I must be missing something here, but I have created some Autotext drop down
lists based on the instructions at
http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. The Autotext works
fine on the machine on which it is created. However, when I move to another
machine, the Autotext Styles are not present. I am presuming that the Styles
should be carried in the document so that they can be used on whatever
machine is used to open the document. On the original machine, I saved
changes to the Normal.dot file, though I am presuming that this function is
only to update the Normal template on that machine.

Any help would be much appreciated.

Thank you
GordonM

AutoText entries cannot be saved in documents. They are saved only in
templates. By default, AutoText is stored in Normal.dot, but if you want the
entries to be portable, you must create a specific document template and
store the entries there. There is a reference to this in the "Additional
tips" at the end of the cited article. For more, see
http://word.mvps.org/FAQs/Customizat...latesStore.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"GordonM" <(E-Mail Removed)> wrote in message
news:91D74CB1-66B0-4037-A91F-(E-Mail Removed)...
>I must be missing something here, but I have created some Autotext drop
>down
> lists based on the instructions at
> http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. The Autotext
> works
> fine on the machine on which it is created. However, when I move to
> another
> machine, the Autotext Styles are not present. I am presuming that the
> Styles
> should be carried in the document so that they can be used on whatever
> machine is used to open the document. On the original machine, I saved
> changes to the Normal.dot file, though I am presuming that this function
> is
> only to update the Normal template on that machine.
>
> Any help would be much appreciated.
>
> Thank you
> GordonM
>

Suzanne - Thank you for the information. I am not sure that I am
understanding all of this yet.

In my document (initially a .doc file), I have some lines of regular text
followed by an Autotext entry. which is then followed by more regular text.
While I am using the document on the originating machine, the Autotext entry
(if the cursor is placed somewhere on it), shows it to have the special
template that I set up to create the Autotext. Elsewhere in the document,
the template shows as Normal.dot.

Is it the first Additional Tip that you are referring to in the article that
I referred to? viz:
If you rely on different templates for different types of documents, make
sure you're editing a template when you complete the procedure described
above. At Step 7 and against Step 13, instead of pressing Alt+F3, choose
Insert |AutoText | AutoText.... and then set the LookIn list to your specific
template and click Add.

As a shot in the dark, I saved the whole document as a .dot file, but that
didn't help.

I'll see if I can learn anything from
http://word.mvps.org/FAQs/Customizat...latesStore.htm.

Thank you
Gordon


"Suzanne S. Barnhill" wrote:

> AutoText entries cannot be saved in documents. They are saved only in
> templates. By default, AutoText is stored in Normal.dot, but if you want the
> entries to be portable, you must create a specific document template and
> store the entries there. There is a reference to this in the "Additional
> tips" at the end of the cited article. For more, see
> http://word.mvps.org/FAQs/Customizat...latesStore.htm
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
>
> "GordonM" <(E-Mail Removed)> wrote in message
> news:91D74CB1-66B0-4037-A91F-(E-Mail Removed)...
> >I must be missing something here, but I have created some Autotext drop
> >down
> > lists based on the instructions at
> > http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. The Autotext
> > works
> > fine on the machine on which it is created. However, when I move to
> > another
> > machine, the Autotext Styles are not present. I am presuming that the
> > Styles
> > should be carried in the document so that they can be used on whatever
> > machine is used to open the document. On the original machine, I saved
> > changes to the Normal.dot file, though I am presuming that this function
> > is
> > only to update the Normal template on that machine.
> >
> > Any help would be much appreciated.
> >
> > Thank you
> > GordonM
> >
>
>
>

Unless you specifically stored the AutoText entries in a template other than
Normal.dot when you created them, you're going to have to use the Organizer
to move them from Normal.dot to any template you create. And you will have
to distribute this template (rather than a document) if you want to give
other users the ability to use an AutoTextList field.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"GordonM" <(E-Mail Removed)> wrote in message
news:834545D4-B9AD-43D7-B3CD-(E-Mail Removed)...
> Suzanne - Thank you for the information. I am not sure that I am
> understanding all of this yet.
>
> In my document (initially a .doc file), I have some lines of regular text
> followed by an Autotext entry. which is then followed by more regular
> text.
> While I am using the document on the originating machine, the Autotext
> entry
> (if the cursor is placed somewhere on it), shows it to have the special
> template that I set up to create the Autotext. Elsewhere in the document,
> the template shows as Normal.dot.
>
> Is it the first Additional Tip that you are referring to in the article
> that
> I referred to? viz:
> If you rely on different templates for different types of documents, make
> sure you're editing a template when you complete the procedure described
> above. At Step 7 and against Step 13, instead of pressing Alt+F3, choose
> Insert |AutoText | AutoText.... and then set the LookIn list to your
> specific
> template and click Add.
>
> As a shot in the dark, I saved the whole document as a .dot file, but that
> didn't help.
>
> I'll see if I can learn anything from
> http://word.mvps.org/FAQs/Customizat...latesStore.htm.
>
> Thank you
> Gordon
>
>
> "Suzanne S. Barnhill" wrote:
>
>> AutoText entries cannot be saved in documents. They are saved only in
>> templates. By default, AutoText is stored in Normal.dot, but if you want
>> the
>> entries to be portable, you must create a specific document template and
>> store the entries there. There is a reference to this in the "Additional
>> tips" at the end of the cited article. For more, see
>> http://word.mvps.org/FAQs/Customizat...latesStore.htm
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>>
>> "GordonM" <(E-Mail Removed)> wrote in message
>> news:91D74CB1-66B0-4037-A91F-(E-Mail Removed)...
>> >I must be missing something here, but I have created some Autotext drop
>> >down
>> > lists based on the instructions at
>> > http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. The Autotext
>> > works
>> > fine on the machine on which it is created. However, when I move to
>> > another
>> > machine, the Autotext Styles are not present. I am presuming that the
>> > Styles
>> > should be carried in the document so that they can be used on whatever
>> > machine is used to open the document. On the original machine, I saved
>> > changes to the Normal.dot file, though I am presuming that this
>> > function
>> > is
>> > only to update the Normal template on that machine.
>> >
>> > Any help would be much appreciated.
>> >
>> > Thank you
>> > GordonM
>> >
>>
>>
>>
>

Suzanne - I am sorry, but I don't think that I am yet understanding the whole
picture, and I am not finding the referenced articles to be much help.

