Hello folks, how can I tell Outlook 2003 to NOT download
any mail from a specific person ( Name )

Thanks

You can't. Outlook rules act on messages once they hit the in-box. I would
look to your ISP webmail if they have it to set up a rule on their server.

--�
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, GESY asked:

| Hello folks, how can I tell Outlook 2003 to NOT download
| any mail from a specific person ( Name )
|
| Thanks

I tough you could "Filter" ?

If the sender name match, THEN DO NOT DOWNLOAD.

Humm, any idea to on something like this on Outlook ?

"Milly Staples [MVP - Outlook]"
<(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> You can't. Outlook rules act on messages once they hit the in-box. I
> would
> look to your ISP webmail if they have it to set up a rule on their server.
>
> --�
> Milly Staples [MVP - Outlook]
>
> Post all replies to the group to keep the discussion intact. All
> unsolicited mail sent to my personal account will be deleted without
> reading.
>
> After furious head scratching, GESY asked:
>
> | Hello folks, how can I tell Outlook 2003 to NOT download
> | any mail from a specific person ( Name )
> |
> | Thanks
>
>

"GESY" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
>I tough you could "Filter" ?
>
> If the sender name match, THEN DO NOT DOWNLOAD.
>
> Humm, any idea to on something like this on Outlook ?


In Outlook EXPRESS, yes, you can block the download of the *rest* of the
message AFTER the headers have been downloaded. However, Outlook
doesn't have that rule condition; i.e., Outlook must download all of the
message before it then exercises any rules against it. (The only
exception is that you can configure to not download messages larger than
a specified number of bytes in size but then you get stuck having to
mark which ones to get and then manually download the marked items.)
Outlook does NOT have the "delete from server" rule condition available
in Outlook Express.

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Thanks, now I remember, I knew something like that, it was Express.
Oh well..........

How abour secure group or something like that, I hear something like that
too, damm, I loss my notes on a crash / restore.

You can create a SAFE group that the mail will come in, while anyone
not on that group will not be downloaded ?

"Vanguard" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> "GESY" <(E-Mail Removed)> wrote in message
> news:(E-Mail Removed)...
>>I tough you could "Filter" ?
>>
>> If the sender name match, THEN DO NOT DOWNLOAD.
>>
>> Humm, any idea to on something like this on Outlook ?
>
>
> In Outlook EXPRESS, yes, you can block the download of the *rest* of the
> message AFTER the headers have been downloaded. However, Outlook doesn't
> have that rule condition; i.e., Outlook must download all of the message
> before it then exercises any rules against it. (The only exception is
> that you can configure to not download messages larger than a specified
> number of bytes in size but then you get stuck having to mark which ones
> to get and then manually download the marked items.) Outlook does NOT have
> the "delete from server" rule condition available in Outlook Express.
>
> --
> __________________________________________________
> Post replies to the newsgroup. Share with others.
> For e-mail: Remove "NIX" and add "#VN" to Subject.
> __________________________________________________
>

"GESY" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> Thanks, now I remember, I knew something like that, it was Express.
> Oh well..........
>
> How abour secure group or something like that, I hear something like
> that
> too, damm, I loss my notes on a crash / restore.
>
> You can create a SAFE group that the mail will come in, while anyone
> not on that group will not be downloaded ?


Done using rules to create a whitelist of accepted senders. However,
and because it is a rule, it gets exercised AFTER the entire message has
been retrieved. You can define the rule to:

Move/delete/whatever all mails
except those senders[listed in this rule | in a contact-type folder]

If you choose to use a contact-type folder to list your known good
senders, Outlook doesn't let you specify multiple contact-type folders
within the same rule. That is, you cannot have a dozen contact-type
folders and list all dozen of them within the same rule (i.e., if sender
is in contact1 or contact2 or ...). You need a separate rule to test if
the sender is in the contact-folder for each contact-folder. Rules are
OR'ed in the order they are listed, so just don't use the stop clause in
the rule so each contact-type rule will get OR'ed with the next one and
use the stop clause in the last contact-type rule.

Since Outlook will still require the download of the entire message
before it will exercise a rule, you may want to do something like:

Move all mails to some folder other than the Inbox
except those senders in your contact-type folder
[optionally use stop clause in last contact-type rule]

That way the only mails that will left in your Inbox are from known good
senders in your contact-type folder(s) and all others have been moved to
some other holding folder, you [permanently] delete them, send them to
the Junk folder, to some "suspect" folder under the Inbox, or do
whatever you want with them. This makes your Inbox exclusive to only
showing mails from your known senders. The other will get fully
downloaded but won't be in your Inbox.

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__________________________________________________

I see what you mean, there is no way to avoid the download of unwanted mail.

Well, thanks anyway.
I wish I new the technology behind, so I could write a little tool in C++
But I am NOT a Pro on that, just my hobby.

