Hi,

Is it possible to set a default footer when sending emails for ALL users?
(e.g This is an email from ABC company. Please delete if not intended for
you..)

thanks, PL3

"PL3" wrote in message
news:44A3B67F-A9B4-408D-9C6A-(E-Mail Removed)...
>
> Is it possible to set a default footer when sending emails for ALL
> users?
> (e.g This is an email from ABC company. Please delete if not intended
> for
> you..)


So you are going to put at the *end* of your mails the qualifier as to
who should read it? That means they have to bother reading through your
e-mails to see this qualifier. Put the qualifier at the TOP of your
e-mails.

Why are you sending your e-mails to recipients to whom the message
doesn't apply? Learn to use distro lists. Sure looks like you are
simply spamming out a load of crap to a huge mailing list to recipients
that having nothing to do with your, ahem, company.

E-mails are not Word documents. If you want headers, footers, margins,
and whatnot that you get in Word (which apparently you are using as your
e-mail editor) then attach the document to your e-mails - and use the
qualifier as the body of your e-mail.

"Vanguard" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
>> Is it possible to set a default footer when sending emails for ALL users?
>> (e.g This is an email from ABC company. Please delete if not intended for
>> you..)
>
>
> So you are going to put at the *end* of your mails the qualifier as to who
> should read it? That means they have to bother reading through your
> e-mails to see this qualifier. Put the qualifier at the TOP of your
> e-mails.
>
> Why are you sending your e-mails to recipients to whom the message doesn't
> apply? Learn to use distro lists. Sure looks like you are simply
> spamming out a load of crap to a huge mailing list to recipients that
> having nothing to do with your, ahem, company.
>


I always scoffed at the suggestion whenever I got an email that said 'Please
delete if you were not the intended recipient'. Maybe I'm a scofflaw, but,
if it showed up in my inbox, I'm going to read it and decide what to do with
it on my own. And, I'd wager, if you asked a lawyer, they'd state that that
single line isn't going to do a whit of good if you're using it to try to
protect from a lawsuit, or to be able to enforce a lawsuit.

'But Mr. Judge, I sent super sekrit information through the email and this
guy got it and used it when I told him 'If you aren't the intended
recipient, delete it!''

Yeah. That'll go over well.

Not to mention the fact that anyone who is BCC'd is going to be confused. I
mean, they weren't addressed on the message. But they were. So, does this
mean that you'll never BCC anyone?
--
f.h.

"F. H. Muffman" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> "Vanguard" <(E-Mail Removed)> wrote in message
> news:(E-Mail Removed)...
>>> Is it possible to set a default footer when sending emails for ALL
>>> users?
>>> (e.g This is an email from ABC company. Please delete if not
>>> intended for you..)
>>
>>
>> So you are going to put at the *end* of your mails the qualifier as
>> to who should read it? That means they have to bother reading
>> through your e-mails to see this qualifier. Put the qualifier at the
>> TOP of your e-mails.
>>
>> Why are you sending your e-mails to recipients to whom the message
>> doesn't apply? Learn to use distro lists. Sure looks like you are
>> simply spamming out a load of crap to a huge mailing list to
>> recipients that having nothing to do with your, ahem, company.
>
> I always scoffed at the suggestion whenever I got an email that said
> 'Please delete if you were not the intended recipient'. Maybe I'm a
> scofflaw, but, if it showed up in my inbox, I'm going to read it and
> decide what to do with it on my own. And, I'd wager, if you asked a
> lawyer, they'd state that that single line isn't going to do a whit of
> good if you're using it to try to protect from a lawsuit, or to be
> able to enforce a lawsuit.
>
> 'But Mr. Judge, I sent super sekrit information through the email and
> this guy got it and used it when I told him 'If you aren't the
> intended recipient, delete it!''
>
> Yeah. That'll go over well.
>
> Not to mention the fact that anyone who is BCC'd is going to be
> confused. I mean, they weren't addressed on the message. But they
> were. So, does this mean that you'll never BCC anyone?


To me, it sounded like the OP wanted to spam and try to divert some
anger by non-soliciting recipients. If it were for internal mails then
the appropriate distro list should be used. Spam doesn't always
originate outside the organization. I consider internal e-mail about
so-and-so is having a baby, taking PTO or working from home (but
distributed outside their department), some sports event tickets, and so
on to be spam as they are unsolicited and definitely not work related.
I have a few rules to get rid of the most common "fluff" crapmail from
other employees.

I see what you mean but the Director's insist it....