What I am trying to do is to generate a file, which may be a .doc file or
..dot file (I am not sure), to distribute to several other people to use on
their own machines. These users are relatively unsophisticated and I don't
what to have to ask them to manually install or modify special templates. I
would like the distributed file to contain autotext, so that these people can
use the distributed file to create their own tailored documents. Is this
possible?

What is confusing me, I think, is that my orignal file, as a new document,
starts with a normal.dot global template. My autotext generates new styles
for the autotext entries, which I presume are .dot templates (e.g. new.dot).
Then, if I save the whole file as a .dot file, I have another sort of
template. This .dot file would seem to contain other .dot templates ....
normal.dot for some of the text and new.dot for the autotext entries. So, am
I ending up with templates within a template (the final .dot file)?

Somehow, I don't think that I have "got it" yet. If you can spare more time
on this, can you please clarify.

Thank you
GordonM


"Suzanne S. Barnhill" wrote:

> Unless you specifically stored the AutoText entries in a template other than
> Normal.dot when you created them, you're going to have to use the Organizer
> to move them from Normal.dot to any template you create. And you will have
> to distribute this template (rather than a document) if you want to give
> other users the ability to use an AutoTextList field.
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
>
> "GordonM" <(E-Mail Removed)> wrote in message
> news:834545D4-B9AD-43D7-B3CD-(E-Mail Removed)...
> > Suzanne - Thank you for the information. I am not sure that I am
> > understanding all of this yet.
> >
> > In my document (initially a .doc file), I have some lines of regular text
> > followed by an Autotext entry. which is then followed by more regular
> > text.
> > While I am using the document on the originating machine, the Autotext
> > entry
> > (if the cursor is placed somewhere on it), shows it to have the special
> > template that I set up to create the Autotext. Elsewhere in the document,
> > the template shows as Normal.dot.
> >
> > Is it the first Additional Tip that you are referring to in the article
> > that
> > I referred to? viz:
> > If you rely on different templates for different types of documents, make
> > sure you're editing a template when you complete the procedure described
> > above. At Step 7 and against Step 13, instead of pressing Alt+F3, choose
> > Insert |AutoText | AutoText.... and then set the LookIn list to your
> > specific
> > template and click Add.
> >
> > As a shot in the dark, I saved the whole document as a .dot file, but that
> > didn't help.
> >
> > I'll see if I can learn anything from
> > http://word.mvps.org/FAQs/Customizat...latesStore.htm.
> >
> > Thank you
> > Gordon
> >
> >
> > "Suzanne S. Barnhill" wrote:
> >
> >> AutoText entries cannot be saved in documents. They are saved only in
> >> templates. By default, AutoText is stored in Normal.dot, but if you want
> >> the
> >> entries to be portable, you must create a specific document template and
> >> store the entries there. There is a reference to this in the "Additional
> >> tips" at the end of the cited article. For more, see
> >> http://word.mvps.org/FAQs/Customizat...latesStore.htm
> >>
> >> --
> >> Suzanne S. Barnhill
> >> Microsoft MVP (Word)
> >> Words into Type
> >> Fairhope, Alabama USA
> >>
> >> "GordonM" <(E-Mail Removed)> wrote in message
> >> news:91D74CB1-66B0-4037-A91F-(E-Mail Removed)...
> >> >I must be missing something here, but I have created some Autotext drop
> >> >down
> >> > lists based on the instructions at
> >> > http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. The Autotext
> >> > works
> >> > fine on the machine on which it is created. However, when I move to
> >> > another
> >> > machine, the Autotext Styles are not present. I am presuming that the
> >> > Styles
> >> > should be carried in the document so that they can be used on whatever
> >> > machine is used to open the document. On the original machine, I saved
> >> > changes to the Normal.dot file, though I am presuming that this
> >> > function
> >> > is
> >> > only to update the Normal template on that machine.
> >> >
> >> > Any help would be much appreciated.
> >> >
> >> > Thank you
> >> > GordonM
> >> >
> >>
> >>
> >>
> >
>
>
>

You *cannot* distribute a .doc file that will contain AutoText entries.
AutoText entries can be stored only in templates. You can save the AutoText
entries in a specific .dot file instead of Normal.dot and then distribute
that, and users can create a document based on that template or edit the
template itself (most users won't have any idea which they're doing, and
some versions of Word don't allow saving a template as a document, though
all versions will automatically create a document based on the template if
it is double-clicked outside Word).

So the bottom line is that you are going to have to store the AT entries in
a .dot file (in which you will also create your custom styles) and send that
to users. What they do with it will depend on their level of Word expertise.