"Vanguard" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> "GESY" <(E-Mail Removed)> wrote in message
> news:(E-Mail Removed)...
>> Thanks, now I remember, I knew something like that, it was Express.
>> Oh well..........
>>
>> How abour secure group or something like that, I hear something like that
>> too, damm, I loss my notes on a crash / restore.
>>
>> You can create a SAFE group that the mail will come in, while anyone
>> not on that group will not be downloaded ?
>
>
> Done using rules to create a whitelist of accepted senders. However, and
> because it is a rule, it gets exercised AFTER the entire message has been
> retrieved. You can define the rule to:
>
> Move/delete/whatever all mails
> except those senders[listed in this rule | in a contact-type folder]
>
> If you choose to use a contact-type folder to list your known good
> senders, Outlook doesn't let you specify multiple contact-type folders
> within the same rule. That is, you cannot have a dozen contact-type
> folders and list all dozen of them within the same rule (i.e., if sender
> is in contact1 or contact2 or ...). You need a separate rule to test if
> the sender is in the contact-folder for each contact-folder. Rules are
> OR'ed in the order they are listed, so just don't use the stop clause in
> the rule so each contact-type rule will get OR'ed with the next one and
> use the stop clause in the last contact-type rule.
>
> Since Outlook will still require the download of the entire message before
> it will exercise a rule, you may want to do something like:
>
> Move all mails to some folder other than the Inbox
> except those senders in your contact-type folder
> [optionally use stop clause in last contact-type rule]
>
> That way the only mails that will left in your Inbox are from known good
> senders in your contact-type folder(s) and all others have been moved to
> some other holding folder, you [permanently] delete them, send them to the
> Junk folder, to some "suspect" folder under the Inbox, or do whatever you
> want with them. This makes your Inbox exclusive to only showing mails
> from your known senders. The other will get fully downloaded but won't be
> in your Inbox.
>
> --
> __________________________________________________
> Post replies to the newsgroup. Share with others.
> For e-mail: Remove "NIX" and add "#VN" to Subject.
> __________________________________________________
>

"GESY" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
>I see what you mean, there is no way to avoid the download of unwanted
>mail.
>
> Well, thanks anyway.
> I wish I new the technology behind, so I could write a little tool in
> C++
> But I am NOT a Pro on that, just my hobby.


Usually spam is small in size. The spammer wants to spew as much as
possible so smaller mails means more can be sent in the same amount of
time. They also don't want to delay you getting their spew so they want
them small so they download quickly. However, if you are getting
thousands of spam mails per mail poll then they cumulatively slow down
the mail session. While I've heard of some users getting thousands of
spam mails per day, I've never heard of one that gets thousands for
every mail session.

You could use something in addition to Outlook to monitor for spam. I
use Magic Mail Monitor because it is not only a mail monitor but also
provides rules that I can define. I also use SpamPal to tag which mails
are spam. So far, I don't delete the spam tagged using the Bayesian
filter but I do delete the other spam - and it gets deleted from the
server. Magic only downloads the headers which is often sufficient to
detect if a mail is spam or not. If SpamPal tags the mail as spam (and
not as Bayesian spam) then a rule in Magic will delete it from the
server. Magic has a logfile showing the rule-deleted messages so you
can occasionally check the summary list to see if a good mail got
deleted (i.e., a false positive). SpamPal has a User Logfile plug-in
that will save a plain-text copy of all spam-tagged mails (I wrote a
batch file to delete the archive spam copies after N days old which I
add to Scheduled Tasks to keep only those within, say, the last week; it
should be available from the plug-in author's web site). That way, if I
see a mail that I really wanted to read but got deleted by Magic after
it had been tagged as spam my SpamPal, I can go look at the .txt copy.
PopTray is another e-mail monitor utility that has rules you can use to
filter out the spam provided you have something to identify what is the
spam, like SpamPal.

Both Magic and PopTray only work with POP3 and IMAP accounts so forget
about using it for Hotmail since WebDAV scripting is used (i.e., Hotmail
does not use an Internet standard e-mail protocol). I've heard
PopPeeper can check Hotmail accounts but then it has no rules so you
can't use it to monitor for new mails and also delete from server the
spam mails.

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__________________________________________________

Thanks, I am going to check those....

No, the problem is that I know some of those people that send you whatever
junk ( religios, jokes, or whatever ) to many, ( email to all is visible )
and I dont
want to be rude, so I tough I could do something like that, as we said in
the beggining.


