When a secretary needs access to someone else's contacts or calendars, I open
that user's Outlook account, go to Delegates, give the secretary the
appropriate permissions and then in the folder view right click on the users
Mailbox, Properties and give the secretary rights there as well. I then
remote onto the secretary's computer, go to Tools | E-mail accounts and add
the person there so the secretary can see the information in their folder
list. Question: Someone told me there is a way to send the secretary an
e-mail once the persmissions are in place saying they now had rights to
someone else's contacts/calendar and do they wish to accept. Once they accept
it, the folder is automatically added to their list. Is this possible and, if
so, what is the process?

That's a feature of Outlook 2007. Is that what you have?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"DonnaP." <(E-Mail Removed)> wrote in message news:09E6A7EF-FF2E-4564-A931-(E-Mail Removed)...
> When a secretary needs access to someone else's contacts or calendars, I open
> that user's Outlook account, go to Delegates, give the secretary the
> appropriate permissions and then in the folder view right click on the users
> Mailbox, Properties and give the secretary rights there as well. I then
> remote onto the secretary's computer, go to Tools | E-mail accounts and add
> the person there so the secretary can see the information in their folder
> list. Question: Someone told me there is a way to send the secretary an
> e-mail once the persmissions are in place saying they now had rights to
> someone else's contacts/calendar and do they wish to accept. Once they accept
> it, the folder is automatically added to their list. Is this possible and, if
> so, what is the process?

Sorry -- I meant to put in the version of Outlook we are using. No, we are
still at Outlook 2003. May be a good reason to upgrade! Thanks for letting
me know.

"Sue Mosher [MVP-Outlook]" wrote:

> That's a feature of Outlook 2007. Is that what you have?
>
> --
> Sue Mosher, Outlook MVP
> Author of Configuring Microsoft Outlook 2003
> http://www.turtleflock.com/olconfig/index.htm
> and Microsoft Outlook Programming - Jumpstart for
> Administrators, Power Users, and Developers
> http://www.outlookcode.com/jumpstart.aspx
>
> "DonnaP." <(E-Mail Removed)> wrote in message news:09E6A7EF-FF2E-4564-A931-(E-Mail Removed)...
> > When a secretary needs access to someone else's contacts or calendars, I open
> > that user's Outlook account, go to Delegates, give the secretary the
> > appropriate permissions and then in the folder view right click on the users
> > Mailbox, Properties and give the secretary rights there as well. I then
> > remote onto the secretary's computer, go to Tools | E-mail accounts and add
> > the person there so the secretary can see the information in their folder
> > list. Question: Someone told me there is a way to send the secretary an
> > e-mail once the persmissions are in place saying they now had rights to
> > someone else's contacts/calendar and do they wish to accept. Once they accept
> > it, the folder is automatically added to their list. Is this possible and, if
> > so, what is the process?
>