--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"GordonM" <(E-Mail Removed)> wrote in message
news:03C681AD-1943-45CA-A92B-(E-Mail Removed)...
> Suzanne - I am sorry, but I don't think that I am yet understanding the
> whole
> picture, and I am not finding the referenced articles to be much help.
>
> What I am trying to do is to generate a file, which may be a .doc file or
> .dot file (I am not sure), to distribute to several other people to use on
> their own machines. These users are relatively unsophisticated and I
> don't
> what to have to ask them to manually install or modify special templates.
> I
> would like the distributed file to contain autotext, so that these people
> can
> use the distributed file to create their own tailored documents. Is this
> possible?
>
> What is confusing me, I think, is that my orignal file, as a new document,
> starts with a normal.dot global template. My autotext generates new
> styles
> for the autotext entries, which I presume are .dot templates (e.g.
> new.dot).
> Then, if I save the whole file as a .dot file, I have another sort of
> template. This .dot file would seem to contain other .dot templates ....
> normal.dot for some of the text and new.dot for the autotext entries. So,
> am
> I ending up with templates within a template (the final .dot file)?
>
> Somehow, I don't think that I have "got it" yet. If you can spare more
> time
> on this, can you please clarify.
>
> Thank you
> GordonM
>
>
> "Suzanne S. Barnhill" wrote:
>
>> Unless you specifically stored the AutoText entries in a template other
>> than
>> Normal.dot when you created them, you're going to have to use the
>> Organizer
>> to move them from Normal.dot to any template you create. And you will
>> have
>> to distribute this template (rather than a document) if you want to give
>> other users the ability to use an AutoTextList field.
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>>
>> "GordonM" <(E-Mail Removed)> wrote in message
>> news:834545D4-B9AD-43D7-B3CD-(E-Mail Removed)...
>> > Suzanne - Thank you for the information. I am not sure that I am
>> > understanding all of this yet.
>> >
>> > In my document (initially a .doc file), I have some lines of regular
>> > text
>> > followed by an Autotext entry. which is then followed by more regular
>> > text.
>> > While I am using the document on the originating machine, the Autotext
>> > entry
>> > (if the cursor is placed somewhere on it), shows it to have the special
>> > template that I set up to create the Autotext. Elsewhere in the
>> > document,
>> > the template shows as Normal.dot.
>> >
>> > Is it the first Additional Tip that you are referring to in the article
>> > that
>> > I referred to? viz:
>> > If you rely on different templates for different types of documents,
>> > make
>> > sure you're editing a template when you complete the procedure
>> > described
>> > above. At Step 7 and against Step 13, instead of pressing Alt+F3,
>> > choose
>> > Insert |AutoText | AutoText.... and then set the LookIn list to your
>> > specific
>> > template and click Add.
>> >
>> > As a shot in the dark, I saved the whole document as a .dot file, but
>> > that
>> > didn't help.
>> >
>> > I'll see if I can learn anything from
>> > http://word.mvps.org/FAQs/Customizat...latesStore.htm.
>> >
>> > Thank you
>> > Gordon
>> >
>> >
>> > "Suzanne S. Barnhill" wrote:
>> >
>> >> AutoText entries cannot be saved in documents. They are saved only in
>> >> templates. By default, AutoText is stored in Normal.dot, but if you
>> >> want
>> >> the
>> >> entries to be portable, you must create a specific document template
>> >> and
>> >> store the entries there. There is a reference to this in the
>> >> "Additional
>> >> tips" at the end of the cited article. For more, see
>> >> http://word.mvps.org/FAQs/Customizat...latesStore.htm
>> >>
>> >> --
>> >> Suzanne S. Barnhill
>> >> Microsoft MVP (Word)
>> >> Words into Type
>> >> Fairhope, Alabama USA
>> >>
>> >> "GordonM" <(E-Mail Removed)> wrote in message
>> >> news:91D74CB1-66B0-4037-A91F-(E-Mail Removed)...
>> >> >I must be missing something here, but I have created some Autotext
>> >> >drop
>> >> >down
>> >> > lists based on the instructions at
>> >> > http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. The
>> >> > Autotext
>> >> > works
>> >> > fine on the machine on which it is created. However, when I move to
>> >> > another
>> >> > machine, the Autotext Styles are not present. I am presuming that
>> >> > the
>> >> > Styles
>> >> > should be carried in the document so that they can be used on
>> >> > whatever
>> >> > machine is used to open the document. On the original machine, I
>> >> > saved
>> >> > changes to the Normal.dot file, though I am presuming that this
>> >> > function
>> >> > is
>> >> > only to update the Normal template on that machine.
>> >> >
>> >> > Any help would be much appreciated.
>> >> >
>> >> > Thank you
>> >> > GordonM
>> >> >
>> >>
>> >>
>> >>
>> >
>>
>>
>>

Suzanne - Thank you for your patience! What is partly confusing me is that I
thought that I had already done what you have just said. I saved a .dot file
containing some Autotext entries and then moved the file to one of my other
machines. The creating machine is running Word 2000 and the second machine
Word 2003. I don't believe that this should be a problem. Unfortunately,
the Autotext styles didn't show up on the second machine. However, now that
I am clearer about what I should be doing, I'll have another go and see what
happens.

Thank you again.

GordonM

"Suzanne S. Barnhill" wrote:

> You *cannot* distribute a .doc file that will contain AutoText entries.
> AutoText entries can be stored only in templates. You can save the AutoText
> entries in a specific .dot file instead of Normal.dot and then distribute
> that, and users can create a document based on that template or edit the