"Vanguard" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> "GESY" <(E-Mail Removed)> wrote in message
> news:(E-Mail Removed)...
>>I see what you mean, there is no way to avoid the download of unwanted
>>mail.
>>
>> Well, thanks anyway.
>> I wish I new the technology behind, so I could write a little tool in C++
>> But I am NOT a Pro on that, just my hobby.
>
>
> Usually spam is small in size. The spammer wants to spew as much as
> possible so smaller mails means more can be sent in the same amount of
> time. They also don't want to delay you getting their spew so they want
> them small so they download quickly. However, if you are getting
> thousands of spam mails per mail poll then they cumulatively slow down the
> mail session. While I've heard of some users getting thousands of spam
> mails per day, I've never heard of one that gets thousands for every mail
> session.
>
> You could use something in addition to Outlook to monitor for spam. I use
> Magic Mail Monitor because it is not only a mail monitor but also provides
> rules that I can define. I also use SpamPal to tag which mails are spam.
> So far, I don't delete the spam tagged using the Bayesian filter but I do
> delete the other spam - and it gets deleted from the server. Magic only
> downloads the headers which is often sufficient to detect if a mail is
> spam or not. If SpamPal tags the mail as spam (and not as Bayesian spam)
> then a rule in Magic will delete it from the server. Magic has a logfile
> showing the rule-deleted messages so you can occasionally check the
> summary list to see if a good mail got deleted (i.e., a false positive).
> SpamPal has a User Logfile plug-in that will save a plain-text copy of all
> spam-tagged mails (I wrote a batch file to delete the archive spam copies
> after N days old which I add to Scheduled Tasks to keep only those within,
> say, the last week; it should be available from the plug-in author's web
> site). That way, if I see a mail that I really wanted to read but got
> deleted by Magic after it had been tagged as spam my SpamPal, I can go
> look at the .txt copy. PopTray is another e-mail monitor utility that has
> rules you can use to filter out the spam provided you have something to
> identify what is the spam, like SpamPal.
>
> Both Magic and PopTray only work with POP3 and IMAP accounts so forget
> about using it for Hotmail since WebDAV scripting is used (i.e., Hotmail
> does not use an Internet standard e-mail protocol). I've heard PopPeeper
> can check Hotmail accounts but then it has no rules so you can't use it to
> monitor for new mails and also delete from server the spam mails.
>
> --
> __________________________________________________
> Post replies to the newsgroup. Share with others.
> For e-mail: Remove "NIX" and add "#VN" to Subject.
> __________________________________________________
>

I downloaded the Magic Mail Monitor but I dont see the instructions
on how to used......

Where I find that, the help file talks about the making and filters, that's
all.

"Vanguard" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> "GESY" <(E-Mail Removed)> wrote in message
> news:(E-Mail Removed)...
>>I see what you mean, there is no way to avoid the download of unwanted
>>mail.
>>
>> Well, thanks anyway.
>> I wish I new the technology behind, so I could write a little tool in C++
>> But I am NOT a Pro on that, just my hobby.
>
>
> Usually spam is small in size. The spammer wants to spew as much as
> possible so smaller mails means more can be sent in the same amount of
> time. They also don't want to delay you getting their spew so they want
> them small so they download quickly. However, if you are getting
> thousands of spam mails per mail poll then they cumulatively slow down the
> mail session. While I've heard of some users getting thousands of spam
> mails per day, I've never heard of one that gets thousands for every mail
> session.
>
> You could use something in addition to Outlook to monitor for spam. I use
> Magic Mail Monitor because it is not only a mail monitor but also provides
> rules that I can define. I also use SpamPal to tag which mails are spam.
> So far, I don't delete the spam tagged using the Bayesian filter but I do
> delete the other spam - and it gets deleted from the server. Magic only
> downloads the headers which is often sufficient to detect if a mail is
> spam or not. If SpamPal tags the mail as spam (and not as Bayesian spam)
> then a rule in Magic will delete it from the server. Magic has a logfile
> showing the rule-deleted messages so you can occasionally check the
> summary list to see if a good mail got deleted (i.e., a false positive).
> SpamPal has a User Logfile plug-in that will save a plain-text copy of all
> spam-tagged mails (I wrote a batch file to delete the archive spam copies
> after N days old which I add to Scheduled Tasks to keep only those within,
> say, the last week; it should be available from the plug-in author's web
> site). That way, if I see a mail that I really wanted to read but got
> deleted by Magic after it had been tagged as spam my SpamPal, I can go
> look at the .txt copy. PopTray is another e-mail monitor utility that has
> rules you can use to filter out the spam provided you have something to
> identify what is the spam, like SpamPal.
>
> Both Magic and PopTray only work with POP3 and IMAP accounts so forget
> about using it for Hotmail since WebDAV scripting is used (i.e., Hotmail
> does not use an Internet standard e-mail protocol). I've heard PopPeeper
> can check Hotmail accounts but then it has no rules so you can't use it to
> monitor for new mails and also delete from server the spam mails.
>
> --
> __________________________________________________
> Post replies to the newsgroup. Share with others.
> For e-mail: Remove "NIX" and add "#VN" to Subject.
> __________________________________________________
>