Hi,

We recently setup a conference rooms as resources in Exchange 2007. It
works amazingly well but the problem occurs sometimes there is a need
to hide attendees in the resource calendar.

At this moment someone could simply pick the resource for example
Conference room 1 and click on a meeting and he will see everyone that
is invited to that meeting.

I know there is a little check box in outlook when you are creating a
meeting called PRIVATE but the problem with that is that it does not
appear in the calendar in the FREE/BUSY of the resource.

Does anyone know how we could block this?

Additional info:
Exchange 2007 SP1
Outlook 2003 SP2
Windows XP SP2

George Spiro

On Wed, 28 May 2008 11:28:08 -0400, George Spiro <(E-Mail Removed)>
wrote:

>Hi,
>
>We recently setup a conference rooms as resources in Exchange 2007. It
>works amazingly well but the problem occurs sometimes there is a need
>to hide attendees in the resource calendar.
>
>At this moment someone could simply pick the resource for example
>Conference room 1 and click on a meeting and he will see everyone that
>is invited to that meeting.
>
>I know there is a little check box in outlook when you are creating a
>meeting called PRIVATE but the problem with that is that it does not
>appear in the calendar in the FREE/BUSY of the resource.
>
>Does anyone know how we could block this?
>
>Additional info:
>Exchange 2007 SP1
>Outlook 2003 SP2
>Windows XP SP2
>
>George Spiro

That's a good one. Haven't seen anything to make that one work from a
trip around the lab. Of course, one look through the meeting room
window would blow all your hard work out of the window, but I get your
point.

On Wed, 28 May 2008 17:05:41 -0400, "Mark Arnold [MVP]"
<(E-Mail Removed)> wrote:

>On Wed, 28 May 2008 11:28:08 -0400, George Spiro <(E-Mail Removed)>
>wrote:
>
>>Hi,
>>
>>We recently setup a conference rooms as resources in Exchange 2007. It
>>works amazingly well but the problem occurs sometimes there is a need
>>to hide attendees in the resource calendar.
>>
>>At this moment someone could simply pick the resource for example
>>Conference room 1 and click on a meeting and he will see everyone that
>>is invited to that meeting.
>>
>>I know there is a little check box in outlook when you are creating a
>>meeting called PRIVATE but the problem with that is that it does not
>>appear in the calendar in the FREE/BUSY of the resource.
>>
>>Does anyone know how we could block this?
>>
>>Additional info:
>>Exchange 2007 SP1
>>Outlook 2003 SP2
>>Windows XP SP2
>>
>>George Spiro
>
>That's a good one. Haven't seen anything to make that one work from a
>trip around the lab. Of course, one look through the meeting room
>window would blow all your hard work out of the window, but I get your
>point.

Dont worry that is exactly what I answered but they are looking for a
solution that in my opinion is not possible.

I do find it still kinda weird that MS wouldn't think about this
situation.

G.

"George Spiro" wrote:

> On Wed, 28 May 2008 17:05:41 -0400, "Mark Arnold [MVP]"
> <(E-Mail Removed)> wrote:
>
> >On Wed, 28 May 2008 11:28:08 -0400, George Spiro <(E-Mail Removed)>
> >wrote:
> >
> >>Hi,
> >>
> >>We recently setup a conference rooms as resources in Exchange 2007. It
> >>works amazingly well but the problem occurs sometimes there is a need
> >>to hide attendees in the resource calendar.
> >>
> >>At this moment someone could simply pick the resource for example
> >>Conference room 1 and click on a meeting and he will see everyone that
> >>is invited to that meeting.
> >>
> >>I know there is a little check box in outlook when you are creating a
> >>meeting called PRIVATE but the problem with that is that it does not
> >>appear in the calendar in the FREE/BUSY of the resource.
> >>
> >>Does anyone know how we could block this?
> >>
> >>Additional info:
> >>Exchange 2007 SP1
> >>Outlook 2003 SP2
> >>Windows XP SP2
> >>
> >>George Spiro
> >
> >That's a good one. Haven't seen anything to make that one work from a
> >trip around the lab. Of course, one look through the meeting room
> >window would blow all your hard work out of the window, but I get your
> >point.
>
> Dont worry that is exactly what I answered but they are looking for a
> solution that in my opinion is not possible.
>
> I do find it still kinda weird that MS wouldn't think about this
> situation.
>
> G.
>

I have the same issue - it is not only the attendees but what if you have
confidential attachments such as agendas, minutes from last meeting etc.

Anyone know a fix?