> template itself (most users won't have any idea which they're doing, and
> some versions of Word don't allow saving a template as a document, though
> all versions will automatically create a document based on the template if
> it is double-clicked outside Word).
>
> So the bottom line is that you are going to have to store the AT entries in
> a .dot file (in which you will also create your custom styles) and send that
> to users. What they do with it will depend on their level of Word expertise.
>
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
>
> "GordonM" <(E-Mail Removed)> wrote in message
> news:03C681AD-1943-45CA-A92B-(E-Mail Removed)...
> > Suzanne - I am sorry, but I don't think that I am yet understanding the
> > whole
> > picture, and I am not finding the referenced articles to be much help.
> >
> > What I am trying to do is to generate a file, which may be a .doc file or
> > .dot file (I am not sure), to distribute to several other people to use on
> > their own machines. These users are relatively unsophisticated and I
> > don't
> > what to have to ask them to manually install or modify special templates.
> > I
> > would like the distributed file to contain autotext, so that these people
> > can
> > use the distributed file to create their own tailored documents. Is this
> > possible?
> >
> > What is confusing me, I think, is that my orignal file, as a new document,
> > starts with a normal.dot global template. My autotext generates new
> > styles
> > for the autotext entries, which I presume are .dot templates (e.g.
> > new.dot).
> > Then, if I save the whole file as a .dot file, I have another sort of
> > template. This .dot file would seem to contain other .dot templates ....
> > normal.dot for some of the text and new.dot for the autotext entries. So,
> > am
> > I ending up with templates within a template (the final .dot file)?
> >
> > Somehow, I don't think that I have "got it" yet. If you can spare more
> > time
> > on this, can you please clarify.
> >
> > Thank you
> > GordonM
> >
> >
> > "Suzanne S. Barnhill" wrote:
> >
> >> Unless you specifically stored the AutoText entries in a template other
> >> than
> >> Normal.dot when you created them, you're going to have to use the
> >> Organizer
> >> to move them from Normal.dot to any template you create. And you will
> >> have
> >> to distribute this template (rather than a document) if you want to give
> >> other users the ability to use an AutoTextList field.
> >>
> >> --
> >> Suzanne S. Barnhill
> >> Microsoft MVP (Word)
> >> Words into Type
> >> Fairhope, Alabama USA
> >>
> >> "GordonM" <(E-Mail Removed)> wrote in message
> >> news:834545D4-B9AD-43D7-B3CD-(E-Mail Removed)...
> >> > Suzanne - Thank you for the information. I am not sure that I am
> >> > understanding all of this yet.
> >> >
> >> > In my document (initially a .doc file), I have some lines of regular
> >> > text
> >> > followed by an Autotext entry. which is then followed by more regular
> >> > text.
> >> > While I am using the document on the originating machine, the Autotext
> >> > entry
> >> > (if the cursor is placed somewhere on it), shows it to have the special
> >> > template that I set up to create the Autotext. Elsewhere in the
> >> > document,
> >> > the template shows as Normal.dot.
> >> >
> >> > Is it the first Additional Tip that you are referring to in the article
> >> > that
> >> > I referred to? viz:
> >> > If you rely on different templates for different types of documents,
> >> > make
> >> > sure you're editing a template when you complete the procedure
> >> > described
> >> > above. At Step 7 and against Step 13, instead of pressing Alt+F3,
> >> > choose
> >> > Insert |AutoText | AutoText.... and then set the LookIn list to your
> >> > specific
> >> > template and click Add.
> >> >
> >> > As a shot in the dark, I saved the whole document as a .dot file, but
> >> > that
> >> > didn't help.
> >> >
> >> > I'll see if I can learn anything from
> >> > http://word.mvps.org/FAQs/Customizat...latesStore.htm.
> >> >
> >> > Thank you
> >> > Gordon
> >> >
> >> >
> >> > "Suzanne S. Barnhill" wrote:
> >> >
> >> >> AutoText entries cannot be saved in documents. They are saved only in
> >> >> templates. By default, AutoText is stored in Normal.dot, but if you
> >> >> want
> >> >> the
> >> >> entries to be portable, you must create a specific document template
> >> >> and
> >> >> store the entries there. There is a reference to this in the
> >> >> "Additional
> >> >> tips" at the end of the cited article. For more, see
> >> >> http://word.mvps.org/FAQs/Customizat...latesStore.htm
> >> >>
> >> >> --
> >> >> Suzanne S. Barnhill
> >> >> Microsoft MVP (Word)
> >> >> Words into Type
> >> >> Fairhope, Alabama USA
> >> >>
> >> >> "GordonM" <(E-Mail Removed)> wrote in message
> >> >> news:91D74CB1-66B0-4037-A91F-(E-Mail Removed)...
> >> >> >I must be missing something here, but I have created some Autotext
> >> >> >drop
> >> >> >down
> >> >> > lists based on the instructions at
> >> >> > http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. The
> >> >> > Autotext
> >> >> > works
> >> >> > fine on the machine on which it is created. However, when I move to
> >> >> > another
> >> >> > machine, the Autotext Styles are not present. I am presuming that
> >> >> > the
> >> >> > Styles
> >> >> > should be carried in the document so that they can be used on
> >> >> > whatever
> >> >> > machine is used to open the document. On the original machine, I
> >> >> > saved
> >> >> > changes to the Normal.dot file, though I am presuming that this
> >> >> > function
> >> >> > is
> >> >> > only to update the Normal template on that machine.
> >> >> >
> >> >> > Any help would be much appreciated.
> >> >> >
> >> >> > Thank you
> >> >> > GordonM
> >> >> >
> >> >>
> >> >>
> >> >>
> >> >
> >>
> >>
> >>
>
>
>