"Vanguard" wrote:

> "F. H. Muffman" <(E-Mail Removed)> wrote in message
> news:(E-Mail Removed)...
> > "Vanguard" <(E-Mail Removed)> wrote in message
> > news:(E-Mail Removed)...
> >>> Is it possible to set a default footer when sending emails for ALL
> >>> users?
> >>> (e.g This is an email from ABC company. Please delete if not
> >>> intended for you..)
> >>
> >>
> >> So you are going to put at the *end* of your mails the qualifier as
> >> to who should read it? That means they have to bother reading
> >> through your e-mails to see this qualifier. Put the qualifier at the
> >> TOP of your e-mails.
> >>
> >> Why are you sending your e-mails to recipients to whom the message
> >> doesn't apply? Learn to use distro lists. Sure looks like you are
> >> simply spamming out a load of crap to a huge mailing list to
> >> recipients that having nothing to do with your, ahem, company.
> >
> > I always scoffed at the suggestion whenever I got an email that said
> > 'Please delete if you were not the intended recipient'. Maybe I'm a
> > scofflaw, but, if it showed up in my inbox, I'm going to read it and
> > decide what to do with it on my own. And, I'd wager, if you asked a
> > lawyer, they'd state that that single line isn't going to do a whit of
> > good if you're using it to try to protect from a lawsuit, or to be
> > able to enforce a lawsuit.
> >
> > 'But Mr. Judge, I sent super sekrit information through the email and
> > this guy got it and used it when I told him 'If you aren't the
> > intended recipient, delete it!''
> >
> > Yeah. That'll go over well.
> >
> > Not to mention the fact that anyone who is BCC'd is going to be
> > confused. I mean, they weren't addressed on the message. But they
> > were. So, does this mean that you'll never BCC anyone?
>
>
> To me, it sounded like the OP wanted to spam and try to divert some
> anger by non-soliciting recipients. If it were for internal mails then
> the appropriate distro list should be used. Spam doesn't always
> originate outside the organization. I consider internal e-mail about
> so-and-so is having a baby, taking PTO or working from home (but
> distributed outside their department), some sports event tickets, and so
> on to be spam as they are unsolicited and definitely not work related.
> I have a few rules to get rid of the most common "fluff" crapmail from
> other employees.
>
>
>

"PL3" <(E-Mail Removed)> wrote in message
news:47C700FB-D706-475C-897D-(E-Mail Removed)...
>> >>> Is it possible to set a default footer when sending emails for ALL
>> >>> users?
>> >>> (e.g This is an email from ABC company. Please delete if not
>> >>> intended for you..)
>> >>
>> >>
>> >> So you are going to put at the *end* of your mails the qualifier as
>> >> to who should read it? That means they have to bother reading
>> >> through your e-mails to see this qualifier. Put the qualifier at the
>> >> TOP of your e-mails.
>> >>
>> >> Why are you sending your e-mails to recipients to whom the message
>> >> doesn't apply? Learn to use distro lists. Sure looks like you are
>> >> simply spamming out a load of crap to a huge mailing list to
>> >> recipients that having nothing to do with your, ahem, company.
>> >
>> > I always scoffed at the suggestion whenever I got an email that said
>> > 'Please delete if you were not the intended recipient'. Maybe I'm a
>> > scofflaw, but, if it showed up in my inbox, I'm going to read it and
>> > decide what to do with it on my own. And, I'd wager, if you asked a
>> > lawyer, they'd state that that single line isn't going to do a whit of
>> > good if you're using it to try to protect from a lawsuit, or to be
>> > able to enforce a lawsuit.
>> >
>> > 'But Mr. Judge, I sent super sekrit information through the email and
>> > this guy got it and used it when I told him 'If you aren't the
>> > intended recipient, delete it!''
>> >
>> > Yeah. That'll go over well.
>> >
>> > Not to mention the fact that anyone who is BCC'd is going to be
>> > confused. I mean, they weren't addressed on the message. But they
>> > were. So, does this mean that you'll never BCC anyone?
>>
>>
>> To me, it sounded like the OP wanted to spam and try to divert some
>> anger by non-soliciting recipients. If it were for internal mails then
>> the appropriate distro list should be used. Spam doesn't always
>> originate outside the organization. I consider internal e-mail about
>> so-and-so is having a baby, taking PTO or working from home (but
>> distributed outside their department), some sports event tickets, and so
>> on to be spam as they are unsolicited and definitely not work related.
>> I have a few rules to get rid of the most common "fluff" crapmail from
>> other employees.
>
> I see what you mean but the Director's insist it....
>

It should be done on the server side, otherwise people can delete the text
or otherwise prevent it from going out. What kind of mail server are you
using?

