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Hi Tom,
You can sort of tame it  If you place a document or template that contains a Quick Part (autotext) in it in your userid \Document Building Blocks\ folder those entries will be pulled into the QuickParts Organizer. If you go to http://officeonline.com/templates and search for say, cover page, each of those downloads will be placed in a separate template in that \Document Parts\ folder. (i.e. you can have many files in that in that folder, and you can use Locale ID folders (i.e. 1033 for U.S. English) to have items that are only available for use with specific language formatting. The 'Gallery' name in the QuickParts Organizer determines where in Word they show up (i.e. if only through the QuickParts gallery or Organizer by 'just knowing' or in one of Words reserve named galleries that are part of the Ribbons. If you name a gallery with one of the following that gives you gallery access. Insert Ribbon Cover Pages Themes Quick Tables Header Footer Page Number Text Box Quick Parts Equation Page Layout Ribbon Watermark References Ribbon Table of Contents Bibliography Quick Access Toolbar AutoText Items categorized as being in the 'Autotext' Gallery items do not appear in the Quickparts 'live previews'. Those Autotext entries in files in the Building Block folder will. Another method you can use, to pull in Autotext entries (say ones you use only some of the time) is if you have Autotext entries in Templates and only use them some of the time, you can attach the template as a global template (Alt, T, I) and the entries will show up in the Quick Parts Organizer. I've used that method to put copies of some of the AutoText entries in to Outlook 2007's NormalEmail.dotm template. To preserve the entries in their original template when exiting Word you can say yes to update the template you're adding them to and 'no' to save the changes to the template they were in before being redefined. After the first time in a Word session you activate any of the Quick Part galleries you can assign a keyboard shortcut to that entry in Word 2007. Office Button=>Word Options=>Customize=>Customize Keyboard=>AutoText Then there's the simulation of the 'old way'. If you create a new custom menu or toolbar (not modify a built in one) in an older version of Word and add to that the Insert=>Autotext feature while in that version, save it, and then Attach that as a global template in Word 2007 (as mentioned) above Autotext entries that are in either the 'General' category, or are in a category that matches the name of a style in your template (for example 'Normal'), these will appear in the ribbon via the Add-Ins tab as your Custom Menu=>AutoText=>Name of Style If you add to the Quick Access Toolbar the 'AutoText=>' entry you'll get the Word 2007 'live preview' type of gallery for the General and Style name matched entries. What Microsoft basically disabled was showing the screentips for AutoText/Quickparts to keep from having most anything you type making suggestions after awhile What they could have done was for the 'Replace with Autotext' command you can add to the Quick Access Toolbar to have it be state sensitive (i.e. only light up if there is a matching Autotext entry that can be inserted), but... Basically QuickParts/Documentparts/Building Blocks are still the Autotext feature, but rather than the entries only being categorized by style and showing up in one place, you have more capability for using and distributing them, but don't have the autocomplete tooltips. Perhaps Jay will be able to update his AutoText utilities to be able to move contents between the newer compressed document entries from the \glossary\document.xml portion of Word templates/documents (interesting that the original name for AutoText before it was called that was 'glossary' <g>. ============ <<"tom forel" <(E-Mail Removed)> wrote in message news:c825e7d4-5da7-4527-9cd9-(E-Mail Removed)... Thanks Jay and Stefan for your answers...I think i am on the right track now...but this means that all my autotext fragments (350) will be stored in one template. Even if I have my autotext gallery installed in the quick access toolbar, it means that is difficult to find the fragment if i don't know the title (F3). Is there no way to omit the graphic presentation of the autotext gallery or to collapse the catgories? It seems to me that it will be difficult to find the autotext i want....but maybe I don't see things as I should... Thanks for your help You people are doing a great job! Tom>> -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
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> and you can use Locale ID folders
> (i.e. 1033 for U.S. English) to have items that are only available for use > with specific language formatting. Wouldn't that be nice! Unfortunately the locale-specific folders have nothing to do with language formatting and, as they stand, are largely a confusion and irrelevance for most users. -- Enjoy, Tony "Bob Buckland ?:-)" <75214.226(At Beautiful Downtown)compuserve.com> wrote in message news:e$(E-Mail Removed)... > Hi Tom, > > You can sort of tame it > > If you place a document or template that contains a Quick Part (autotext) > in it in your userid \Document Building Blocks\ folder > those entries will be pulled into the QuickParts Organizer. > > If you go to http://officeonline.com/templates and search for say, cover > page, each of those downloads will be placed in a separate > template in that \Document Parts\ folder. (i.e. you can have many files in > that in that folder, and you can use Locale ID folders > (i.e. 1033 for U.S. English) to have items that are only available for use > with specific language formatting. > > The 'Gallery' name in the QuickParts Organizer determines