If you had created AutoText entries in Word's built-in styles, there would
be two ways to access them:

1. By creating a new document based on your template.

2. By loading the template as an add-in (they would be added to Word's
built-in AutoText entries.

Because they are in styles that exist only in your custom template, however,
you will see them only in the template itself or documents based on that
template (you can't load the template as an add-in because add-ins can't
provide styles, only AutoText entries, macros, toolbars, keyboard shortcuts,
etc.).

When you open your template on the second machine, you should see your
styles and the AutoText entries (provided you actually saved them in that
template and not in Normal.dot), and when you create a new document based on
that template, you should get the same result.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"GordonM" <(E-Mail Removed)> wrote in message
news:A089C6C9-07A4-4D14-9222-(E-Mail Removed)...
> Suzanne - Thank you for your patience! What is partly confusing me is
> that I
> thought that I had already done what you have just said. I saved a .dot
> file
> containing some Autotext entries and then moved the file to one of my
> other
> machines. The creating machine is running Word 2000 and the second
> machine
> Word 2003. I don't believe that this should be a problem. Unfortunately,
> the Autotext styles didn't show up on the second machine. However, now
> that
> I am clearer about what I should be doing, I'll have another go and see
> what
> happens.
>
> Thank you again.
>
> GordonM
>
> "Suzanne S. Barnhill" wrote:
>
>> You *cannot* distribute a .doc file that will contain AutoText entries.
>> AutoText entries can be stored only in templates. You can save the
>> AutoText
>> entries in a specific .dot file instead of Normal.dot and then distribute
>> that, and users can create a document based on that template or edit the
>> template itself (most users won't have any idea which they're doing, and
>> some versions of Word don't allow saving a template as a document, though
>> all versions will automatically create a document based on the template
>> if
>> it is double-clicked outside Word).
>>
>> So the bottom line is that you are going to have to store the AT entries
>> in
>> a .dot file (in which you will also create your custom styles) and send
>> that
>> to users. What they do with it will depend on their level of Word
>> expertise.
>>
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>>
>> "GordonM" <(E-Mail Removed)> wrote in message
>> news:03C681AD-1943-45CA-A92B-(E-Mail Removed)...
>> > Suzanne - I am sorry, but I don't think that I am yet understanding the
>> > whole
>> > picture, and I am not finding the referenced articles to be much help.
>> >
>> > What I am trying to do is to generate a file, which may be a .doc file
>> > or
>> > .dot file (I am not sure), to distribute to several other people to use
>> > on
>> > their own machines. These users are relatively unsophisticated and I
>> > don't
>> > what to have to ask them to manually install or modify special
>> > templates.
>> > I
>> > would like the distributed file to contain autotext, so that these
>> > people
>> > can
>> > use the distributed file to create their own tailored documents. Is
>> > this
>> > possible?
>> >
>> > What is confusing me, I think, is that my orignal file, as a new
>> > document,
>> > starts with a normal.dot global template. My autotext generates new
>> > styles
>> > for the autotext entries, which I presume are .dot templates (e.g.
>> > new.dot).
>> > Then, if I save the whole file as a .dot file, I have another sort of
>> > template. This .dot file would seem to contain other .dot templates
>> > ....
>> > normal.dot for some of the text and new.dot for the autotext entries.
>> > So,
>> > am
>> > I ending up with templates within a template (the final .dot file)?
>> >
>> > Somehow, I don't think that I have "got it" yet. If you can spare more
>> > time
>> > on this, can you please clarify.
>> >
>> > Thank you
>> > GordonM
>> >
>> >
>> > "Suzanne S. Barnhill" wrote:
>> >
>> >> Unless you specifically stored the AutoText entries in a template
>> >> other
>> >> than
>> >> Normal.dot when you created them, you're going to have to use the
>> >> Organizer
>> >> to move them from Normal.dot to any template you create. And you will
>> >> have
>> >> to distribute this template (rather than a document) if you want to
>> >> give
>> >> other users the ability to use an AutoTextList field.
>> >>
>> >> --
>> >> Suzanne S. Barnhill
>> >> Microsoft MVP (Word)
>> >> Words into Type
>> >> Fairhope, Alabama USA
>> >>
>> >> "GordonM" <(E-Mail Removed)> wrote in message
>> >> news:834545D4-B9AD-43D7-B3CD-(E-Mail Removed)...
>> >> > Suzanne - Thank you for the information. I am not sure that I am
>> >> > understanding all of this yet.
>> >> >
>> >> > In my document (initially a .doc file), I have some lines of regular
>> >> > text
>> >> > followed by an Autotext entry. which is then followed by more
>> >> > regular
>> >> > text.
>> >> > While I am using the document on the originating machine, the
>> >> > Autotext
>> >> > entry
>> >> > (if the cursor is placed somewhere on it), shows it to have the
>> >> > special
>> >> > template that I set up to create the Autotext. Elsewhere in the
>> >> > document,
>> >> > the template shows as Normal.dot.
>> >> >
>> >> > Is it the first Additional Tip that you are referring to in the
>> >> > article
>> >> > that
>> >> > I referred to? viz:
>> >> > If you rely on different templates for different types of documents,
>> >> > make
>> >> > sure you're editing a template when you complete the procedure
>> >> > described
>> >> > above. At Step 7 and against Step 13, instead of pressing Alt+F3,
>> >> > choose
>> >> > Insert |AutoText | AutoText.... and then set the LookIn list to your
>> >> > specific
>> >> > template and click Add.
>> >> >
>> >> > As a shot in the dark, I saved the whole document as a .dot file,
>> >> > but
>> >> > that
>> >> > didn't help.
>> >> >
>> >> > I'll see if I can learn anything from
>> >> > http://word.mvps.org/FAQs/Customizat...latesStore.htm.
>> >> >
>> >> > Thank you
>> >> > Gordon
>> >> >
>> >> >
>> >> > "Suzanne S. Barnhill" wrote:
>> >> >
>> >> >> AutoText entries cannot be saved in documents. They are saved only
>> >> >> in
>> >> >> templates. By default, AutoText is stored in Normal.dot, but if you
>> >> >> want
>> >> >> the
>> >> >> entries to be portable, you must create a specific document
>> >> >> template
>> >> >> and
>> >> >> store the entries there. There is a reference to this in the
>> >> >> "Additional
>> >> >> tips" at the end of the cited article. For more, see
>> >> >> http://word.mvps.org/FAQs/Customizat...latesStore.htm
>> >> >>
>> >> >> --
>> >> >> Suzanne S. Barnhill
>> >> >> Microsoft MVP (Word)
>> >> >> Words into Type
>> >> >> Fairhope, Alabama USA
>> >> >>
>> >> >> "GordonM" <(E-Mail Removed)> wrote in message
>> >> >> news:91D74CB1-66B0-4037-A91F-(E-Mail Removed)...
>> >> >> >I must be missing something here, but I have created some Autotext
>> >> >> >drop
>> >> >> >down
>> >> >> > lists based on the instructions at
>> >> >> > http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. The
>> >> >> > Autotext
>> >> >> > works
>> >> >> > fine on the machine on which it is created. However, when I move
>> >> >> > to
>> >> >> > another
>> >> >> > machine, the Autotext Styles are not present. I am presuming
>> >> >> > that
>> >> >> > the
>> >> >> > Styles
>> >> >> > should be carried in the document so that they can be used on
>> >> >> > whatever
>> >> >> > machine is used to open the document. On the original machine, I
>> >> >> > saved
>> >> >> > changes to the Normal.dot file, though I am presuming that this
>> >> >> > function
>> >> >> > is
>> >> >> > only to update the Normal template on that machine.
>> >> >> >
>> >> >> > Any help would be much appreciated.
>> >> >> >
>> >> >> > Thank you
>> >> >> > GordonM
>> >> >> >
>> >> >>
>> >> >>
>> >> >>
>> >> >
>> >>
>> >>
>> >>
>>
>>
>>

Well, I seem to be getting nowhere with this :-(

I can create a new template file, within which I have defined an Auto Text
List (e.g. TestList). I have defined a new template for the whole file, so
normal.dot doesn't show as the template anywhere in the file (though my
template was orignally developed from normal.dot). In my example, this list
has three lines with the text Line1, Line2 and Line3. Before I try to save
my .dot file, if I type-in TestList, TestList is offered as the
autocompletion word, which I accept. Once the word TestList is in place, if
I right click on it, I can select Line1, Line2 or Line3. This is what I want
..... so far so good.

However, if I now save the template (.dot) file and try to exit, before
saving and exiting is completed, I am told that changes have been made which
affect normal.dot .. do I want to update normal.dot. I am presuming that I
should not change normal.dot, as this is specific to the machine on which I
am creating the template and any updating won't affect (and one wouldn't want
this) normal.dot on any other machine.

If I don't agree to save changes to normal.dot, if I then open my created
..dot template file, a field is still showing, which should contain the
options Line1, Line2, or Line3. However, this is not the case. I am offered
the long list of standard autotext entries and the list doesn't include the
autotext item that I created. Also, if I type in the name of my autotext
entry, I am not offered any autocompletion on the name and, of course, no
field is created on which to right click.

Clearly, I have still not done the right thing to carry the information that
I need in my template file.

Any idea what I have missed?

Thank you.

GordonM

"Suzanne S. Barnhill" wrote:

