders:

With Outlook 2003 (and sufficient permissions), I am able to go into the
shared calendar and select the "Edit Labels" option to modify label names of
the 10 existing colors for that particular calendar. This change propagates
to all users viewing the calendar using Outlook 2003, and everyone sees the
new label names.

1) What is the Outlook 2007 equivalent of the above functionality? In other
words, what do I have to do to get the same results using only Outlook 2007
clients? Furthermore, are there any limitations in Outlook 2007 (number of
colors, number of categories, etc.)?

2) Is it possible to preserve this functionality using a mix of Outlook 2003
and 2007 clients? Is seamless integration of the two versions possible with
respect to this functionality?

Thanks in advance for any help.

--
dima

1) There is no exact equivalent. The closest is Categories, but in Outlook 2007, they are user-specific, not folder-specific. Each user can have a virtually unlimited number of categories in their master list and apply up to 25 different colors to them. Categories that you apply to an individual item will be visible to all users, but each user's own color choice will apply.

2) Not really, because Outlook 2007 categories are user-specific, not folder-specific.

You might want to consider using a custom form to provide a fixed category selection for items in a public folder. That will work for both versions. See http://www.outlookcode.com/d/reqcat.htm .

If you have a retail version of Office/Outlook 2007 or a support contract, I suggest that you file a support incident on this issue. I don't think Microsoft sufficiently considered the impact on public folder applications, and filing an incident is the best way to let Microsoft know that there's a problem . Unlimited support for retail Office/Outlook 2007 is free for the first 90 days after activation. See http://support.microsoft.com/gp/vista_supoffnew for more information on this support policy.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"dima" <(E-Mail Removed)> wrote in message news:B9F7958F-1503-4E44-A8D1-(E-Mail Removed)...
> Hello,
>
> Given a shared calendar in our Exchange 2003 public folders:
>
> With Outlook 2003 (and sufficient permissions), I am able to go into the
> shared calendar and select the "Edit Labels" option to modify label names of
> the 10 existing colors for that particular calendar. This change propagates
> to all users viewing the calendar using Outlook 2003, and everyone sees the
> new label names.
>
> 1) What is the Outlook 2007 equivalent of the above functionality? In other
> words, what do I have to do to get the same results using only Outlook 2007
> clients? Furthermore, are there any limitations in Outlook 2007 (number of
> colors, number of categories, etc.)?
>
> 2) Is it possible to preserve this functionality using a mix of Outlook 2003
> and 2007 clients? Is seamless integration of the two versions possible with
> respect to this functionality?
>
> Thanks in advance for any help.
>
> --
> dima

Sue, thanks for your post. We have this exact same problem too.

I'm wondering, though, will the fixed category selection allow us to
show the associated category ("color") of the item or would we need to
open the item to discover it's category?

Thanks
Michael

Whatever categories are assigned will display using the colors that the user has assigned to them. That's key: There is no way (yet) to centrally manage users' color choices, only the text aspect of their categories.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

<(E-Mail Removed)> wrote in message news:(E-Mail Removed)...
> Sue, thanks for your post. We have this exact same problem too.
>
> I'm wondering, though, will the fixed category selection allow us to
> show the associated category ("color") of the item or would we need to
> open the item to discover it's category?
>
> Thanks
> Michael
>
>

Thank you.

Dima,

Can you tell me what permission level is assigned in order to edit the
labels in a shared calendar for Outlook 2003?

Thank you. Debbie

"dima" wrote:

> Hello,
>
> Given a shared calendar in our Exchange 2003 public folders:
>
> With Outlook 2003 (and sufficient permissions), I am able to go into the
> shared calendar and select the "Edit Labels" option to modify label names of
> the 10 existing colors for that particular calendar. This change propagates
> to all users viewing the calendar using Outlook 2003, and everyone sees the
> new label names.
>
> 1) What is the Outlook 2007 equivalent of the above functionality? In other
> words, what do I have to do to get the same results using only Outlook 2007
> clients? Furthermore, are there any limitations in Outlook 2007 (number of
> colors, number of categories, etc.)?
>
> 2) Is it possible to preserve this functionality using a mix of Outlook 2003
> and 2007 clients? Is seamless integration of the two versions possible with
> respect to this functionality?
>
> Thanks in advance for any help.
>
> --
> dima

You'd need owner permission.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Debbie" <(E-Mail Removed)> wrote in message news8568153-5C2C-4BB5-B5B2-(E-Mail Removed)...
> Dima,
>
> Can you tell me what permission level is assigned in order to edit the
> labels in a shared calendar for Outlook 2003?

Hi
it's now almost 3 years since you wrote this - has there been any updates in
outlook? In our business we want to be able to share both categories and
color labels... We have managed to share categories by using CodeTwo Catman,
but what can we do to share color labels??

Also will we still have a problem if we have both 2003 and 2007 users?

Thanks and Regards
Anna

"Sue Mosher [MVP-Outlook]" wrote:

> 1) There is no exact equivalent. The closest is Categories, but in Outlook 2007, they are user-specific, not folder-specific. Each user can have a virtually unlimited number of categories in their master list and apply up to 25 different colors to them. Categories that you apply to an individual item will be visible to all users, but each user's own color choice will apply.
>
> 2) Not really, because Outlook 2007 categories are user-specific, not folder-specific.
>
> You might want to consider using a custom form to provide a fixed category selection for items in a public folder. That will work for both versions. See http://www.outlookcode.com/d/reqcat.htm .
>
> If you have a retail version of Office/Outlook 2007 or a support contract, I suggest that you file a support incident on this issue. I don't think Microsoft sufficiently considered the impact on public folder applications, and filing an incident is the best way to let Microsoft know that there's a problem . Unlimited support for retail Office/Outlook 2007 is free for the first 90 days after activation. See http://support.microsoft.com/gp/vista_supoffnew for more information on this support policy.
>
> --
> Sue Mosher, Outlook MVP
> Author of Configuring Microsoft Outlook 2003
> http://www.turtleflock.com/olconfig/index.htm
> and Microsoft Outlook Programming - Jumpstart for
> Administrators, Power Users, and Developers
> http://www.outlookcode.com/jumpstart.aspx
>
> "dima" <(E-Mail Removed)> wrote in message news:B9F7958F-1503-4E44-A8D1-(E-Mail Removed)...
> > Hello,
> >
> > Given a shared calendar in our Exchange 2003 public folders:
> >
> > With Outlook 2003 (and sufficient permissions), I am able to go into the
> > shared calendar and select the "Edit Labels" option to modify label names of
> > the 10 existing colors for that particular calendar. This change propagates
> > to all users viewing the calendar using Outlook 2003, and everyone sees the
> > new label names.
> >
> > 1) What is the Outlook 2007 equivalent of the above functionality? In other
> > words, what do I have to do to get the same results using only Outlook 2007
> > clients? Furthermore, are there any limitations in Outlook 2007 (number of
> > colors, number of categories, etc.)?
> >
> > 2) Is it possible to preserve this functionality using a mix of Outlook 2003
> > and 2007 clients? Is seamless integration of the two versions possible with
> > respect to this functionality?
> >
> > Thanks in advance for any help.
> >
> > --
> > dima
>