where in Word > they show up (i.e. if only through the QuickParts gallery or > Organizer by 'just knowing' or in one of Words reserve named galleries > that are part of the Ribbons. If you name a gallery with one > of the following that gives you gallery access. > > > Insert Ribbon > Cover Pages > Themes > Quick Tables > Header > Footer > Page Number > Text Box > Quick Parts > Equation > > Page Layout Ribbon > Watermark > > References Ribbon > Table of Contents > Bibliography > > Quick Access Toolbar > AutoText > > Items categorized as being in the 'Autotext' Gallery items do not appear > in the Quickparts 'live previews'. Those Autotext entries > in files in the Building Block folder will. > > Another method you can use, to pull in Autotext entries (say ones you use > only some of the time) is if you have Autotext entries in > Templates and only use them some of the time, you can attach the template > as a global template (Alt, T, I) and the entries will show > up in the Quick Parts Organizer. I've used that method to put copies of > some of the AutoText entries in to Outlook 2007's > NormalEmail.dotm template. > To preserve the entries in their original template when exiting Word you > can say yes to update the template you're adding them to > and 'no' to save the changes to the template they were in before being > redefined. > > After the first time in a Word session you activate any of the Quick Part > galleries you can assign a keyboard shortcut to that entry > in Word 2007. > Office Button=>Word Options=>Customize=>Customize Keyboard=>AutoText > > Then there's the simulation of the 'old way'. > > If you create a new custom menu or toolbar (not modify a built in one) in > an older version of Word and add to that the > Insert=>Autotext feature while in that version, save it, and then Attach > that as a global template in Word 2007 (as mentioned) above > Autotext entries that are in either the 'General' category, or are in a > category that matches the name of a style in your template > (for example 'Normal'), these will appear in the ribbon via the Add-Ins > tab as your > Custom Menu=>AutoText=>Name of Style > > If you add to the Quick Access Toolbar the 'AutoText=>' entry you'll get > the Word 2007 'live preview' type of gallery for the > General and Style name matched entries. > > What Microsoft basically disabled was showing the screentips for > AutoText/Quickparts to keep from having most anything you type > making suggestions after awhile > > What they could have done was for the 'Replace with Autotext' command you > can add to the Quick Access Toolbar to have it be state > sensitive (i.e. only light up if there is a matching Autotext entry that > can be inserted), but... > > Basically QuickParts/Documentparts/Building Blocks are still the Autotext > feature, but rather than the entries only being > categorized by style and showing up in one place, you have more capability > for using and distributing them, but don't have the > autocomplete tooltips. > > Perhaps Jay will be able to update his AutoText utilities to be able to > move contents between the newer compressed document entries > from the > \glossary\document.xml > portion of Word templates/documents > (interesting that the original name for AutoText before it was called that > was 'glossary' <g>. > > ============ > <<"tom forel" <(E-Mail Removed)> wrote in message > news:c825e7d4-5da7-4527-9cd9-(E-Mail Removed)... > > Thanks Jay and Stefan for your answers...I think i am on the right > track now...but this means that all my autotext fragments (350) will > be stored in one template. Even if I have my autotext gallery > installed in the quick access toolbar, it means that is difficult to > find the fragment if i don't know the title (F3). Is there no way to > omit the graphic presentation of the autotext gallery or to collapse > the catgories? > It seems to me that it will be difficult to find the autotext i > want....but maybe I don't see things as I should... > > > Thanks for your help > You people are doing a great job! > > > Tom>> > -- > > Bob Buckland ?:-) > MS Office System Products MVP > > *Courtesy is not expensive and can pay big dividends* > > |
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Hi Tony,
I'll certainly agree on the confusing part and if folks only work with 'local' English U.S. files then they'd also likely not use the Locale choices 'Language formatting' was probably not the best choice I could have chosen for wording (Long Day, but excellent Bourbon <g>), and the 1033 folder (English U.S.) may not be a good one in this instance as it's a bit of a bother to remove U.S. English from Word <g>, but the placement of templates within the LCID (Locale) folders can impact which galleries and Autotext/Quickpart templates load in Word 2007 to allow another option for limiting/accessing specific Building block files. As a (not real world) example of how the LCID folders impact what loads, but just to illustrate - With Word 2007 not running: 1. Navigate in Windows Explorer to your UserID based \Document Parts\ folder, (may require a change in Windows Explorer to show hidden files/folders) such as C:\Document and Settings\[yourUserID]\Application Data\Microsoft\Document Building Blocks 2. Create a new folder in \Document Building Blocks\ named 6154 (the LCID for Spanish-Panama) 3. Start Word and right away use Office Button=>Save As=>Word Template and save the file to the \6154 folder as a .dotx template named 6154-QuickParts.dotx. 4. In the still open file type SAMPLE for Panama and apply the highlighter tool to is from the Home Ribbon. 5. Select the item created in step 4 and go to Insert=>QuickParts 'Save Selection to Quick Part Gallery' choice. 