> If you had created AutoText entries in Word's built-in styles, there would
> be two ways to access them:
>
> 1. By creating a new document based on your template.
>
> 2. By loading the template as an add-in (they would be added to Word's
> built-in AutoText entries.
>
> Because they are in styles that exist only in your custom template, however,
> you will see them only in the template itself or documents based on that
> template (you can't load the template as an add-in because add-ins can't
> provide styles, only AutoText entries, macros, toolbars, keyboard shortcuts,
> etc.).
>
> When you open your template on the second machine, you should see your
> styles and the AutoText entries (provided you actually saved them in that
> template and not in Normal.dot), and when you create a new document based on
> that template, you should get the same result.
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
>
> "GordonM" <(E-Mail Removed)> wrote in message
> news:A089C6C9-07A4-4D14-9222-(E-Mail Removed)...
> > Suzanne - Thank you for your patience! What is partly confusing me is
> > that I
> > thought that I had already done what you have just said. I saved a .dot
> > file
> > containing some Autotext entries and then moved the file to one of my
> > other
> > machines. The creating machine is running Word 2000 and the second
> > machine
> > Word 2003. I don't believe that this should be a problem. Unfortunately,
> > the Autotext styles didn't show up on the second machine. However, now
> > that
> > I am clearer about what I should be doing, I'll have another go and see
> > what
> > happens.
> >
> > Thank you again.
> >
> > GordonM
> >
> > "Suzanne S. Barnhill" wrote:
> >
> >> You *cannot* distribute a .doc file that will contain AutoText entries.
> >> AutoText entries can be stored only in templates. You can save the
> >> AutoText
> >> entries in a specific .dot file instead of Normal.dot and then distribute
> >> that, and users can create a document based on that template or edit the
> >> template itself (most users won't have any idea which they're doing, and
> >> some versions of Word don't allow saving a template as a document, though
> >> all versions will automatically create a document based on the template
> >> if
> >> it is double-clicked outside Word).
> >>
> >> So the bottom line is that you are going to have to store the AT entries
> >> in
> >> a .dot file (in which you will also create your custom styles) and send
> >> that
> >> to users. What they do with it will depend on their level of Word
> >> expertise.
> >>
> >>
> >> --
> >> Suzanne S. Barnhill
> >> Microsoft MVP (Word)
> >> Words into Type
> >> Fairhope, Alabama USA
> >>
> >> "GordonM" <(E-Mail Removed)> wrote in message
> >> news:03C681AD-1943-45CA-A92B-(E-Mail Removed)...
> >> > Suzanne - I am sorry, but I don't think that I am yet understanding the
> >> > whole
> >> > picture, and I am not finding the referenced articles to be much help.
> >> >
> >> > What I am trying to do is to generate a file, which may be a .doc file
> >> > or
> >> > .dot file (I am not sure), to distribute to several other people to use
> >> > on
> >> > their own machines. These users are relatively unsophisticated and I
> >> > don't
> >> > what to have to ask them to manually install or modify special
> >> > templates.
> >> > I
> >> > would like the distributed file to contain autotext, so that these
> >> > people
> >> > can
> >> > use the distributed file to create their own tailored documents. Is
> >> > this
> >> > possible?
> >> >
> >> > What is confusing me, I think, is that my orignal file, as a new
> >> > document,
> >> > starts with a normal.dot global template. My autotext generates new
> >> > styles
> >> > for the autotext entries, which I presume are .dot templates (e.g.
> >> > new.dot).
> >> > Then, if I save the whole file as a .dot file, I have another sort of
> >> > template. This .dot file would seem to contain other .dot templates
> >> > ....
> >> > normal.dot for some of the text and new.dot for the autotext entries.
> >> > So,
> >> > am
> >> > I ending up with templates within a template (the final .dot file)?
> >> >
> >> > Somehow, I don't think that I have "got it" yet. If you can spare more
> >> > time
> >> > on this, can you please clarify.
> >> >
> >> > Thank you
> >> > GordonM
> >> >
> >> >
> >> > "Suzanne S. Barnhill" wrote:
> >> >
> >> >> Unless you specifically stored the AutoText entries in a template
> >> >> other
> >> >> than
> >> >> Normal.dot when you created them, you're going to have to use the
> >> >> Organizer
> >> >> to move them from Normal.dot to any template you create. And you will
> >> >> have
> >> >> to distribute this template (rather than a document) if you want to
> >> >> give
> >> >> other users the ability to use an AutoTextList field.
> >> >>
> >> >> --
> >> >> Suzanne S. Barnhill
> >> >> Microsoft MVP (Word)
> >> >> Words into Type
> >> >> Fairhope, Alabama USA
> >> >>
> >> >> "GordonM" <(E-Mail Removed)> wrote in message
> >> >> news:834545D4-B9AD-43D7-B3CD-(E-Mail Removed)...
> >> >> > Suzanne - Thank you for the information. I am not sure that I am
> >> >> > understanding all of this yet.
> >> >> >
> >> >> > In my document (initially a .doc file), I have some lines of regular
> >> >> > text
> >> >> > followed by an Autotext entry. which is then followed by more
> >> >> > regular
> >> >> > text.
> >> >> > While I am using the document on the originating machine, the
> >> >> > Autotext
> >> >> > entry
> >> >> > (if the cursor is placed somewhere on it), shows it to have the
> >> >> > special
> >> >> > template that I set up to create the Autotext. Elsewhere in the
> >> >> > document,
> >> >> > the template shows as Normal.dot.
> >> >> >
> >> >> > Is it the first Additional Tip that you are referring to in the
> >> >> > article
> >> >> > that
> >> >> > I referred to? viz:
> >> >> > If you rely on different templates for different types of documents,
> >> >> > make
> >> >> > sure you're editing a template when you complete the procedure
> >> >> > described
> >> >> > above. At Step 7 and against Step 13, instead of pressing Alt+F3,
> >> >> > choose
> >> >> > Insert |AutoText | AutoText.... and then set the LookIn list to your
> >> >> > specific
> >> >> > template and click Add.
> >> >> >
> >> >> > As a shot in the dark, I saved the whole document as a .dot file,
> >> >> > but
> >> >> > that
> >> >> > didn't help.
> >> >> >
> >> >> > I'll see if I can learn anything from
> >> >> > http://word.mvps.org/FAQs/Customizat...latesStore.htm.
> >> >> >
> >> >> > Thank you
> >> >> > Gordon
> >> >> >
> >> >> >
> >> >> > "Suzanne S. Barnhill" wrote:
> >> >> >
> >> >> >> AutoText entries cannot be saved in documents. They are saved only
> >> >> >> in
> >> >> >> templates. By default, AutoText is stored in Normal.dot, but if you
> >> >> >> want
> >> >> >> the
> >> >> >> entries to be portable, you must create a specific document
> >> >> >> template
> >> >> >> and
> >> >> >> store the entries there. There is a reference to this in the
> >> >> >> "Additional
> >> >> >> tips" at the end of the cited article. For more, see
> >> >> >> http://word.mvps.org/FAQs/Customizat...latesStore.htm
> >> >> >>
> >> >> >> --
> >> >> >> Suzanne S. Barnhill
> >> >> >> Microsoft MVP (Word)
> >> >> >> Words into Type
> >> >> >> Fairhope, Alabama USA
> >> >> >>
> >> >> >> "GordonM" <(E-Mail Removed)> wrote in message
> >> >> >> news:91D74CB1-66B0-4037-A91F-(E-Mail Removed)...
> >> >> >> >I must be missing something here, but I have created some Autotext
> >> >> >> >drop
> >> >> >> >down
> >> >> >> > lists based on the instructions at
> >> >> >> > http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. The
> >> >> >> > Autotext
> >> >> >> > works
> >> >> >> > fine on the machine on which it is created. However, when I move
> >> >> >> > to
> >> >> >> > another
> >> >> >> > machine, the Autotext Styles are not present. I am presuming
> >> >> >> > that
> >> >> >> > the
> >> >> >> > Styles
> >> >> >> > should be carried in the document so that they can be used on
> >> >> >> > whatever
> >> >> >> > machine is used to open the document. On the original machine, I
> >> >> >> > saved
> >> >> >> > changes to the Normal.dot file, though I am presuming that this
> >> >> >> > function
> >> >> >> > is
> >> >> >> > only to update the Normal template on that machine.
> >> >> >> >
> >> >> >> > Any help would be much appreciated.
> >> >> >> >
> >> >> >> > Thank you
> >> >> >> > GordonM
> >> >> >> >
> >> >> >>
> >> >> >>
> >> >> >>
> >> >> >
> >> >>
> >> >>
> >> >>
> >>
> >>
> >>
>
>
>