Personally, I would write up a more managerial friendly version of what
we've said above and bring it to 'the Directors' and run it by them,
especially after you determine the cost of implementing the solution on the
server side.
--
f.h.

"PL3" wrote in message
news:47C700FB-D706-475C-897D-(E-Mail Removed)...
>I see what you mean but the Director's insist it....


Any outgoing e-mails that are distributed OUTSIDE the company will need
the disclaimer added to the e-mail AFTER the user sends it to the
Exchange mail server. The disclaimer must be added at the Exchange
server and not by the user's e-mail client. One, that prevents the
disclaimer from being added to internally routed e-mails. Two, it
ensures the disclaimer that the company wants added is the one they want
and not one the user wrote up or altered. Talk to your Exchange admin
as he/she should know how to modify externally outbound e-mails.

Where should it be configured from the server end?
We are using Exchange 2003 SP2

"F. H. Muffman" wrote:

>
> "PL3" <(E-Mail Removed)> wrote in message
> news:47C700FB-D706-475C-897D-(E-Mail Removed)...
> >> >>> Is it possible to set a default footer when sending emails for ALL
> >> >>> users?
> >> >>> (e.g This is an email from ABC company. Please delete if not
> >> >>> intended for you..)
> >> >>
> >> >>
> >> >> So you are going to put at the *end* of your mails the qualifier as
> >> >> to who should read it? That means they have to bother reading
> >> >> through your e-mails to see this qualifier. Put the qualifier at the
> >> >> TOP of your e-mails.
> >> >>
> >> >> Why are you sending your e-mails to recipients to whom the message
> >> >> doesn't apply? Learn to use distro lists. Sure looks like you are
> >> >> simply spamming out a load of crap to a huge mailing list to
> >> >> recipients that having nothing to do with your, ahem, company.
> >> >
> >> > I always scoffed at the suggestion whenever I got an email that said
> >> > 'Please delete if you were not the intended recipient'. Maybe I'm a
> >> > scofflaw, but, if it showed up in my inbox, I'm going to read it and
> >> > decide what to do with it on my own. And, I'd wager, if you asked a
> >> > lawyer, they'd state that that single line isn't going to do a whit of
> >> > good if you're using it to try to protect from a lawsuit, or to be
> >> > able to enforce a lawsuit.
> >> >
> >> > 'But Mr. Judge, I sent super sekrit information through the email and
> >> > this guy got it and used it when I told him 'If you aren't the
> >> > intended recipient, delete it!''
> >> >
> >> > Yeah. That'll go over well.
> >> >
> >> > Not to mention the fact that anyone who is BCC'd is going to be
> >> > confused. I mean, they weren't addressed on the message. But they
> >> > were. So, does this mean that you'll never BCC anyone?
> >>
> >>
> >> To me, it sounded like the OP wanted to spam and try to divert some
> >> anger by non-soliciting recipients. If it were for internal mails then
> >> the appropriate distro list should be used. Spam doesn't always
> >> originate outside the organization. I consider internal e-mail about
> >> so-and-so is having a baby, taking PTO or working from home (but
> >> distributed outside their department), some sports event tickets, and so
> >> on to be spam as they are unsolicited and definitely not work related.
> >> I have a few rules to get rid of the most common "fluff" crapmail from
> >> other employees.
> >
> > I see what you mean but the Director's insist it....
> >
>
> It should be done on the server side, otherwise people can delete the text
> or otherwise prevent it from going out. What kind of mail server are you
> using?
>
> Personally, I would write up a more managerial friendly version of what
> we've said above and bring it to 'the Directors' and run it by them,
> especially after you determine the cost of implementing the solution on the
> server side.
> --
> f.h.
>
>