6. Name the Building Block ~Panama and choose 6154-QuickParts.dotx for 'Save in' 7. With the text still selected in the document, click delete, then save and close the file and Word. 8. Restart Word and go to Insert=>Quickparts=>Building Blocks Organizer and click on the header for the 'Name' column. The ~Panama entry is likely not there. 9. Close the Organizer and use Office Button=>Word Options=>Popular=>Language Settings and in 'Primary editing language' note what is currently selected, now choose 'Spanish(Panama)(limited support)'. 10. Okay the dialog, close and restart Word. 11. In Word under Insert=>QuickParts the Panama entry should now be there, but entries from the \Document Parts\1033\ (English U.S.) folder would not be other than the templates stored not in the user area, but in Office 2007 Program Files subfolder \Office12\Document Parts\1033. 12. Reset the Primary editing language to your normal one (step 9) then restart Word. Document Parts templates in the Program files folders are copied by Word to the user \Document Building Block\ LCID named folders if the files there are not already there. ========== <<"Tony Jollans" <My forename at my surname dot com> wrote in message news:(E-Mail Removed)... > and you can use Locale ID folders > (i.e. 1033 for U.S. English) to have items that are only available for use > with specific language formatting. Wouldn't that be nice! Unfortunately the locale-specific folders have nothing to do with language formatting and, as they stand, are largely a confusion and irrelevance for most users. -- Enjoy, Tony>> -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
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Excellent bourbon is a good excuse for anything <g>
My (somewhat curt - sorry) point was simply that language formatting does not affect the available BBs - it is, as you say, interface langage that is significant (I'm sure your example is good although I have only scanned it) - and few users swap interface language. If I write a document in Spanish, say, I want to be able to use the Spanish BBs whatever language my interface is set to. In earlier versions of Word the built in AutoTexts were text language-dependent - admittedly no big thing but nonetheless we now have a different - and IMHO, poorer - underlying behaviour. -- Enjoy, Tony "Bob Buckland ?:-)" <75214.226(At Beautiful Downtown)compuserve.com> wrote in message news:%235aUF%(E-Mail Removed)... > Hi Tony, > > I'll certainly agree on the confusing part and if folks only work with > 'local' English U.S. files then they'd also likely not use > the Locale choices > > 'Language formatting' was probably not the best choice I could have chosen > for wording (Long Day, but excellent Bourbon <g>), and > the 1033 folder (English U.S.) may not be a good one in this instance as > it's a bit of a bother to remove U.S. English from Word > <g>, but the placement of templates within the LCID (Locale) folders can > impact which galleries and Autotext/Quickpart templates > load in Word 2007 to allow another option for limiting/accessing specific > Building block files. > > As a (not real world) example of how the LCID folders impact what loads, > but just to illustrate - > > With Word 2007 not running: > > 1. Navigate in Windows Explorer to your UserID based \Document Parts\ > folder, (may require a change in Windows Explorer to show > hidden files/folders) such as > > C:\Document and Settings\[yourUserID]\Application Data\Microsoft\Document > Building Blocks > > 2. Create a new folder in \Document Building Blocks\ > named 6154 > > (the LCID for Spanish-Panama) > > 3. Start Word and right away use > Office Button=>Save As=>Word Template > and save the file to the \6154 folder as a .dotx template named > 6154-QuickParts.dotx. > > 4. In the still open file type > SAMPLE for Panama > and apply the highlighter tool to is from the Home Ribbon. > > 5. Select the item created in step 4 and go to > Insert=>QuickParts > 'Save Selection to Quick Part Gallery' > choice. > > 6. Name the Building Block > ~Panama > and choose 6154-QuickParts.dotx for 'Save in' > > 7. With the text still selected in the document, click delete, then save > and close the file and Word. > > 8. Restart Word and go to > Insert=>Quickparts=>Building Blocks Organizer > and click on the header for the 'Name' column. > The ~Panama entry is likely not there. > > 9. Close the Organizer and use > Office Button=>Word Options=>Popular=>Language Settings > and in 'Primary editing language' note what is currently selected, now > choose 'Spanish(Panama)(limited support)'. > > 10. Okay the dialog, close and restart Word. > > 11. In Word under Insert=>QuickParts the Panama entry should now be > there, but entries from the \Document Parts\1033\ (English > U.S.) folder would not be other than the templates stored not in the user > area, but in Office 2007 Program Files subfolder > \Office12\Document Parts\1033. > > 12. Reset the Primary editing language to your normal one (step 9) then > restart Word. > > Document Parts templates in the Program files folders are copied by Word > to the user \Document Building Block\ LCID named folders if > the files there are not already there. > > ========== > <<"Tony Jollans" <My forename at my surname dot com> wrote in message > news:(E-Mail Removed)... >> and you can use Locale ID folders >> (i.e. 1033 for U.S. English) to have items that are only available for >> use >> with specific language formatting. > > Wouldn't that be nice! > > Unfortunately the locale-specific folders have nothing to do with language > formatting and, as they stand, are largely a confusion > and irrelevance for > most users. > > -- > Enjoy, > Tony>> > -- > > Bob Buckland ?:-) > MS Office System Products MVP > > *Courtesy is not expensive and can pay big dividends* > > |
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