When you save the AutoText entries (all of them, both the list members and
the AutoTextList field itself), do you have "Look in" set to your template
rather than "All active templates"? Even when you're editing a custom
template, the default setting is "All active templates," and if you press
Alt+F3 to create a new entry without changing this setting, it will be
stored in Normal.dot.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"GordonM" <(E-Mail Removed)> wrote in message
news:C6AA4EDF-1016-4772-B46A-(E-Mail Removed)...
> Well, I seem to be getting nowhere with this :-(
>
> I can create a new template file, within which I have defined an Auto Text
> List (e.g. TestList). I have defined a new template for the whole file,
> so
> normal.dot doesn't show as the template anywhere in the file (though my
> template was orignally developed from normal.dot). In my example, this
> list
> has three lines with the text Line1, Line2 and Line3. Before I try to
> save
> my .dot file, if I type-in TestList, TestList is offered as the
> autocompletion word, which I accept. Once the word TestList is in place,
> if
> I right click on it, I can select Line1, Line2 or Line3. This is what I
> want
> .... so far so good.
>
> However, if I now save the template (.dot) file and try to exit, before
> saving and exiting is completed, I am told that changes have been made
> which
> affect normal.dot .. do I want to update normal.dot. I am presuming that
> I
> should not change normal.dot, as this is specific to the machine on which
> I
> am creating the template and any updating won't affect (and one wouldn't
> want
> this) normal.dot on any other machine.
>
> If I don't agree to save changes to normal.dot, if I then open my created
> .dot template file, a field is still showing, which should contain the
> options Line1, Line2, or Line3. However, this is not the case. I am
> offered
> the long list of standard autotext entries and the list doesn't include
> the
> autotext item that I created. Also, if I type in the name of my autotext
> entry, I am not offered any autocompletion on the name and, of course, no
> field is created on which to right click.
>
> Clearly, I have still not done the right thing to carry the information
> that
> I need in my template file.
>
> Any idea what I have missed?
>
> Thank you.
>
> GordonM
>
> "Suzanne S. Barnhill" wrote:
>
>> If you had created AutoText entries in Word's built-in styles, there
>> would
>> be two ways to access them:
>>
>> 1. By creating a new document based on your template.
>>
>> 2. By loading the template as an add-in (they would be added to Word's
>> built-in AutoText entries.
>>
>> Because they are in styles that exist only in your custom template,
>> however,
>> you will see them only in the template itself or documents based on that
>> template (you can't load the template as an add-in because add-ins can't
>> provide styles, only AutoText entries, macros, toolbars, keyboard
>> shortcuts,
>> etc.).
>>
>> When you open your template on the second machine, you should see your
>> styles and the AutoText entries (provided you actually saved them in that
>> template and not in Normal.dot), and when you create a new document based
>> on
>> that template, you should get the same result.
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>>
>> "GordonM" <(E-Mail Removed)> wrote in message
>> news:A089C6C9-07A4-4D14-9222-(E-Mail Removed)...
>> > Suzanne - Thank you for your patience! What is partly confusing me is
>> > that I
>> > thought that I had already done what you have just said. I saved a
>> > .dot
>> > file
>> > containing some Autotext entries and then moved the file to one of my
>> > other
>> > machines. The creating machine is running Word 2000 and the second
>> > machine
>> > Word 2003. I don't believe that this should be a problem.
>> > Unfortunately,
>> > the Autotext styles didn't show up on the second machine. However, now
>> > that
>> > I am clearer about what I should be doing, I'll have another go and see
>> > what
>> > happens.
>> >
>> > Thank you again.
>> >
>> > GordonM
>> >
>> > "Suzanne S. Barnhill" wrote:
>> >
>> >> You *cannot* distribute a .doc file that will contain AutoText
>> >> entries.
>> >> AutoText entries can be stored only in templates. You can save the
>> >> AutoText
>> >> entries in a specific .dot file instead of Normal.dot and then
>> >> distribute
>> >> that, and users can create a document based on that template or edit
>> >> the
>> >> template itself (most users won't have any idea which they're doing,
>> >> and
>> >> some versions of Word don't allow saving a template as a document,
>> >> though
>> >> all versions will automatically create a document based on the
>> >> template
>> >> if
>> >> it is double-clicked outside Word).
>> >>
>> >> So the bottom line is that you are going to have to store the AT
>> >> entries
>> >> in
>> >> a .dot file (in which you will also create your custom styles) and
>> >> send
>> >> that
>> >> to users. What they do with it will depend on their level of Word
>> >> expertise.
>> >>
>> >>
>> >> --
>> >> Suzanne S. Barnhill
>> >> Microsoft MVP (Word)
>> >> Words into Type
>> >> Fairhope, Alabama USA
>> >>
>> >> "GordonM" <(E-Mail Removed)> wrote in message
>> >> news:03C681AD-1943-45CA-A92B-(E-Mail Removed)...
>> >> > Suzanne - I am sorry, but I don't think that I am yet understanding
>> >> > the
>> >> > whole
>> >> > picture, and I am not finding the referenced articles to be much
>> >> > help.
>> >> >
>> >> > What I am trying to do is to generate a file, which may be a .doc
>> >> > file
>> >> > or
>> >> > .dot file (I am not sure), to distribute to several other people to
>> >> > use
>> >> > on
>> >> > their own machines. These users are relatively unsophisticated and