"PL3" <(E-Mail Removed)> wrote in message
news:0880C02A-AFB0-4520-80D7-(E-Mail Removed)...
>> >> >>> Is it possible to set a default footer when sending emails for ALL
>> >> >>> users?
>> >> >>> (e.g This is an email from ABC company. Please delete if not
>> >> >>> intended for you..)
>> >> >>
>> >> >>
>> >> >> So you are going to put at the *end* of your mails the qualifier as
>> >> >> to who should read it? That means they have to bother reading
>> >> >> through your e-mails to see this qualifier. Put the qualifier at
>> >> >> the
>> >> >> TOP of your e-mails.
>> >> >>
>> >> >> Why are you sending your e-mails to recipients to whom the message
>> >> >> doesn't apply? Learn to use distro lists. Sure looks like you are
>> >> >> simply spamming out a load of crap to a huge mailing list to
>> >> >> recipients that having nothing to do with your, ahem, company.
>> >> >
>> >> > I always scoffed at the suggestion whenever I got an email that said
>> >> > 'Please delete if you were not the intended recipient'. Maybe I'm a
>> >> > scofflaw, but, if it showed up in my inbox, I'm going to read it and
>> >> > decide what to do with it on my own. And, I'd wager, if you asked a
>> >> > lawyer, they'd state that that single line isn't going to do a whit
>> >> > of
>> >> > good if you're using it to try to protect from a lawsuit, or to be
>> >> > able to enforce a lawsuit.
>> >> >
>> >> > 'But Mr. Judge, I sent super sekrit information through the email
>> >> > and
>> >> > this guy got it and used it when I told him 'If you aren't the
>> >> > intended recipient, delete it!''
>> >> >
>> >> > Yeah. That'll go over well.
>> >> >
>> >> > Not to mention the fact that anyone who is BCC'd is going to be
>> >> > confused. I mean, they weren't addressed on the message. But they
>> >> > were. So, does this mean that you'll never BCC anyone?
>> >>
>> >>
>> >> To me, it sounded like the OP wanted to spam and try to divert some
>> >> anger by non-soliciting recipients. If it were for internal mails
>> >> then
>> >> the appropriate distro list should be used. Spam doesn't always
>> >> originate outside the organization. I consider internal e-mail about
>> >> so-and-so is having a baby, taking PTO or working from home (but
>> >> distributed outside their department), some sports event tickets, and
>> >> so
>> >> on to be spam as they are unsolicited and definitely not work related.
>> >> I have a few rules to get rid of the most common "fluff" crapmail from
>> >> other employees.
>> >
>> > I see what you mean but the Director's insist it....
>> >
>>
>> It should be done on the server side, otherwise people can delete the
>> text
>> or otherwise prevent it from going out. What kind of mail server are you
>> using?
>>
>> Personally, I would write up a more managerial friendly version of what
>> we've said above and bring it to 'the Directors' and run it by them,
>> especially after you determine the cost of implementing the solution on
>> the
>> server side.
>
> Where should it be configured from the server end?
> We are using Exchange 2003 SP2

I'd start with http://support.microsoft.com/default.aspx/kb/317327,
http://support.microsoft.com/kb/317680/, and,
microsoft.public.exchange.development.

Or, look at Microsoft Antigen for Exchange which, acc'd to
http://www.microsoft.com/technet/ant...e/ch8.mspx#EEE,
has it built in.

(http://www.msexchange.org/software/Disclaimers/ also has a list of software
you can purchase.
--
f.h.

You presume too much. You presume that OP doesn't know what they're
doing. Very rude.

In a law-office setting, for example, every single email must have a
disclaimer and often a federal notice on it. The law said to do it.
That's friggin' why. And since we'd rather not have to put 1-2 full
paragraphs in our emails at all, we for sure aren't gonna put them at
the top of the email. They go at the bottom.

Try not questioning the intelligence of OP's -- try focusing on their
question, their needs -- and provide an answer if you have one.


Lady Dungeness
Crabby, but Great Legs!



On Thu, 5 Jul 2007 12:08:37 -0500, "Vanguard" <(E-Mail Removed)> wrote:

|"PL3" wrote in message
|news:44A3B67F-A9B4-408D-9C6A-(E-Mail Removed)...
|>
|> Is it possible to set a default footer when sending emails for ALL
|> users?
|> (e.g This is an email from ABC company. Please delete if not intended
|> for
|> you..)
|
|
|So you are going to put at the *end* of your mails the qualifier as to
|who should read it? That means they have to bother reading through your
|e-mails to see this qualifier. Put the qualifier at the TOP of your
|e-mails.
|
|Why are you sending your e-mails to recipients to whom the message
|doesn't apply? Learn to use distro lists. Sure looks like you are
|simply spamming out a load of crap to a huge mailing list to recipients
|that having nothing to do with your, ahem, company.
|
|E-mails are not Word documents. If you want headers, footers, margins,
|and whatnot that you get in Word (which apparently you are using as your
|e-mail editor) then attach the document to your e-mails - and use the
|qualifier as the body of your e-mail.