>> >> > I
>> >> > don't
>> >> > what to have to ask them to manually install or modify special
>> >> > templates.
>> >> > I
>> >> > would like the distributed file to contain autotext, so that these
>> >> > people
>> >> > can
>> >> > use the distributed file to create their own tailored documents. Is
>> >> > this
>> >> > possible?
>> >> >
>> >> > What is confusing me, I think, is that my orignal file, as a new
>> >> > document,
>> >> > starts with a normal.dot global template. My autotext generates new
>> >> > styles
>> >> > for the autotext entries, which I presume are .dot templates (e.g.
>> >> > new.dot).
>> >> > Then, if I save the whole file as a .dot file, I have another sort
>> >> > of
>> >> > template. This .dot file would seem to contain other .dot templates
>> >> > ....
>> >> > normal.dot for some of the text and new.dot for the autotext
>> >> > entries.
>> >> > So,
>> >> > am
>> >> > I ending up with templates within a template (the final .dot file)?
>> >> >
>> >> > Somehow, I don't think that I have "got it" yet. If you can spare
>> >> > more
>> >> > time
>> >> > on this, can you please clarify.
>> >> >
>> >> > Thank you
>> >> > GordonM
>> >> >
>> >> >
>> >> > "Suzanne S. Barnhill" wrote:
>> >> >
>> >> >> Unless you specifically stored the AutoText entries in a template
>> >> >> other
>> >> >> than
>> >> >> Normal.dot when you created them, you're going to have to use the
>> >> >> Organizer
>> >> >> to move them from Normal.dot to any template you create. And you
>> >> >> will
>> >> >> have
>> >> >> to distribute this template (rather than a document) if you want to
>> >> >> give
>> >> >> other users the ability to use an AutoTextList field.
>> >> >>
>> >> >> --
>> >> >> Suzanne S. Barnhill
>> >> >> Microsoft MVP (Word)
>> >> >> Words into Type
>> >> >> Fairhope, Alabama USA
>> >> >>
>> >> >> "GordonM" <(E-Mail Removed)> wrote in message
>> >> >> news:834545D4-B9AD-43D7-B3CD-(E-Mail Removed)...
>> >> >> > Suzanne - Thank you for the information. I am not sure that I am
>> >> >> > understanding all of this yet.
>> >> >> >
>> >> >> > In my document (initially a .doc file), I have some lines of
>> >> >> > regular
>> >> >> > text
>> >> >> > followed by an Autotext entry. which is then followed by more
>> >> >> > regular
>> >> >> > text.
>> >> >> > While I am using the document on the originating machine, the
>> >> >> > Autotext
>> >> >> > entry
>> >> >> > (if the cursor is placed somewhere on it), shows it to have the
>> >> >> > special
>> >> >> > template that I set up to create the Autotext. Elsewhere in the
>> >> >> > document,
>> >> >> > the template shows as Normal.dot.
>> >> >> >
>> >> >> > Is it the first Additional Tip that you are referring to in the
>> >> >> > article
>> >> >> > that
>> >> >> > I referred to? viz:
>> >> >> > If you rely on different templates for different types of
>> >> >> > documents,
>> >> >> > make
>> >> >> > sure you're editing a template when you complete the procedure
>> >> >> > described
>> >> >> > above. At Step 7 and against Step 13, instead of pressing Alt+F3,
>> >> >> > choose
>> >> >> > Insert |AutoText | AutoText.... and then set the LookIn list to
>> >> >> > your
>> >> >> > specific
>> >> >> > template and click Add.
>> >> >> >
>> >> >> > As a shot in the dark, I saved the whole document as a .dot file,
>> >> >> > but
>> >> >> > that
>> >> >> > didn't help.
>> >> >> >
>> >> >> > I'll see if I can learn anything from
>> >> >> > http://word.mvps.org/FAQs/Customizat...latesStore.htm.
>> >> >> >
>> >> >> > Thank you
>> >> >> > Gordon
>> >> >> >
>> >> >> >
>> >> >> > "Suzanne S. Barnhill" wrote:
>> >> >> >
>> >> >> >> AutoText entries cannot be saved in documents. They are saved
>> >> >> >> only
>> >> >> >> in
>> >> >> >> templates. By default, AutoText is stored in Normal.dot, but if
>> >> >> >> you
>> >> >> >> want
>> >> >> >> the
>> >> >> >> entries to be portable, you must create a specific document
>> >> >> >> template
>> >> >> >> and
>> >> >> >> store the entries there. There is a reference to this in the
>> >> >> >> "Additional
>> >> >> >> tips" at the end of the cited article. For more, see
>> >> >> >> http://word.mvps.org/FAQs/Customizat...latesStore.htm
>> >> >> >>
>> >> >> >> --
>> >> >> >> Suzanne S. Barnhill
>> >> >> >> Microsoft MVP (Word)
>> >> >> >> Words into Type
>> >> >> >> Fairhope, Alabama USA
>> >> >> >>
>> >> >> >> "GordonM" <(E-Mail Removed)> wrote in message
>> >> >> >> news:91D74CB1-66B0-4037-A91F-(E-Mail Removed)...
>> >> >> >> >I must be missing something here, but I have created some
>> >> >> >> >Autotext
>> >> >> >> >drop
>> >> >> >> >down
>> >> >> >> > lists based on the instructions at
>> >> >> >> > http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. The
>> >> >> >> > Autotext
>> >> >> >> > works
>> >> >> >> > fine on the machine on which it is created. However, when I
>> >> >> >> > move
>> >> >> >> > to
>> >> >> >> > another
>> >> >> >> > machine, the Autotext Styles are not present. I am presuming
>> >> >> >> > that
>> >> >> >> > the
>> >> >> >> > Styles
>> >> >> >> > should be carried in the document so that they can be used on
>> >> >> >> > whatever
>> >> >> >> > machine is used to open the document. On the original
>> >> >> >> > machine, I
>> >> >> >> > saved
>> >> >> >> > changes to the Normal.dot file, though I am presuming that
>> >> >> >> > this
>> >> >> >> > function
>> >> >> >> > is
>> >> >> >> > only to update the Normal template on that machine.
>> >> >> >> >
>> >> >> >> > Any help would be much appreciated.
>> >> >> >> >
>> >> >> >> > Thank you
>> >> >> >> > GordonM
>> >> >> >> >
>> >> >> >>
>> >> >> >>
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>> >> >> >
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